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Knitting Together Regional Efforts in Print Retention

Knitting Together Regional Efforts in Print Retention. Lizanne Payne Print Archives Consultant lizannepayne03@gmail.com. Characteristics of Shared Print Archives. Consortial Efforts by Selection Type. Western Regional Storage Trust (WEST). Distributed print journal repository program

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Knitting Together Regional Efforts in Print Retention

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  1. Knitting Together Regional Efforts in Print Retention Lizanne Payne Print Archives Consultant lizannepayne03@gmail.com

  2. Characteristics of Shared Print Archives

  3. Consortial Efforts by Selection Type

  4. Western Regional Storage Trust (WEST) • Distributed print journal repository program • Plans to archive ~150,000 volumes from 8,000 journal families based on risk profile, to be held at ~ 5 locations (so far) • Total ~90 members expected during three-year implementation phase (2011-2013); California Digital Library is administrative host • Funding from Mellon Foundation and from WEST members

  5. WEST Title Categories and Archive Types

  6. Print Archiving Issues and Obstacles • Business Models: How are costs distributed, supported? • Access: Who has access, and what kinds? • Collection evaluation: What is effect on collections? • Collection analysis: What can be deselected, what is needed?

  7. Business Models: Who Supports Costs? Member fees? Transaction fees? Absorbed?

  8. Business Models Rent Party Members contribute to host’s costs Potluck No money changes hands Members cover own costs

  9. Examples of “Rent Party” Business Models Five Colleges Library Depository, WRLC, ReCAP, PASCAL • Members share operating costs of a shared facility according to a formula WEST • Members share aggregate costs of accessions, validation, collection analysis, project management • Indirect support for Archive Holders’ space via fee discount CIC Shared Print Archive (draft, plan being considered) • Members contribute financial support to Indiana U for accessions and space

  10. Access: Who has access? • Dark or light archives? • Almost all current programs are “light” • PALCI plan includes 1 dark archive and 2 light • Minnesota planning a dark archive • UC and Harvard JSTOR archives are dark, contract with JSTOR • Members have special access privileges, or not? • Almost all provide access outside the membership via ILL for nonreturnables … and often for returnables • Example: WEST guidelines recommend using existing ILL relationships, no special WEST category

  11. Collection evaluation: What is effect on collections? • Ownership? In almost all cases, original owner retains ownership • Volume counts? • No longer part of public ARL member index, one factor in decision about new members • Starting in 2005-06, ARL calculates Library Investment Index using library expenditures and staffing – emphasizes resources • Last copies? Optimal copies?

  12. Collection Analysis:What can be deselected, what is needed? • Currently inefficient mechanisms for knowing what is archived • “Spreadsheet wrangling”

  13. Shared Print Archives: Getting to Scale • “The shared infrastructure needed to support a broad-based externalization of legacy print management functions is unlikely to emerge without directed action and decision-making by leaders in the academic library community.” • Constance Malpas.“Cloud-Sourcing Research Collections: Managing Print in the Mass-Digitized Library Environment”, p.11.

  14. Shared Print Infrastructure Needed Community Forum Information Infrastructure

  15. CRL Promotes Community Forum Community Forum Standards and Best Practices • Services and agreements • Metadata standards • Environmental conditions • Validation standards • Audit for compliance Archiving Priorities • Format and title emphasis • “Optimal copies”: how many, who archives

  16. CRL Promotes Information Infrastructure Archive Registry & Decision Support System • Archiving programs (agreements & conditions) • Archived holdings • Collection analysis Community Forum Resource-Sharing • Access to other print archived materials Information Infrastructure

  17. Information Infrastructure Archiving Library OPACs OCLC symbol, Local Holding Records (LHRs) Titles, holdings OCLC WorldCat CRL Print Archives Registry & Decision Support Decision Support Resource-Sharing

  18. …the library community should • aggregate the work • of existing mechanisms for print storage, • de-duplication, and preservation, • [to] effectively contribute to a • system-wide withdrawals [and preservation!] strategy. • Roger C. Schonfeld and Ross Housewright. “What to Withdraw: Print Collections Management in the Wake of Digitization.” • Ithaka S+R, 2009, p.2.

  19. Thank you.

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