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Educator Portal 101

Educator Portal 101. Katherine Drake Rennie Zimmer REA. Why Use the Educator Portal?. It’s where your test data is! District, school, and student-level Trend Slice and dice your data Compare your current data with: Selected districts or schools Results from previous years.

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Educator Portal 101

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  1. Educator Portal 101 Katherine Drake Rennie Zimmer REA

  2. Why Use the Educator Portal? • It’s where your test data is! • District, school, and student-level • Trend • Slice and dice your data • Compare your current data with: • Selected districts or schools • Results from previous years Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  3. Why Not Just Use School Report Card? • No student data on SRC • No downloadable files on SRC • No accountability (AYP) reports on SRC • Results for cells with fewer than ten students are not reported on SRC Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  4. Getting to the Educator Portal • Go to http://education.state.mn.us • Go to Data/Data Submissions, scroll down, and click on Educator Portal Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  5. Logging on to the Educator Portal At the Secure MDE Account Login page, enter your MDE User ID and Password Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  6. Navigating the Educator Portal: 7 tabs • Home • Test Results • Test Results Download • Growth Reports • Test WES Reports • Accountability Reports • SAHMS Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  7. 1. Home Always defaults to Aitkin Public School District; choose Saint Paul Public Schools from the drop down menu. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  8. 2. Test Results Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  9. 2. Test Results: Help Links • Perspective (Pearson’s site; accessible until Feb 2012) • Using Test Results document • Universal File Format Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  10. Test Results: Selected Analysis Options • The black arrow shows the five default conditions for the data initially displayed in the graph: School Year is 2010, Test Name is MCA-II, Subject is Mathematics, Grade is All Tested, and Score Type is Proficiency. • The red arrow points to the Edit Analysis Options link where you can change the default settings. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  11. 2. Test Results > Edit Analysis Options Test Variables Demographic variables Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  12. Test Results > Edit AnalysisOptions (cont.) • Click on “+” sign under “Browse Selection” on left side of page to see authorized district(s) and/or school(s) and make selection • Choose the test variable(s) of interest • Test Name, School Year, Subject, Grade, and Score Type (NOTE: not all combinations are available) • Choose the demographic variable(s) of interest • Economic status, ELL status, Mobility, Race/Ethnicity, Gender, Special Ed, Migrant • e.g., Male, Female, or Group by Gender (both) • Compare to Other Districts (optional) • Highlight one or more Suggested Schools and select “Add” • Select “Show Results” Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  13. 3. Test Results Download Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  14. Accountability Tests MCA-II MCA-III MCA-MOD MTELL MTAS 3. Test Results Download (cont.) • “Select Test Group” • TEAE/MN SOLOM • TEAE • MN SOLOM • GRAD • BST • AA (Alternate Assessment in Writing) Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  15. 3. Test Results Download (cont.) • “Select Subject Tested” • Select “File Type” to download • Options vary with test and subject • For the MCA-II/III (Reading, Math, & Science) • District Student Results (DSR) (Text file) • Excel Summary file • Tab-delimited Summary file • MN Statewide Assessment Results (pdf file) Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  16. 3. Test Results Download (cont.) • Select “School Year” (if options are available) • Click “Download File” • Select “Save File” • Click “OK” • Name file and save it to your preferred location Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  17. Test Results Download (cont.) a) District Student Results (DSR) • Most complete source of student-level data for all tests • Needs to be imported into the Universal File Format (UFF) • If macros are enabled when UFF is opened, import is automatic and trailing zeroes are removed (“36000” becomes “360”). • Useful Excel functions: Sort, Filter, and PivotTable Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  18. Test Results Download (cont.) b) Excel Summary File • Open (and/or save) file • Security Warning • Need to Enable Macros to make file functional • Tabs on file • Summary Data • FAQ – Read Me • School Summary Reports • District Summary Reports Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  19. Test Results Download (cont.) b) Excel Summary File – FAQ (default page) Tab initially hidden when file opens Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  20. Test Results Download (cont.) b) Excel Summary File – Summary Data Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  21. Test Results Download (cont.) b) Excel Summary File – Summary Data • Includes statewide and districtwide results • Reported by demographic subgroup within grade level and subject, as well as all students combined within each grade level/subject • Includes count tested, count and percent within each proficiency level, average scale score, and average number correct by strand • Delete top six rows for ease of sorting and filtering • Hide or delete columns that are not useful (e.g., district county name) • School Summary Reports tab automatically displays these data graphically Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  22. Choose a school and a grade • Test Results Download (cont.) b) Excel Summary File – School Summary Reports Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  23. Overall Proficiency at a Glance • Test Results Download (cont.) b) Excel Summary File – School Summary Reports Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  24. Summary Report (Math) • Test Results Download (cont.) b) Excel Summary File – School Summary Reports Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  25. Subgroup Report • Test Results Download (cont.) b) Excel Summary File – School Summary Reports Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  26. Essentially the same as Summary Data tab of the Excel Summary File but in a less user-friendly format • Test Results Download (cont.) c) Tab-Delimited Summary File Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  27. PDF of MDE’s media release explaining overall results for the state on all statewide assessments (only available when MCA-II is the selected “test group”) • Test Results Download (cont.) d) MN Statewide Assessment Results Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  28. When the GRAD is selected as the “test group,” a new section appears on the bottom of the website, and the Graduation Data List becomes available. • Test Results Download (cont.) Graduation Data List Download Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  29. 4. Growth Reports Three kinds of growth information Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  30. 4. Growth Reports:Show My Growth Charts Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  31. 4. Growth Reports: Download Growth Summary • Student counts for all students, 5 ethnic groups, LEP, SPED and Free/Reduced • Proficient • Low growth • Medium growth • Hi growth • Not proficient • Low growth • Medium growth • Hi growth Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  32. Expected Percentages (normal distribution) 4. Growth Reports: Download Growth Summary (cont.) • Low Growth (<.5 Standard Deviation) • 31% of students • Medium Growth (+/- .5 SD) • 38% of students • Hi Growth (>.5 SD) • 31% of students How do percentages (for your district, for a particular group) differ from these expected values? Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  33. 4. Growth Reports: Growth Student Detail Report • Results for individual students • Coming in the fall Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  34. 5. Test WES Reports (inactive after June) Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  35. 6. Accountability Reports (AYP Info) Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  36. 7. SAHMS (Safe and Healthy Minnesota Students) You must have separate, valid access to view reports and restricted content on this page Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

  37. Questions? • Keep “Educator Portal User’s Guide” handy • Rennie Zimmer • Research, Evaluation and Assessment • 651-632-3777 • Rennie.Zimmer@spps.org Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org

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