VCCCD Luminis Implementation: Project Overview and Tech Insights

1. Wednesday, October 8th, 8:00 am VCCCD Luminis Implementation Rupinder Kaur, Mike Rose, Bill Pearce Ventura County CCD

2. VCCCD Luminis Implementation Presented on behalf of…. ConfigMan and the Immutables!

3. VCCCD Luminis Implementation Topics of discussion: • Project Overview (Bill) • Implementation Details (Mike, Rupinder) • Logon Wizard • Single sign-ons • Skin Template Customization • Hot Javascript Techniques • Alert emails • Omni-Update interface • Banner INB and SSB channel creation and deployment • Training

4. Project Overview Goals of Implementation: • Do no Harm! • Replace functionality of EmployeeCentral • Provide for a seamless transition • Clean up data and procedures • Banner User ID • GOAEACC (SPRIDEN_ID and Oracle ID) • GOAEMAL • Third-party ID • HR Procedures • Two phases – faculty/staff (August), students (Spring 2009)

5. Project Overview Schedule: • Demos mid-2007 • Contracts negotiated Summer/Fall 2007 • Luminis Basic • ADAP/SAF • Gmail interface • SLC Training and CBT • Standard Sungard Implementation Schedule • Tech Assessment, Planning, Installation • OIG, Content Planning, Organizational Planning • Data Integration Consulting • ADAP/SAF Installation

6. Project Overview Some highlights…and lowlights: • Tech assessment • Late discovery that we were a district of 3 colleges – added in load balancer, 8 portal servers • Discovered we were behind on Student release • Tech Planning Workshop • Prelim agenda said 3 days on-site • Notified the week before that it was a 2-hour conference call • Should have been 3 days on-site • College and district participation, aka herding cats • Reserved words – Policy, District Office

7. Project Overview Some highlights…and lowlights: • Separate content planning sessions – colleges, and district office • Colleges had their ideas for a layout • DAC wasn’t real happy • Compromise was reached on layout based on roles • Names • Marketing, PIOs decided on C3 • Initially called MyWebstar – 99.99% sure it was ok • Of course, the .01% rule held • Now called MyVCCCD • Blackboard Vista issues • Has to be same logon as Luminis (not ID number) • CRN/Term was reversed for sections

8. Project Overview Installations: • First install in UPGR (Sungard) • 4 days on site – teaching/learning experience • Followup to resolve problems over the next two weeks • Subsequent Installs (Colby, VCCCD staff) • Complete test install – 3 days • PROD install - .5 days • Sungard certification • PROD re-install (MyVCCCD) • Wanted a clean install – including load-balancer • 3 days – issues with LB, Vanity URLs • Channel reinstall–3 days (.5 day work, 2.5 days, um..) • Biggest task was the Luminis patches.

9. Project Overview Logons/Passwords: • Luminis is the authoritative source • Third-party ID • Increased to 20 characters (could be 30, but for AD) • First_lastnnn for Students, flastnnn for employees • Initial password • PIN at time of user load to Luminis – problem if changed • PIN in Banner was upper-case, not case-sensitive in SSB • AD was passSSSS (last 4 of SSN) • Implemented GOBTPAC trigger – ssSSSS, pre-pend “pa” • Luminis/AD/Oracle rules – Luminis was LCD • Logins from public websites (MC, OC, VC) • Immutable ID/Workflow • Workflow needs immutable ID for external authentication • Changed to use TP ID – no change in WF (already Banner) • Auto-populate Workflow users at some point

10. Project Overview Portal layout: • Scoped Roles • Employee • Employee@LOC (DC, MC, OC, VC) • Faculty • Faculty@LOC • Tab Default Order • Hidden Emergency Tab • My College • Faculty Resources • Work Life • Employee Resources • Banner Testing • My Tab

11. Project Overview Slick Stuff Mike and Rupinder will show: • Priority Alerts – Lotus DB Email • Content Management – Omni Update • Shortcuts to Webstar (SSB) menus • Backoffice bolt-on • Report Viewer bolt-on • Links to other databases (non-SSO) and for secondary users (i.e., BANSECR) in PROD • Pull downs for Employee Benefits, Application Downloads • Workflow • Training and Documentation

12. Portal Features

13. Announcements Channel -Known as Priority alerts -Use email to populate the Priority alerts channel -Have a specific email address to target each college location -Expiration date defaults to 7 days from posting -Message of email becomes the text of announcement -Selected individuals have permission to send -Can send attachments As easy as 1-2-3 1. Email your announcement

14. Announcements Channel 2. Receive confirmation Email 3. Priority Alerts Channel is populated!

15. Content Management -Use OmniUpdate instead of Luminis built-in editor -College website uses this for content building -Staff already knew how to use this-no need to learn a new web editor-Minimal training needed for uploading content. -More flexibility in design of the channels -Placed direct edit links (as icons) in the ‘OmniUpdate’ channels to the OmniUpdate software. Show-Employee Quicklinks channel

16. Shortcuts to WebStar (SSB) menus • Needed all ‘Application’ links in one place in the portal • Luminis built in channels did not work for us • Did not retain their settings-Expand/Collapse menus - Needed ‘targeted’ links-to go to a specific location in Webstar • Created separate ‘deep links’ to Webstar menus • Rendered ‘in-frame’ • Controlled by user ‘roles’. Demo-Personal Information link

17. SSO to Report viewer and BackOffice - Needed links to Webstar bolt ons - Placed SSO links along with other application links - Controlled by user roles. E.g. Backoffice only appears for the backoffice ‘role’ Demo-Reportviewer link

18. Links to Other Databases • Created Banner Testing tab to house all links to non_PROD Databases for Banner, Webstar etc. • Also created a subscribable non-SSO PROD channel for secondary users (e.g. to log in as BANSECR) Demo-Banner Testing Tab and PROD channel

19. SSB Account Creation Wizard • Initial login complicated/confusing • Rolled out MS Active Directory, Outlook & Luminis at the same time • Luminis ADAP & SAF • Multi-College District (AD at different stages) • Advertising/Visibility – Get the word out • Employee Flex Day Workshops • All Faculty use SSB

20. SSB Account Creation Wizard Live Demo

33. Custom GCF SSO Built GCF SSO to: • Lotus Notes • Intranet • MS Outlook Web Access • Problems with delivered MOWA GCF and OWA 2007 • Logout of OWA also ends luminis session • Always uses OWA “Light” • Solution: Use GCF Template from clayton.edu • lumdev.net/node/2081 • GCF PD Issue: • es.mowa.configURL=http://localhost:8008/cpipconnector/mowa/GetConfigVersion2

34. Template Modification Custom Skins (deployskintemplate) Problems: • In PD, Must be Repeated on Each Portal Server • Requires Server Restart to Take Effect

35. Template Modification Solution: • Store CSS and JS files in shared directory $CP_SHARED/site/vcccd/ • Small Hack to custom.xsl

36. Template Modification Benefits: • Improve Style & Formatting • Animations & AJAX Gotchas: • Possible Performance Hit

37. “LumLinks” Easy Way to: • Open Any Channel Full-Frame • Open Any URL Within Luminis Frame • Open CPIP/GCF SSO Pages Benefits: • Links Work in Any Channel Type • Easy to Port Content Between PROD/TEST • Features Can be Combine

38. “LumLinks” Example (SSB SSO In-Frame): • Normal Link:<a href="http://lumupgr.vcccd.edu/cp/tag.idempotent.render.userLayoutRootNode.uP? uP_tparam=utf&utf=/cp/ip/login%3Fsys%3Dsctssb%26url%3Dhttps%3A//webstar01.vcccd.edu%3A7781/UPGR/ twbkwbis.P_GenMenu%3Fname%3Dbmenu.P_GenMnu" >Personal Information</a> • LumLink:<a lumlink="lgheader" cpipsys="sctssb“ href="twbkwbis.P_GenMenu?name=bmenu.P_GenMnu">Personal Information</a> • Live Demo

39. Other Customizing • Custom Icons (Role Based) • Luminis User Interface Customization Guide • Watch out for upgrades! • Bookmark Channel Default Links • Bookmarks Plus Table: upc_bookmarks • Bookmarks Table: upc_bookmarks_ng