Innovative Ways to Display Data in PowerPoint

1. WowerPoint recipes By David Benaim (Xlconsulting)

2. Image shade between text & full screen images Copy & paste black or white ones from here Use white over light image/black over a dark image

3. Puzzle pieces HR HR Sales Operations Operations Sales Finance Finance

5. Innovative ways to display datae.g. 75% of clients are female in 4 ways A: Repeating icons B: Relative size icons C: Big number small text D: Pacman chart 75% Female clients 75% Females

6. Presentation sequence

7. What your slides should look like (do green & avoid red) Stunning full screen pic & caption Too many pics isn’t good either 6 objects max. & visual Stat? Emphasise through text size Or a couple of pics & images 15 words per slide max. & min size 30 58%

8. Most presenters make these slides Should make

9. Before presenting checklist • Run through the slide sorter & re-order slides • Hide slides you don’t want to show • Are your sections clearly laid out so audience is clear when you move on? • Run through slideshow view and check: • Animations work as you expected • Are titles & placeholders in a consistent position across slides? If not “reset” • Is any text too small? Size 30 should be minimum • Maximum of 15 words per slide ideally • Has every slide got 6 or less objects? • You should avoid video/gifs/repeating animations unless its playing without you talking. • Check there isn’t dark text on dark backgrounds (or light on light) • Using numbers/statistics, try one per slide • Do any shapes & pictures look strange? Use either transparent or give a frame. • Are any images out of proportion? • IT issues • Check file size & reduce is need be • Use “Compress media” AND “compress pictures”? • Preparation for delivering • Is your beginning engaging? Are you using interaction/stories etc.? • Build in Question time into your timings • How will you have your notes? • Run a spell check • Create a closing line to remember • Need to “send slides after”? Create “Notes pages”, bullet pointing narration • Understand the set up • Will you have access to your computer screen? • Will you use presenter view or slide show view? • Learn some presenting keyboard shortcuts. Shift + F5 to open then “B” when presenting • If you use other computer files, do you have a quick way to get there? • Double check all equipment: • Cables, cords & adapters/plug sockets • Laser & remote control • Projectors (battery & custom settings are OK) plus wall is clear for image

10. Useful links • Colour matching: paletton.com, https://coolors.co, www.colourlovers.com/ • Free stock videos: https://pixabay.com/ • Free stock pictures: https://pixabay.com/, stocksnap.io, www.pexels.com • Free Icons: thenounproject.com & www.flaticon.com • Free advanced PowerPoint training videos: www.nutsandboltsspeedtraining.com • Gif maker: https://giphy.com/create/gifmaker • David’s Vimeo MS Office how to videos: https://vimeo.com/user49316145/channels/moderated/sort:datefollow

11. Avoid these in PowerPoint 1. Light text on light background or dark on dark 2. Text below size 30 anywhere. Includes shapes, charts, titles 3. “Naked” pictures. Instead use frame, full screen or transparent 5. Out of proportion images. Use format→ reset 4. Bad alignment. Use: Arrange→ Align 7. 3D or Strange effects 6. Titles in inconsistent positions 8. Slides with more than 15 words or 6 objects

12. If you use google images, click “tools” to refine your search. 1 Transparent images like this are useful 2 2 1 Avoid stock photos with the “usage rights” filter 3 2 3

13. Fixing PowerPoint issues

14. Format once reuse often - think:

15. Office 365/2019 only tips Get ideas for layouts (Design tab) Videolike sequences (Transition tab) File→ New (get PowerPoint to research a topic) Auto-transcripts & live translations as you present (Slide Show tab) Insert tab Images you can recolour & re-size Click to go to slides (works best using sections feature) Go to remix3d.com, download & rotate. Works best with Morph