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Florida Regional GSR Assembly Area Planning Tool

Learn why planning is essential for better carrying the message of NA and how the area planning tool helps in coordinating services and achieving goals. Explore the history, growth, challenges, and future aspirations of the Treasure Coast Area in Florida.

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Florida Regional GSR Assembly Area Planning Tool

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  1. Florida Regional GSR Assembly Area Planning Tool

  2. Why Plan? Ought We Never To Be Organized? Myth – Strategic Planning Violates the Traditions! 1st Concept – “To fulfill our Fellowship’s primary purpose, the NA Groups have joined together to create a structure which develops, coordinates, and maintains services on behalf of NA as a whole.” Planning Helps Us Better Carry The Message!!

  3. WHY PLAN? • Planning helps us better carry the message to the addict who still suffers. • If there is no planning, often a service body will move forward in a status quo fashion – staying stuck on “this is the way we have always done it”. • ASC planning is how groups join together to further NA’s primary purpose in their community.

  4. BENEFITS OF PLANNING • To fulfill our primary purpose, the NA groups have joined together to create a structure which develops, coordinates, and maintains services on behalf of NA as a whole --- First Concept • Planning helps us focus and coordinate services on behalf of the groups to ensure that no addict seeking recovery need ever die from the horrors of addiction.

  5. WHO PLANS? • All trusted servants of an area should be involved in planning • The regional delegate may be used so the area chairperson can fully participate • Once the inventory and planning process takes place, the administrative body may be given the task to ensure implementation of the action plan.

  6. The Area Planning Tool It’s A Seven Step Program! • Gathering Information • Listing The Issues • Developing Goals (“What”) • Prioritizing Goals • Creating Approaches (“How”) • Prioritize Approaches • Develop Action Plan

  7. The Area Planning Tool 1) Gather Information A. Geographics B. Demographics C. Historical Trends D. A Current Inventory

  8. Macro Geographics Where Is The Treasure Coast Area?? Hint - - - It’s In Florida!!

  9. Treasure Coast Area History Pre 1999 Early to Mid 1990’s Very Strong Recovery Meetings Flourished Represented Strongly at Regional Level Regional Service Office President Regional Public Information Chair Florida Regional Convention President Prior RSO Special Worker Orchid Island Area Split Off Late 1990’s Decline “Area Circus” Reputation of ASC Policy Fights Personality Disputes Experienced Members “Retired” Members Began Attending Other Fellowships Near Collapse In 1998 Meetings Closing Only 5 – 9 Committed Addicts in the Entire Area

  10. Treasure Coast Area Meeting Locations March 1999 Vero Beach

  11. Treasure Coast Area History March 1999 10 Meetings Per Week Spread over Area 65x30 Miles “Asphalt Recovery” Mandatory 14 Members per Meeting Average 6 of 10 Meetings Carry “Mixed Message” Biggest Meeting was in a Halfway House 2nd or 3rd Biggest was in a Multi-Program Club House Average 4 - 7 Members at ASC No Operating Subcommittees Never A Donation To Region 1 Individual Narcotics Anonymous Member: Answers All Helpline Calls Operates Public Information Alone Coordinates H&I Meetings

  12. Treasure Coast Area Meeting Locations March 2003 Vero Beach

  13. Treasure Coast Area History March 2003 Rapid Growth Over Previous 4 Years 24 Meetings / Week (up 140% from 10) 26 Members per Meeting Average (up 86% from 14) Large Core of Members Now Carry The NA Message Almost All Homegroups Made of Committed NA Members Influx of Attendees From Treatment Causes Some “And-A”it is ASC Moved to Stuart and Stabilized Active Subcommittees Forming (Helpline OK, H&I Tentative) Donations to Region Begin Area Convention Generates Interest and Unity (and $$) Challenge Seen in Reaching Outlying Parts of the Area Stuart Becomes a “Hub” of Recovery Vero and Ft. Pierce Maintain Low Levels of Participation No Geographic Expansion North, South or West

  14. Treasure Coast Area Meeting Locations March 2007 Vero Beach

  15. Treasure Coast Area Current Status March 2007 Continued Strong Growth Up to 39 Meetings / Week Up from 24 in 2003 28 Members per Meeting on Average Up From 26 Noon Meetings 7 Days / Week (Up From 1 in 2003) Geographic Expansion Begins Solid Footprint in Okeechobee with 3-4 Meetings Sebastian Sees Beginnings (Border With Space Coast) Hobe Sound Still Vacant (Border With Palm Coast) STACNA – Unified Area Convention With Space Coast Area Service Growth (Pains) 35 - 50 Members Attend (From 6 in 1999 and 15 - 25 in 2003) 90% - 95% of GSRs Attend and Almost All Positions Filled Subcommittees Organizing To Better Fulfill Primary Purpose Steady Representation and Contribution to Region Policy Wars & Personality Conflicts Have Begun to Show Up

  16. The Area Planning Tool Really Three Main Categories: • Gathering Information • Listing The Issues • Developing Goals (“What”) • Prioritizing Goals • Creating Approaches (“How”) • Prioritize Approaches • Develop Action Plan Challenges Goals Plan

  17. Step 1: GATHERING INFORMATIONInventory 1 How well has the area done this year in serving the groups, and how can it better serve them in the coming year? 2 How well has the area served the larger community, and how can it improve? 3 How well has the area functioned in the past year? Do area subcommittees and trusted servants understand the work assigned to them? 4 How well has the ASC supported and collaborated with NA’s regional and world services? How can the area provide better support for these services?

  18. Step 2: LISTING THE ISSUESPossible Broad Categories • Growth • Financial Issues • Training and Mentoring • Relationships with the Community • Cooperation Among Subcommittees • Relationships with other levels of service

  19. Does the Area Foster a sense of Unity within the ASC Body? Group 1 -------- 2 Group 2 -------- 4 Group 3 -------- 2 Group 4 -------- 3 27 Points / 8 Groups Group 5 -------- 4 Group 6 -------- 4 = 3.4 Group 7 -------- 5 Group 8 -------- 3 27

  20. Service Aspects In Need of Improvement Train & support ASC members 1.71 Train and support trusted servants who interact with the community 1.86 Help Remote Locations Grow (Okeechobee, Vero Beach/North, S. Lucie West) 2.00 Foster willingness of local members to volunteer for Service positions 2.29 Build cooperative relationships with those in the larger community 2.43 Foster an atmosphere of courtesy and respect 2.57 Member's experience interacting with Area Trusted Servants 2.57 Communicate with those in the community who interact with addicts 2.57 Respond to the needs of the larger community 2.57 Demonstrate responsibility and accountability 2.86 Practice continuity and rotation 2.86 Using human and financial resources to carry NA Message effectively 2.86

  21. Step 3: DEVELOPING GOALS • Small groups (Use “Round Tables”) will create goals for the broad categories. • Identify “WHAT” not “HOW” • Goals are clear and concise statements that identify a desired outcome without stating how to get to the outcome.

  22. Step 4: PRIORITIZING GOALS • The entire group looks over the list of goals and prioritizes the list.

  23. Setting Goals (The “What”, not “How”) Related to Inventory Needs Treasure Coast Inventory Indicated 3 Main Areas of Concern: • Trusted Servants • Community Relations • Underdeveloped Locations 1st Develop Goals Aimed at Improving Each Concern 2nd Prioritize Those Goals USE THE “ROUNDTABLE” BRAINSTORMING METHOD

  24. Setting Goals (The “What”, not “How”) Related to Inventory Needs I. Trusted Servants A. Attraction 1. Develop and hold regularly scheduled Learning Days 2. Send Group Representatives (not necessarily the GSR) to each Subcommittee meeting for information /learning /training/ communication purposes 3. Develop access to experienced Trusted Servants for newly interested members through the Helpline and/or the website B. Development 1. Create an ad-hoc or subcommittee to monitor progress toward Development goals. The committee would develop communication and monitoring tools, seek the Group’s needs, and create development strategies and tools. C. Retention/Rotation 1. Reconsider terms of service for sustained commitment 2. Consider limiting the number of consecutive terms of service a member can take 3. Support the need for Vice Chairs or Alternates for each position

  25. II. Community Relations A. Public Relations 1. Develop dialog with courts so they refer to NA. 2. Promote a Pure Message of Recovery in Treasure Coast NA meetings 3. Make the News Letter publicly available 4. Increase Public recognition and awareness of NA in the Treasure Coast 5. Place a Basic Text in every Treasure Coast library 6. Improved Public Image – “say what we mean, mean what we say, do what we say” B. Hospitals & Institutions 1. Have an H&I Meeting per week in all Treasure Coast Area Institutions 2. Develop better relations/communication with Treasure Coast Treatment Facilities 3. Increase H&I participation 4. Create an Outreach Program to local ERs, Law Enforcement, Probation & Parole C. Helpline 1. Power of Example – i.e. Hold an enrollment and invitation campaign to increase participation in Helpline 2. Have a universal Phoneline number

  26. III. Underdeveloped Locations Vero Beach & North Okeechobee / Indiantown Fort Pierce & St. Lucie West 1. Create an Out Reach Committee to identify and address geographic locations in need of meetings. 2. Committee will: A. research available meeting locations B. form a list of accepted meeting spaces C. develop a service committee roster for members starting new meetings to contact the people on the list for assistance 3. Promote traveling to, and regularly attending, new and/or developing meetings 4. Rotate ASC Meetings, or move to a more centralized location 5. Consistently hold Activities in Treasure Coast cities and towns in need of development 6. Focus H&I Outreach in outlying cities and towns.

  27. Step 5: CREATING APPROACHES • An approach describes HOW to reach a specific goal. • Already existing approaches may be working, or new approaches may be needed. • A small group will be assigned for each goal to develop ways to reach that goal.

  28. Step 6: PRIORITIZING APPROACHES • The planning body now takes a second look. • This process is deliberate and decisive…members simply rank the approaches using a number ordering system of 1, 2, and 3.

  29. Developing Approaches for Reaching Goals • Develop and Hold Regularly Scheduled “Learning Days” • 1.Have “Subcommittee Orientation” Learning Days for training prior to allowing Trusted Servants to participate in “Public” service positions. • 2. Review Traditions, Concepts and the Policies of the Area and the Subcommittees relating to the service positions • 3. In February or March of each year hold a “Trusted Servants Day”. • a. Learning Day would be in preparation for ASC position nominations and elections that come later in the spring of each year. • b. Training would be about ASC policy, parliamentary procedure and the • “what” of subcommittees. Include addicts interested, or already • active, in any Area Position as well as any GSRs or interested • HomeGroup Members (or anyone else) • 4. Three or four times per year have each subcommittee hold a “mini-learning day” to cover topics related to their subcommittee

  30. Developing Approaches for Reaching Goals II. Develop Dialog with Courts so They Refer to NA 1. Acquire a list of Officers of the Court in Treasure Coast jurisdictions. 2. Make contact and develop relationships with those people so that they will understand NA better and become more comfortable directing offenders to NA 3. Develop, in cooperation with Public Relations Subcommittee, a presentation for the Florida drug Court Conference (and for use in contacts referred to above) 4. Provide the history and growth of NA in the Treasure Coast in the form of a brochure (for use in “A” above, and many other PR functions) 5. Sponsors and Group Members help to promote integrity within the Groups and Fellowship in the Treasure Coast so as to ensure an appropriate atmosphere for the influx of new (potential) members.

  31. Developing Approaches for Reaching Goals • III. Out Reach Committee for Developing Areas • 1. GSRs announce in meetings and pass a list for interested members • 2. Compile a listing of potential sites – Churches, Community Centers, • Public Parks and check on their availability for meeting space (times and days and restrictions) • 3. Report to ASC and GSRs announce to Group members and • encourage to start new meetings • 4. List new meetings on the Meeting List and Website • 5. Announce the new meetings and ask for support

  32. Step 7:DEVELOPING AN ACTION PLAN This is usually done by the administrative body or an area planning ad-hoc committee.

  33. DEVELOPING AN ACTION PLAN • The administrative body or area planning ad-hoc committee will develop an action plan for each approach and will identify : • Tasks that need to be done • Time frames for accomplishing these tasks • Trusted servants who are responsible for completing the tasks • Resources that are needed • Completion dates

  34. DEVELOPING AN ACTION PLAN • The administrative body or an ad-hoc committee are given this responsibility because they represent a single point of accountability for the ASC.

  35. MAINAINING THE PLAN When the planning process is completed, it is approved by the area and put into action. Goals and plans are usually given to subcommittees for completion. Subcommittees should report their progress to the ASC regularly.

  36. THE PLANNING CYCLE • Area inventory and planning should take place annually. • A planning session should take place upon elections of the new ASC body. • An area inventory should be sent out to all groups prior to the area planning meeting, or all members should be encouraged to attend the planning session.

  37. Treasure Coast Area Meeting Locations March 1999 Vero Beach

  38. Treasure Coast Area Meeting Locations March 2003 Vero Beach

  39. Treasure Coast Area Meeting Locations March 2007 Vero Beach

  40. Treasure Coast Area Meeting Locations March 2008 Vero Beach

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