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Rare October Meeting Agenda

Rare October Meeting Agenda. 10 min. 20 min. 20 min. 30 min. 10 min. Rare’s Leadership Team meetings. Recommended Meeting Process. Topics follow strategy review calendar. Decision-making process followed. Data presented with decision options in advance of the meeting.

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Rare October Meeting Agenda

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  1. Rare October Meeting Agenda 10 min 20 min 20 min 30 min 10 min

  2. Rare’s Leadership Team meetings

  3. Recommended Meeting Process Topics follow strategy review calendar Decision-making process followed Data presented with decision options in advance of the meeting Action items captured and monitored

  4. Starting to avoid most pitfalls Source: Stop Wasting Valuable Time, Michael Mankins, HBR, September 2004

  5. Ideal LT Meeting Calendar

  6. GenericLT Meeting Agenda 90 min 15 min 20 min 20 min 60 min 5 min

  7. Quarterly Review Meeting - Agenda 4 hours 45 min 45 min 75 min 60 min 15 min

  8. Annual Review Meeting - Agenda 8-16 hours 2-4 hours 2-4 hours 2-4 hours 1 hour

  9. Operational Reviews – Keys to success • Short, Frequent, and Data-driven • Translate the importance of the data to the people in the meeting • Why is this important to the organization? • What are we doing to improve the information? • Make people accountable • Like strategy meetings, track decisions and actions and review at the next meeting • Consider a carrot/stick approach • May not have to be bonus related, since these are typically job responsibilities • Sometimes recognition alone works

  10. Key Success Factors for Rare • The first few meetings require lots of prep-work – Plan for this work, and don’t worry about data that is updated to the day or week, but be sure to focus on the issue and decision to be made • Document the meeting calendar and ensure attendance – It is not easy with a leadership team located around the world. • Track decisions and action items – Show everyone you are making progress and real decisions. • Draw the continuity between the meetings – Link operational reviews and strategy meetings by topic. Discuss how they relate.

  11. Setting and Keeping to the Agenda • Progress towards BSC measures and any commitments the leadership team has made to the organization or each other will drive the agenda • There is an open invitation to suggest topics but as the planning begins, usually a week after the last meeting, there will be a reminder (from Emily) to make suggestions • Brett will manage agenda setting, make final approval, and chair the monthly calls

  12. Rare October Meeting Agenda 10 min 20 min 20 min 30 min 10 min

  13. Action Item Review 10 min.

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