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MAA - Update

MAA - Update. MRAM - September 11, 2014 Michael Anthony Management Accounting & Analysis University of Washington. Agenda. Recharge/Cost Center Billings Guidelines. University of Washington Management Accounting & Analysis. RechargeCost Center Billings. Recharge and cost center

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MAA - Update

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  1. MAA - Update MRAM - September 11, 2014 Michael Anthony Management Accounting & Analysis University of Washington

  2. Agenda Recharge/Cost Center Billings Guidelines University ofWashington Management Accounting & Analysis

  3. Recharge\Cost Center Billings • Recharge and cost center • Type of self sustaining operation • Primarily charge internal (UW) users (those paying via a UW budget number) • In FAS – Budget Type 11; Program Type 20, 21, 22 or 23

  4. Recharge\Cost Center Billings • Billing guidelines • Must consistently and accurately bill all customers • Advanced billing for services/products not allowed • Internal (UW) users must be billed at no more than actual cost • Non-federal external (outside of UW) users may be billed at a rate higher then cost • In some cases WIP billing may be allowable (work with MAA and your Dean’s/VP’s office)

  5. Recharge\Cost Center Billings • Billing guidelines (cont’d.) • Centers must track and record services/products by • Budget number (internal) to be charged or external customers charged • Services provided or products sold • # of units sold • Rate charged and total amount billed • This information may be required for federal audits • May also be useful in preparing future rate proposals

  6. Recharge\Cost Center Billings • Billing guidelines (cont’d.) • Centers must bill users in a timely manner (usually monthly) based on actual usage • Larger centers that have significant costs/billings may wish to bill more frequently • Billing process depends on whether the customer is an internal or external user

  7. Recharge\Cost Center Billings • Billing process • Internal billings done as an ISD transaction • Using FASTRANS strongly encouraged over paper • Decreases likelihood of errors • Quicker as revenue deposited directly into center budget • Can use Project Cost Accounting if requested

  8. Recharge\Cost Center Billings • Billing process (cont’d.) • External users billed via invoice (contact Invoice Receivables for more information) • External users are charged Institutional Overhead • External users may be subject to sales tax and/or surcharges • Centers may be subject to Unrelated Business Income Tax (UBIT). Work with Tax Office

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