Carbon Partnership Facility April 2014 Seller Participant Training

1. Carbon Partnership Facility April 2014 Seller Participant Training Overview of Program and CPA Level Monitoring, Preparation of Monitoring Reports and Verification

2. Training on CDM Operations Plans and Sub-ERPA Contracting presented by Dr. Balasankari 02 April 2014

3. Training on CDM Operations Plans and Sub-ERPA Contracting Basic Programme of Activities (PoA) structure PoA Coordinating / Managing Entity (CME) CPA 1 Project Owner CPA 5 Project Owner CPA 2 Project Owner CPA 4 Project Owner CPA 3 Project Owner In some cases, CME itself may be the CPA implementer

4. Training on CDM Operations Plans and Sub-ERPA Contracting Basic needs of PoA monitoring • Implementation in line with registered PoA and CPA DD • Measurement of monitoring parameters at the required frequency • Maintenance of hard copy documents / records • Creation and maintenance of electronic database

5. Training on CDM Operations Plans and Sub-ERPA Contracting General monitoring data flow diagram PoA level Manager PoA database CPA level Officer Meter Operator CPA database

6. Training on CDM Operations Plans and Sub-ERPA Contracting Components of effective PoA monitoring Deployment of trained monitoring staff Creation / maintenance of up-to-date database Effective verification of generated project data “ Both at PoA and CPA level ”

7. Training on CDM Operations Plans and Sub-ERPA Contracting Importance of data management systems • An effective data management system must be implemented at PoA and CPA level to: • Provide evidence for CERs generated • Collect and store the monitored data for verification • Avoid duplicate / discrepant records • Ensure quality of data generated

8. Training on CDM Operations Plans and Sub-ERPA Contracting Basic requirements of data management system • Standard format / template across all CPAs • Generation of unique ID for each record • Completeness of data collected • Correctness of data recorded • Effective conversion from hard copy to electronic copy • Centralized storage and update

9. Training on CDM Operations Plans and Sub-ERPA Contracting PoA level monitoring Deployment of trained monitoring staff A Project manager must be assigned at CME level to carry out the following tasks: • Monitor overall programme execution • Set up project management team • Arrange training for CPA implementers and other stakeholders • Support DOE during verification

10. Training on CDM Operations Plans and Sub-ERPA Contracting PoA level monitoring Creation / maintenance of up-to-date database “ A strong central database is needed for effective PoA implementation” • Must be up to date • Accurate and error free • Easy to retrieve details of CPAs

11. Training on CDM Operations Plans and Sub-ERPA Contracting PoA level monitoring Creation / maintenance of up-to-date database A Database administrator must be assigned at CME level to carry out following tasks: • Prepare templates for data collection / reporting • Collect data from CPAs • Maintain hard copy /soft copy documents collected from CPAs • Create a programme level central electronic database

12. Training on CDM Operations Plans and Sub-ERPA Contracting PoA level monitoring Effective verification of generated project data A Verification officer must be assigned at CME level to carry out following tasks: • Provide CDM training to CPAs • Carry out site inspection to project locations • Inspect monitoring procedures implemented at CPA level • Cross-check data reported and data at project locations

13. Training on CDM Operations Plans and Sub-ERPA Contracting PoA level monitoring • Documentations required at PoA level • Legal / contract agreement with all stakeholders • MOM of various co-ordination meetings • Operations manuals & training materials • Monitoring data from each CPAs • Monitoring survey reports • CPA inspection reports

14. Training on CDM Operations Plans and Sub-ERPA Contracting Best practices in PoA level monitoring Decide all templates/formats and procedure to be followed before start of crediting period Setup regional offices and distribute responsibilities Have frequent meeting with all stakeholders Make occasional site visit to project locations Prepare quality operations manual / training materials on CDM monitoring

15. Training on CDM Operations Plans and Sub-ERPA Contracting CPA level monitoring Deployment of trained monitoring staff A Monitoring officer must be assigned at CPA level to carry out following tasks: • Install monitoring equipments as per monitoring plan • Train plant operators on data recording • Prepare reports based on monitored data • Support DOE during verification

16. Training on CDM Operations Plans and Sub-ERPA Contracting CPA level monitoring Creation / maintenance of up-to-date database • Primary records: • One record book / register for each monitoring parameter • Second records: • Necessary support documents for each of the monitoring parameter • Electronic database : • Electronic conversion from hard copy records

17. Training on CDM Operations Plans and Sub-ERPA Contracting CPA level monitoring Creation / maintenance of up-to-date database A database administrator must be assigned at CPA level to carry out following tasks: • Create CPA level database • Maintain the hard copy records of data monitoring • Conversion of hard copy data to electronic copy • Submission of monitored data to CME

18. Training on CDM Operations Plans and Sub-ERPA Contracting CPA level monitoring • Best practices in documentation • Mention the date of recording/measurement clearly • All records must be approved by supervisor/next level authority • Do not correct / over write documents • Any corrections made must be approved • Store all documents/records in one single location • Do an internal review of documents

19. Training on CDM Operations Plans and Sub-ERPA Contracting CPA level monitoring • Other documentations: • Calibration records for meters • Lab reports for any tests • Monitoring sample survey records • Legal / contract / loan agreements • Technical specifications • Operations manual • Training materials

20. Training on CDM Operations Plans and Sub-ERPA Contracting CPA level monitoring Effective verification of generated project data Verification of monitored data can be carried out by Monitoring officer itself • Check for duplicate data • Cross check hard copy data and electronic data • Check for consistency

21. Training on CDM Operations Plans and Sub-ERPA Contracting Best practices in CPA level monitoring Use only templates / formats given by CME for data recording Install equipments only as per type / accuracy stated in PoA and CPA DD Carry out calibration of equipments at required frequency Communicate immediately on any issues identified in monitoring to CME Maintain all project related documents / files in one central location

22. Training on CDM Operations Plans and Sub-ERPA Contracting Monitoring Surveys • Calculate sample size as per confidence level and error margin • Study and select suitable sampling method • Design standard template to record survey data • Carry out surveys at PoA level or CPA level as required • Finish the survey in stated time period

23. Training on CDM Operations Plans and Sub-ERPA Contracting Monitoring Surveys • Always have 20% additional samples for non-responses • Properly document survey results • Prepare a consolidated report • File all filled in survey template in order

24. Training on CDM Operations Plans and Sub-ERPA Contracting Quality control & quality assurance • Two step quality verification of data to be done • First quality check by monitoring officer at CPA level • Second quality check by database administrator / inspection team at PoA level • CPA level data can also be checked through field inspections by CME

25. Training on CDM Operations Plans and Sub-ERPA Contracting Quality control & quality assurance PoA level check Reports Database administrator PoA database CPA level check CPA database Monitoring officer Plant records

26. Training on CDM Operations Plans and Sub-ERPA Contracting Monitoring - Verification - Issuance

27. Training on CDM Operations Plans and Sub-ERPA Contracting Stakeholders in monitoring to issuance 2 Receive & Pay for CERS Publish MR and site verification Issuance of CERs Prepare monitoring report Collect data and submit to CME 3 DOE UNFCCC CPA implementer WB CME 1 4 5 6

28. Training on CDM Operations Plans and Sub-ERPA Contracting Step by step process in monitoring to issuance Preparation of monitoring report (MR) Hiring a DOE Publishing of MR in UNFCCC site by DOE Site visit and verification by DOE • Preparation of Draft Verification Report (DVR) by DOE along with • Corrective Action Required (CARs) • Clarifications (CLs) • Future Actions Required (FARs)

29. Training on CDM Operations Plans and Sub-ERPA Contracting Step by step process in monitoring to issuance Response to DOE comments by CME Review of CME responses by DOE Finalizing Verification Report by DOE Submission of issuance request to UNFCCC Final review by UNFCCC and issuance of CERs

30. Training on CDM Operations Plans and Sub-ERPA Contracting Preparation of monitoring reports Step 1: Consolidate the monitored data for the monitoring period Step 2: List the documents/proofs for the monitored data Step 3 : Calculate the CERs for the monitoring period Step 4: Get the latest monitoring report format from CDM website Step 5: Update the details in monitoring report Step 6 : Cross check details/process stated in monitoring report with registered PoA and CPA DD

31. Training on CDM Operations Plans and Sub-ERPA Contracting Monitoring report - DOs & DONTs • Confirm the first and last date of the reported monitoring period • Provide detailed timeline of activities carried out • Add foot notes wherever required to provide supporting information • Mention any deviations from monitoring plan clearly with explanations • Explain in detail the CME level and CPA level monitoring done

32. Training on CDM Operations Plans and Sub-ERPA Contracting Monitoring report - DOs & DONTs • Change the start date of crediting period • Alter the format of CDM monitoring report • Provide data without support documents • Revise tools or methodologies referred

33. Training on CDM Operations Plans and Sub-ERPA Contracting What if deviations happen during implementation ? • Case 1: • Minor changes like temporary deviation from monitoring plan, different accuracy levels of equipments, measurement locations, etc. • DOE conducting the verification may assess the impact of changes. • CERs may be deducted if there is significant impact in ER calculation

34. Training on CDM Operations Plans and Sub-ERPA Contracting What if deviations happen during implementation ? • Case 2: • Major changes like project design or capacity or technology, crediting period, permanent change in monitoring plan, etc... • PDD must be revised and Prior approval must be obtained from UNFCCC before issuance • CER issuance will be very much delayed (minimum of another 6 months)

35. Training on CDM Operations Plans and Sub-ERPA Contracting Preparation for site verification • Arrange training on verification to all stakeholders • Prepare of list of documents for verification • Check for all database at CME and CPA level • Keep all support documents ready

36. Training on CDM Operations Plans and Sub-ERPA Contracting DOE Site verification process • Kick-off meeting at CME office • Audit of documents at CME office • Site visit to CPA project locations • Inspection of equipments • Inspection of meters installed • Audit of documents at the CPA implementer office • Check of monitoring practices • Other CDM requirements • Closure meeting at CME office

37. Training on CDM Operations Plans and Sub-ERPA Contracting Verification to Issuance - Time frame • DOE uploads documents in UNFCCC website • Request for Issuance kept in waiting queue (4 weeks) • Completeness Check (1 week) • Information and Reporting Check (3 weeks) • Issuance kept for public review (4 weeks) • Issuance of CERs

38. Training on CDM Operations Plans and Sub-ERPA Contracting Questions & Discussions