Prof. Veli Pohjonen, Team Leader Dr. Mikaela Kruskopf, WRM Advisor Mr. Lakew Desta, CBNA

1. Watershed Monitoring and Evaluation (WME) component of the Tana Beles Integrated Water Resources Development Project (TBIWRMP) in Ethiopia7thApril 2009 Prof. Veli Pohjonen, Team LeaderDr. Mikaela Kruskopf, WRM AdvisorMr. Lakew Desta, CBNA Mr. Tor Lundström, Company Representative

2. Outline • Background and context • Approach and methodology • Vision

3. Baseline: Watershed situation

4. Land 2 1 3 4 7 6 5 8 9 11 10 12 13 16 14 18 24 19 15 20 25 21 26 27 23 30 22 31 Example: Land use/private plots (32 plots belonging to 21 HHs) – cultivated area approx 15 ha in the sub-watershed – communal area above 50% slope and overgrazed 28 29 32

5. Indicators?

6. There was a need for Tana-Beles project • TBIWRDP launched October 2008 • Four sub-components, some already active • Sub-component B1: Watershed Management • Monitoring & Evaluation WME Project Tana Beles Integrated Water Resource Development Project B1 A1 A2 B2 C1 C2 D WME

7. IDEN WM Atbara Sudan IDEN WM Ethiopia IDEN WM Main Nile Egypt IDEN WM White Nile Sudan Nile Basin Initiative (established in 1999) Shared Vision Programme Subsidiary Action Programmes 1. NELSAP 2. ENSAP ENTRO established in Addis Abeba June 2002 Project 1. IDEN “Fast Track” Projects IDEN Subproject 1 Watershed Management IDEN Sub- project 2 IDEN Sub- project 3 IDEN Sub- project 4 IDEN Sub- project 5 IDEN Sub- project 6 IDEN Sub- project 7 B1 A1 A2 B2 C1 C2 D Tana Beles Integrated Water Resource Development Project

8. Why enhanced Monitoring & Evaluation? • M&E at Regional and National Levels • Linking to overall MIS • Using tools such as GIS, map services • Web based information sharing • Processing of information Tier 1 • M&E at Woreda Level • Interface: regional & local levels • Data management • Ensure compatibility of database with regional database Interface • M&E at Kebele, Village and Community Levels • Utilisation of participatory M&E • Participatory GIS • Manual data collection – focus on quality, timeliness Tier 2

9. From Problem Analysis through Logical Framework into Results Limited horizontal and vertical information sharing and coordination of M&E Limited use of information in planning community development programmes. Inexistence of institutionalised M&E system Weak databases and GIS not effectively used for M&E and planning Limited skill base and knowledge Limited data demand from stakeholders Varying data archiving practices, operational arrangements, and slow flow of data to central level Scarce and scattered data Unstructured and incomplete data collection, storage and analysis Limited participation of women Lack of promotional materials Inconsistent type and quality of data Incomplete data/knowledge on geo-physical conditions (constraints) Limited backstopping from region to woredas Existing monitoring mainly project based Weak M&E collection at community level Limited access to and knowledge on appropriate technologies related to data collection and management Limited capacity of human and budgetary resources in bureaux, woredas and kebeles Logistical constraints (transport, Telecom, lack of survey and office equipment)

10. Problem analysis Improving collection and analysis of information (M&E) and its use in managing the TBIWRDP and reaching the set objectives Availability of relevant, accurate and reliable baseline information Effective horizontal and vertical information sharing Usability of M&E for planning and implementation at national, regional, woreda and kebele levels Building the human and organisational capacity at regional, woreda and kebele levels to implement M&E Existence of functional M&E system and MIS Institutionalising the M&E system across all levels Limited horizontal and vertical information sharing and coordination of M&E Limited use of information in planning community development programmes. Inexistence of institutionalised M&E system Weak databases and GIS not effectively used for M&E and planning Limited skill base and knowledge Limited data demand from stakeholders Varying data archiving practices, operational arrangements, and slow flow of data to central level Scarce and scattered data Unstructured and incomplete data collection, storage and analysis Limited participation of women Lack of promotional materials Inconsistent type and quality of data Incomplete data/knowledge on geo-physical conditions (constraints) Limited backstopping from region to woredas Existing monitoring mainly project based Weak M&E collection at community level Limited access to and knowledge on appropriate technologies related to data collection and management Limited capacity of human and budgetary resources in bureaux, woredas and kebeles Logistical constraints (transport, Telecom, lack of survey and office equipment)

11. Based on the needs analysis, six result areas have been defined Improving collection and analysis of information (M&E) and its use in managing the TBIWRDP and reaching the set objectives Availability of relevant, accurate and reliable baseline information Effective horizontal and vertical information sharing Usability of M&E for planning and implementation at national, regional, woreda and kebele levels Building the human and organisational capacity at regional, woreda and kebele levels to implement M&E Existence of functional M&E system and MIS Institutionalising the M&E system across all levels Result 1: Relevant, accurate and reliable baseline information is available. Result 2: Fully functional M&E system and MIS established. Result 3: M&E system effectively used for planning and implementation by managers at national, regional, Woreda and Kebele levels. Result 4: Human and organisational capacity at regional, Woreda and Kebele levels enhanced to effectively implement M&E. Result 5: M&E system is operating as a platform for effective (horizontal and vertical) information sharing among project stakeholders. Result 6: Component B1 M&E system and MIS institutionalised across levels among stakeholders

12. Feasibility • Timing • Resources in the beginning • Innovative tools and methods • Linkages and institutional networking

13. Feasibility (continued) • TA inputs – parallel processes at start-up • Awareness creation – acceptance – ownership • Baseline studies – three separate • Assessments (system, data, needs, capacity, training, cross cutting – needs based M&E) • Design of M&E system

14. Feasibility (continued) Participatory methods such as: • Village based monitoring • Client Interactive Monitoring • Participatory GIS • Process monitoring • Self evaluations ”Gender disaggregated information - the needs of women and vulnerable groups to be assessed separately”

15. Relevance • Problems of beneficiaries addressed at all levels • Result-based Monitoring & Evaluation harmonized with other projects (eg. SLM, MERET) • Information shared

16. Early phases of intervention Later phases of intervention Impact Results level data may not be available for reportingin early phases Results Results Level Activities Activity level data will become routine monitoring, while Impact levels are distinguishable forreporting in later phases Activity Level Inputs Relevance continued

17. Sustainability • Emphasis on capacity building and insitutionalization (2 results out of 6) • Three steps: 1) Baseline 2) Build system 3) Use system Emphasis onTA team composition

18. The M&E TA Team Composition Capacity Building & Networking Advisor Water Resource Monitoring Advisor Team Leader GIS Advisor M&E Advisor Short Term Experts

19. Towards efficient management • Our Monitoring & Evaluation proposal builds on existing Management Information Systems (MIS) • It provides management tools for well informed decision making at all levels ”Efficient management is needed to achieve the project development objective of Tana-Beles”

20. Vision for WME – Tana-Beles • With our proposed approach (PD, TA team) sustainable results will be achieved • Benefits of watershed management are demonsrated in Tana-Beles for wider use at national and regional level.

21. Amesegnalehu