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HUF2017 co-located with HEPIX Fall 2017

HUF2017 co-located with HEPIX Fall 2017. Takashi Sasaki Computing Research Center KEK. HUF2017. The first HUF in Asia Dates October 16-20, 2017 Venue KEK Tsukuba campus Co-located with HEPIX Fall 2017 http://www.hepix.org/ Share the logistics Common sessions

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HUF2017 co-located with HEPIX Fall 2017

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  1. HUF2017co-located with HEPIX Fall 2017 Takashi Sasaki Computing Research Center KEK

  2. HUF2017 • The first HUF in Asia • Dates • October 16-20, 2017 • Venue • KEK Tsukuba campus • Co-located with HEPIX Fall 2017 • http://www.hepix.org/ • Share the logistics • Common sessions • At least the beginning session • Eligible people can register for the both only with the HUF registration fee • HEPIX for people from HEP institutions and sponsors • HUF for collaborators and sponsors

  3. Who is KEK? • KEK stands for • K: 高: Kou : High • E: エネルギー: Enerugi : Energy : Energie(German) • K:加速器研究機構: KasokukiKennkyuukikou : Accelerator Research Organization • KEK is an Inter-University Research Corporation • 100% Government funded (MEXT) “agency” • We are not government employees anymore, but the same regulations are applied • Research in multi-disciplines • HEP, Nuclear Phys., Material science, Life science and etc. • More than 100 foreign researchers are staying at KEK always • Search “3050801 Japan” on google map

  4. KEK Computing Research Center • Missions on deployment, operation, research and development: all of the works related ICT • Only 26 staff positions including secretaries • Human resource efficient • Faculty system as well as other divisions of KEK • Procurement model • Purchase services not hardware for 4-6 years • Operations are done by vendors mostly • New system has been in production at 13:00 JST on September 1st (JST) • Thank IBM for their efforts a lot

  5. Where is KEK? Tokai Tsukuba Narita Haneda

  6. KEK has two campuses Electron machines in Tsukuba and proton machines in Tokai Tokai KEKB, PF and ATF Tsukuba J-PARC Narita Haneda

  7. KEK Tsukuba Mt. Tsukuba 1km KEK, High Energy Accelerator Research Organization

  8. KEKTsukuba

  9. Tsukuba, the city of history and science • Tsukuba area was well populated since long years ago • Center of the local government in 7th century • Mt. Tsukuba(877m), the mountain of love • The twin peaks symbolize the couple of Gods • Wedding ceremony at the shrine is popular • “Utagaki” was held once a year at the shrine in ancient • People exchange short love songs randomly to find their partners in competitive behavior • “Like the Minano River surging from the peak of Mt. Tsukuba, my love cascades to make deep pools below the falls. “(Retired Emperor Yozei, 9-10C) translated by Peter McMillan

  10. Tsukuba Science City • The artificially designed/built city for national universities(2) and national research institutions (32) including JAXA, KEK and so on • Construction started in 1968 and ended in 1985 • 210K+ population in City of Tsukuba • 20K+ students • 36K+ employees in the universities and institutions • 8K+ PhDs • 5K visiting foreign researchers a year(more than 2 weeks stay) • Rapid train service between Akihabara(Tokyo) and Tsukuba since 2005 • 45 min by the fastest service

  11. Transportation from the airports • Three international airports near-by (TYO) • Nariata (HND) (~60km) • Haneda (NRT) (~80km) • Ibaraki <- just for LCCs • From Narita • Taxi 20K~30K JPY (~100JPY/USD) • Airport bus for Tsukuba (55~70min) 2,200JPY • Easy but not frequent, almost every hour • Train (~1.5hours) 1,940JPY • Frequent but two changes • Haneda • Taxi 30K~40K JPY • Airport bus for Tsukuba (1.5~2 hours) 1,850JPY • Easy but not frequent every 90min • Train (1.5+ hours) 1,840JPY • Frequent but two changes • Car rentals • Drive the same side as UK, Australia, NZ and etc. • Don’t forget to bring your international drivers license with the original together • English language GPS navigation is available • google map almost works but ignores traffic rules sometimes

  12. Accommodations • Hotels in Tsukuba are much cheaper than NYC • No gorgeous hotels • Rooms are narrower, but cleaner • The conference management company has the license of a travel agency • You will be accommodated in the hotels near the Tsukuba station • Transportation to/from KEK will be provided daily from/to the hotels • Also public bus service is available • KEK has cheaper on-site housing options, but we do not offer them this time • Need to pay for a taxi after social events

  13. Travel cost estimation New York Tsukuba Flight from JFK for Tokyo 1,600 USD in lowest fare Flight from Houston 1600 USD in lowest fare Lodgings costs 120USDx7=840USD Registration fee TBD but less • Flight from Tokyo • 1,600 USD in lowest fare • Flight from Houston • 400 USD in lowest fare • Lodging costs • 260USDx7=1,820USD • Registration fee • 600 USD

  14. Safety information • Criminal rates are lower in all over Japan • Possession of guns is not allowed • Civilian possessions: 0.6 firearms per 100 people in Japan while 101.5 in US, 30.3 in Germany, 31.2 in France and 6.7 in UK • Natural disasters • Who knows? • Chance on feeling a smaller scale earthquake • The end of typhoon season (October) • Foods • All of the foods from Fukushima are screened • Only ND (Not Detected) foods are sold (less than salts in Bq/Kg) • Many of restaurants are not yet aware well the necessity on paying more attention to food allergies • People who have the allergy on wheats must pay more attention • Basic seasonings such as “shoyu” and “miso” often made from wheats(not always) • There are a few restaurants that offer menu for vegetarian or Halal menu

  15. Travel tips in Japan • No tip! : There is no tipping custom • Service fee is always included in your bill at restaurants, hotels and everywhere even if not noted • Pay at cashers at restaurants and café otherwise requested • Not be scared of robotic toiletsnot only Gundom! • People learn English in school, but not so fluent • Emulate Italian English for better understandings • Add a vowel after every consonants • E.g. Thisuisu a pen. • Write down or show your phone/tablet screen • Still cash oriented • Chain stores and super markets likely take credit cards • Only 3 ATMs accept foreign credit cards around the Tsukuba station • Tsukuba Post Office, Seibu and Benimaru stores • All of Post Offices and Seven Eleven stores in Japan have ATMs that accept foreign card • Mobile phones • Radio bands are different from countries by countries • Phones from T-mobile US may not work even if you buy a SIM card in Japan • SIM free iPhones will work with prepaid SIMs sold at the airports • Check you phone at https://www.frequencycheck.com/

  16. Questions • How many people will come? • Do you have interests on KEK facility tour? • Probably in the Friday afternoon together with HEPIX participants • Accelerator (SuperKEKB e- e+ collider) • Detector (BelleII) • Computer system (KEKCC, super computers..) • Can we afford to have one day excursions? • The program in this year looks very busy • How many times do you want to have group dinners(included in registration fee)? • Let us know if you have any concern on the registration fee or arrangements • Format of receipts, certification of participation and etc • Any feedbacks should be send to Takashi.Sasaki@kek.jp or Koichi.Murakami@kek.jp .

  17. Possible excursions • HUF participants/accompanied persons exclusive • No HEPIX only people • One day tour for Nikko • The best season to visit • Colored trees • Old temples and shrines • Takes 2 hours from Tsukuba but depends on traffics • Audio and video equipped buses (originally for Karaoke) • Sponsor talks in the bus can be done • Nobody can escape, no WIFI and no side work • Does any company want to sponsor? • Half day excursions to Mt. Tsukuba is an option • 15min bus ride and hiking • Downscale Nikko • Shrines, temples and the nature

  18. Nikko in autumn

  19. Organizations • Koichi Murakami leads the local organizer team • 4 staffs are assigned (in part time) • We hire a conference management company • They do almost all for us • They work for the HEPIX meeting at the same time

  20. Sponsors • KEK • City of Tsukuba • Companies • IBM and DDN have promised to sponsor • Any other company? • We will send out the letters to the companies soon

  21. Further information • Please regularly check the web page • http://huf2017.kek.jp/ • To be prepared soon…. • KEK has a booth at SC16. • Visit us at #1337 • Restaurants guide around the Tsukuba station • “Shu” is the best sushi bar in this area • Reservation is necessary • If you are brave enough, say “Omakase”. You pay as requested, but the best foods and sake will be offered. • Shop guidearound the Tsukuba station • A day trips from Tsukuba • Otaku (sub-culture)

  22. See you at Tsukuba! HUF2017 October 16-20, 2017

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