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Internal Application: Old Process

Internal Application: Old Process. Applicant. Hiring Agency. HCM. Contact agencies looking for openings Fill out HCM-4B Send to HR at agency. Post position Receive HCM-4B Prepare HCM-9 Send to applicant services. Receive 9&4B Print and review Send decision back to agency

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Internal Application: Old Process

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  1. Internal Application: Old Process Applicant Hiring Agency HCM • Contact agencies looking for openings • Fill out HCM-4B • Send to HR at agency • Post position • Receive HCM-4B • Prepare HCM-9 • Send to applicant services • Receive 9&4B • Print and review • Send decision back to agency • Enter into PeopleSoft • Scan and file paperwork Can we make this faster, online, user-friendly? Applicant & Agency • Testing forwards approval to agency • Agency contact applicant to test • Applicant takes test • Testing sends score with 9&4B to agency • Agency makes decision

  2. Internal Application: New Process Hiring Agency Applicant HCM • Find job postings on website • Fill out and submit application • Post job on Internal website • Review applications • Send agency list of applicants • Applicants test if needed • Submit job requisition to HCM PROS • Faster exchange • Central job board • One application • Less paperwork • Larger applicant pool Agency • Agency makes decision and notifies HCM

  3. Applying for internal job openings

  4. Internaljobs.ok.gov

  5. Review announcementsand apply

  6. Validate employee status

  7. Error status • If the message below displays verify the information entered is correct. • If the problem persists contact HCM via email with all relevant information at jobs@omes.ok.gov

  8. Log-in or create account • Successful validation will return users to the same page. • Scroll down and log-in to a new or existing account. • If you have previously applied through HCM for a state job since 2008, you can use the same account and choose “I have registered previously.” • If you have not previously applied select “I am a new user.”

  9. After submission • To continue browsing internal jobs, users will have to click the Internal Jobs link.

  10. assistance • If you are unable to retrieve your USERID and/or password, email jobs@omes.ok.gov and include (1) the first three letters of last name at birth, (2) month and date of birth, (3) last four digits of your SSN. • Individuals with additional questions may contact HCM at 405.521.2171

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