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Basic Editing Lesson 2 – Part 1
Software Orientation • Word offers several ways to view a document, locate text or objects quickly, and manipulate windows. After opening a document, you can access related commands on the View tab, shown below. Use this figure as a reference throughout this lesson as well as the rest of the book.
Software Orientation • Word provides options to change a document’s onscreen appearance by viewing the document in Full Screen, Web Layout, Outline, and Draft view. • Adding horizontal rulers, vertical rulers, or gridlines; increasing or decreasing the document’s page size; arranging the document windows; viewing the document side by side; or splitting the document can also change the view on the screen. • In addition, the Navigation Pane provides options for browsing and conducting a search in a document.
Changing Document Views • The View tab on the Ribbon has groups of commands for Document Views, Show, Zoom, Window, and Macros.
Changing Document Views • Word has five Document View options: 1) Print Layout(default view) - displays how it will looked printed 2) Full Screen Reading-for reading documents onscreen. 3) Web Layout-look as a Web page. 4) Outlinedisplays as an outline 5) Draftview is strictly for editing text.
Using Show Commands • The Show command group offers options for displaying onscreen features that can help you create, edit, and navigate your document. • In the following exercise, you display the ruler and gridlines. You also use the Navigation Pane to browse by headings and by page and to search for text.
Using Show Commands • Rulersare measuring tools to align text, graphics, and other elements used within a document. • The top and bottom margins of a document can be easily adjusted manually using the vertical scroll bar. • The horizontal ruler can be used to change a document’s first-line indent, hanging indent, and left and right indents. • The markers display on the ruler as hanging indent ,left indent, andright indent . Manual tab settings can be set on the horizontal ruler without launching the dialog box.
Using Show Commands • Gridlines– help align graphics - displayed only in Print Layout view. • The Navigation Paneappears in the left side of the window when you select its command in the Show group. The Navigation Pane has three tabs: • Browse Headings, displays the structure of your document by levels • Browse Pages, displays • Browse the results from the current search, displays a list of search results when you have used
Using Show Commands • The search box lists the text or objects found in the document in the order those elements appear in the document. The document appears highlighted in yellow and the text is bolded in the Browse the results from the current search tab. • To clear the search box, click the X in that box.
Using Zoom • The Zoom group of commands • zoom in to get a closer view of a page • zoom out to see more of the document at a smaller size. • determines how many document pages Word displays within a single screen.
Using Zoom • Within the Zoom group, the Page Width button expands your document to fit the width of the window. • The Zoom button launches the Zoom dialog box, where you have more options for zooming in and out. • In the Zoom to section, you can expand the document by clicking a specific zoom amount up to 200%. • The Zoom slider can also be used to zoom in and out; located in the bottom right of your screen on the status bar.
Changing Window Views • The commands in the Window command group enable you to open and arrange multiple document windows. • The New Window button opens a new window displaying the current document; this window shows the document name in the title bar followed by the number 2.
Changing Window Views • The Arrange All button displays two or more windows on the screen at the same time. (useful when comparing documents) • The Split command divides one document window into two windows that scroll independently. (view two parts of a single document at the same time)
Changing Window Views • The View Side by Side button allows you to view two documents next to each other--uses the Synchronous Scrolling command to move through both at the same time. • The Reset Window Position command repositions two side-by-side documents to appear equally sized on the screen.
Changing Window Views • The Switch Windows button select the active document (the one ready for editing). Its appears on the title bar.
Navigating and Searching Through a Document • Find command options, the mouse, scroll bars, and various keystroke and keyboard shortcut commands to navigate through Word documents.
Navigating and Searching Through a Document • Scroll bars - move up or down or side to side within a document. • the scroll buttons - move up or down one line at a time, or you can click and hold a scroll button to scroll more quickly. • scroll box to moves through a document even faster
Using the Mouse and Scroll Bar to Navigate • Using the mouse in combination with the scroll bar is a simple way to scroll through a document.
Use the Mouse and Scroll Bar to Navigate Click the Select Browse Object button. A menu appears with various commands you can use to browse for specific text or elements within your document as shown below.
