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Time Management

Time Management. Associate Professor Robina Xavier Faculty of Business. Why Manage our Time. Competing agendas and many distractions Stress Performance measures Lost potential. The Foundations of Time Management. The key is making them apply to you and your daily routine. We spend time.

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Time Management

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  1. Time Management Associate Professor Robina Xavier Faculty of Business

  2. Why Manage our Time • Competing agendas and many distractions • Stress • Performance measures • Lost potential

  3. The Foundations of Time Management The key is making them apply to you and your daily routine

  4. We spend time How We Use Time We save time Time is similar to money in how we use it: We invest time

  5. Myths about Time Management Myth #1 Planning my time just takes more time. Myth #2 A time management problem means that there’s not enough time to get done what needs to get done.

  6. Myths about Time Management Myth #3 The busier I am, the better I’m using my time. Myth #4 I feel too busy, so I must have a time management problem.

  7. Do it once, do it right. Test yourself tomorrow…

  8. Recognize that obstacles exist What can we do? Identify them Employ strategies to overcome

  9. Managing A Task Determine the progression • Group those sub-tasks into working blocks • Define your purpose • Be Specific What is the final deadline? • If one has not been set, you set your own. • Is it sequential or are there parallel activities? Set a concrete goal Break the project into subtasks

  10. Managing A Task Assign the tasks • Develop a tracking log and realistically assess progress • Build in extra time for delays • Delegate what you can • Place these in your daily action file Create deadlines for each of the steps Monitor progress

  11. To Do Lists • 70% of business and professional people use a ‘to do’ list on a regular basis to administer their ‘have to do activities’. • 5% of business and professional people use a ‘to do’ list on a regular basis to administer not only their ‘have to’ activities but also their ‘want to’ activities. (Wetmore, 2007)

  12. To Do Lists • Organisation • Completion Who completes their to do list?

  13. To Do • Finish journal article reviews (6) • Comment on new course proposal • Finalise appointment of new professor • Read steering committee papers on assessment review • Organise vaccinations • Organise alumni event • Prepare newsletter • Confirm staff data for accreditation • Manage online course project • Reorganise supervision arrangements

  14. Know Yourself What are your stress breakers? When is it time to reset?

  15. The most powerful word in the Time Management vocabulary is NO

  16. Good time managers do not allocate their time to those who ‘demand’ it, but rather to those who ‘deserve’ it. And the most deserving of all is YOU.

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