MEAP

1. MEAP What staff needs to know

2. Dates • Tuesday, October 8–Reading, Day 1 6th-8th • Wednesday, October 9–Reading, Day 2 6th-8th • Thursday, October 10–Writing Day 1 7th • Tuesday, October 15–Mathematics 6-8 • Wednesday, October 16–Writing Day 2 7th • Wednesday, October 16–Tuesday, November 5–Testing Window for Online Science (8th) and Social Studies (6th)

3. Online information • MEAP information available online on the district website under Holland Woods or at www.catherineleon.org • Staff forms and manuals available online also • MEAP information for parents/students can be put on there as well • Cindy Compton’s protopage

4. OSA Security Compliance FOrm • Must be completed and kept on file for EVERYONE involved in testing. • It communicates your role with the testing and certifies that you agree to the secure administration of the test as stated in the assessment guides. • SCHOOL CODE – 4237 DISTRICT CODE – 74010

5. Allowable use of Data • All test materials that contain test questions or student responses are considered secure items. They will require special handling before, during, and after testing. • Before Testing – All materials will remain in the room 207. Pick up and sign out materials before school the morning of testing in the computer labin room 209. • During Testing – All MEAP directions must be followed verbatim from the administration manual. • After Testing – All materials will need to be collected and returned to the computer lab in room 209. Please keep all materials in a secure location in your classroom until I come around and collect these materials or you bring them to the computer lab in room 209.

6. Responsibility Forms Checklist of responsibilities: • Before testing • During testing • After testing Test Administrators must INITIAL, DATE, and RETURN to MEAP Coordinator upon completion of testing. (This is proof that secure protocol was followed.)

7. Visual Materials in ROoms • Make sure that there are no materials on the walls of your rooms that would provide students with clues or answers to questions. • All items such as: (displays, charts, maps, tables, bulletin board materials, etc.) that contain any information directly related to Benchmarks, Common Core, etc. need to be taken down or covered.

8. Administration Manuals • Test administrator Manual pgs. 33-44 & 59 • Students Assessed • ALL students will be assessed in their current grade level. • The MEAP reflects the prior years learning. • Each test, must be completed on the date scheduled. • The entire test MUST be completed on the scheduled date.

9. Assessment Accommodations pgs. 37 & 38 • IEP, 504 and ELL students MUST have accommodations listed and these MUST be routinely used as part of the students’ daily instruction to be used on the MEAP. • Accommodated students with small group, read aloud, audio, or scribe accommodations may be given the assessment at a later date, but it will be with their caseload teacher. • Accommodated students’ schedules are being developed.

10. Student Prohibited Behaviors pgs. 38 & 39 • Student Prohibited Behaviors are listed in the integrity Guide. Please review these with your 1st hour classes prior to the testing window. • Notify school administration, or school MEAP coordinator of any student prohibited behaviors. • REMEMBER: Students showing these behaviors count as not being accessed for accountability purposes. We must have 95% of each sub group assessed.

11. Answer Documents pgs. 39 & 40 • Students will need to fill out and bubble the following: • Student Name, Teacher Name, School, District (Port Huron) • Birthdate • Class/Group Number (See attached Teacher Code Sheet. Students should fill in the code of the teacher and hour they have for the subject of test they are taking.) • Assessment date (actual date when assessment was given) • Form 1 • If the student does not have a barcode, just have them fill out a blank one and I will add a barcode sticker after testing.

12. Who can give the test? pg. 41 • Test Administrators must be certified teachers employed by the district. • Paraprofessionals may be used as proctors, but may not administer the test directions or handle materials. • Neither can give any help on the test of any kind.

13. Test Administrators and Proctor Responsibilities pg. 41 • Read through list on page 41

14. Leaving the Room • Students may take bathroom breaks, but don’t advertise that fact. • Only one student may leave at a time. • Test booklet and answer sheet must be collected when that student leaves.

15. General Reminders • Read through reminders on pages 42 & 43. • Be sure to monitor your kids as they test. Walk up and down aisles. • Collect electronic devices and make sure students turn them off. • Read directions exactly as they appear in the administration manual. • NO highlighters, pens, or markers should be used on the answer documents. • Make sure the room is quiet and free of distractions during the entire test.

16. General Reminders cont. • All test are untimed. If there is a student who is WAY behind the rest who are done, call me at 300-0850 and I will come get that student to finish in an alternate place. • Test answer docs and booklets must be secure at all times. • Students may take breaks between test parts (except between Writing Day 1, Parts 2 & 3). The test parts must all be completed and test materials must be collected during the break. Students many not return to any test part already completed. • When finished, students may read a book (novel) they brought with them. They may not read textbooks or work on homework in the area for which they are testing. Have a back-up plan for students that may not have one.

17. Conclusion Read through everything in the administration manual on pages 33-44 & 59 to make sure all your questions are answered before administering the test.