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Town of Newmarket 2011 Business Plan and Budget Preliminary Overview Presentation Special Committee of the Whole Budge

Town of Newmarket 2011 Business Plan and Budget Preliminary Overview Presentation Special Committee of the Whole Budget Meeting January 31, 2011 Presenters: Bob Shelton, CAO Mike Mayes - Director, Financial Services/Treasurer Sharon Rose - Director, Strategic Initiatives.

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Town of Newmarket 2011 Business Plan and Budget Preliminary Overview Presentation Special Committee of the Whole Budge

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  1. Town of Newmarket 2011 Business Plan and Budget Preliminary OverviewPresentation Special Committee of the Whole Budget Meeting January 31, 2011 Presenters: Bob Shelton, CAO Mike Mayes - Director, Financial Services/Treasurer Sharon Rose - Director, Strategic Initiatives

  2. Presentation Purpose • Update Members of Council on the planning and budget (operating and capital) approval process. • Provide Members of Council with an overview of the • priorities that shaped 2011 business planning and budget setting; • 2011 Corporate and Departmental performance goals; • 2011 budget drivers and challenges; • Review public consultation and communication plan; • Obtain approval of the budget schedule and future planning dates.

  3. 2011 Budget Key Messages • Strive to continue providing quality programs and services to maintain a high level of community satisfaction. • Strive to maintain a responsible and affordable tax levy to respond to current and future needs. • Incorporate carry-over obligations for such items as Fire Protection and accommodate growth and new facilities. • Provide even more opportunities for public consultation and engagement on budget.

  4. A Strategic Approach “Focus on the top goals. Make sure everyone knows the specific job to be done to achieve the goals. Keep score. Set up a regular cycle of follow-through.”

  5. Internal & External Assessment Internal & External Assessment • Continuous Improvement Reviews • Let’s Make it Happen (2002) • Results Based Budgeting – Service Level Review (2006) • Call to Action (2009) • Service Delivery Review – Business Planning & Budget Process (2010) • Human Resources Department Review (2004) • Community Services Commission Organizational Review (2007/08) • Service Alignment Review (2009) • Community Surveys (2002, 2005, 2010) • Budget Open House (2008, 2009, 2010) • IT Review (2007) • PIC’S (e.g. Magna, Operations Centre, CUSP, etc.) • Fees & Charges Review

  6. Vision, Mission & Principles (Core Values) Vision, Mission & Principles (Core Values) Well Beyond the Ordinary Making Newmarket Even Better Courage & Creativity Accountability Accessibility Respect & Integrity Excellence

  7. Strategic Plan Priority Areas Goals & Objectives

  8. Corporate Performance Goals that shaped the departmental business plans and budgets Goals & Objectives • Strive to maintain core services at current service levels. • Prioritize capital projects and initiatives taking into account future operating costs. • Seek collaborative opportunities for effective and excellent service delivery. • Strive for operational efficiencies and effectiveness while demonstrating a safety first culture and ensuring compliance with mandatory requirements. • Make investments that promote long term sustainability. • Enhance activities that support cultural, economic and community development. • Continue to advance customer service excellence. • Communicate, inform, collaborate with and engage each other. • Provide flexibility that enables the organization to adapt to ever changing needs. • Continue to attract and retain employees to deliver on Council strategic priorities.

  9. Department Performance Goals Goals & Objectives

  10. 2011 Budget Approval – Next Steps Internal & External Assessment

  11. Budget Timelines and Process

  12. 2011 Drivers & Challenges

  13. Partnerships (Government-to-Government, Other) N6 Waste Management Customer Service Centre/Region, etc. N6 training cooperative Business Optimizing 2010 Surplus Gapping, Hiring Delays Outsourcing Sponsorships Service Pricing Policy Trail Levy Recreation Surcharge Responsible Policies (Debt, Benefits, Cola, etc.) Maximizing opportunities for cost recovery (e.g. VIVA) Ongoing service level, department and org structure reviews Remaining ‘opportunity aware’ and acting on these as appropriate Efficiency & EffectivenessMeasures / Actions / Innovations

  14. 2010 Budget Questions . . . • Where do my tax dollars go? • How does Newmarket compare? • What are the budget priorities? • What is the proposed tax increase? • How does the increase breakdown? • How will my tax dollars be spent? • What are the proposed capital projects? • What is the Town doing to stabilize the tax rate? • What’s next?

  15. Breakdown of Tax Increase Under Consideration (Preliminary First Draft) • CYFS budget has not been reviewed by JCC. • Library budget Growth and Enhancement items still to be determined by Board. Also, does not reflect changes made at the last board meeting.

  16. 2010 Tax Comparators

  17. 2010 Tax Comparators

  18. 2010 Tax Comparators

  19. 2011 Residential Property TaxUnder Consideration • Regional Municipality of York is projecting a tax increase of 2.5 to 2.7%. Tax shifts due to variable assessment growth in the province could lower the increase applicable to Newmarket in 2010 by 0.5%. The Region continues to benefit from uploading to the Province. Last year this has allowed them to reduce their tax increase by 3.3%. • School Board increase is based on historical trends. Tax shifts due to variable assessment growth in the Region could lower the increase applicable to Newmarket in 2010 by 0.24%. • If the 2011 tax shift is the same as in 2010, the all-in tax increase would be 2.50%.

  20. Budget Challenge

  21. Budget Challenge

  22. Budget Reductions

  23. Budget Reductions cont. * To be reviewed by JCC and Library Board.

  24. Budget Reductions cont.

  25. Further Budget Reductions

  26. 2011 Budget Please see 2011 Budget Growth & Enhancement Summary

  27. 2011 Capital Budget • Capital Carryovers • Funding for incomplete 2010 projects and commitments are carried over into 2011 if still necessary. • Council has already approved them and funding has been allocated. • These will be reported on in February. • New Capital • Spending will be limited to available funding – ARF, other reserve funds, DC’s and Capital Financing from Operations. • There has been no increase in these funding sources based on the current operating budget. • Some projects will be seeking early budget approval at the February 28 Sp CoW meeting.

  28. Public Consultation & Communication Plan • To engage the public in the budget process. • To better inform the public of the challenges facing Newmarket and innovative approaches Newmarket is taking to protect the financial sustainability of the Town. • To demystify the budget and make it a more understandable and approachable process.

  29. Public Consultation & Communication Plan

  30. Public Consultation & Communication Plan

  31. Public Consultation & Communication Plan

  32. Next Steps . . .

  33. Thank you & Questions

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