State Grant Program – Costs and Distance Education Presented by Sandy Schmelz and Carol Gill

1. State Grant Program – Costs and Distance Education Presented by Sandy Schmelz and Carol Gill

2. Discussion Points for Today • Important Changes for 2012-13 • Distance Education • Tuition and Fees Used in Need Analysis • Different Educational Costs

3. Distance Education • Emailed on July 3, 2012 • Located in the Document Library within Alec (the School Portal) • Main Menu/State Grant Program/Memoranda

4. 50% Classroom Instruction Monitoring • Regulation remains unchanged • Program of study must meet the 50% classroom requirement • Student enrollment must be monitored by the school • Current: School’s choice: term by term, academic year, or overall program • 2013-14: Term by term ONLY, but may begin to use this in 2012-13

5. 50% Classroom Instruction Monitoring • Cannot split the academic year Either apply the 2011-12 policy to 2012-13 OR apply the 2013-14 policy to the 2012-13 AY : Fall, Winter AND Spring • May begin to use the new policy in Summer 2013 since Summer is viewed as a standalone term

6. Classroom Definition • Classroom defined as: • Current: • Classroom means 100% classroom instruction for the course • Hybrid courses counted as distance education credits • 2013-14: - Traditional classroom instruction - Synchronous learning; must be real-time audio and visual, two way interaction - Hybrid courses meeting 50% classroom/synchronous definitions - MAY begin to use this in 2012-13

7. “Synchronous” Definition • Does not include recorded video and post-lecture real-time ‘chat’ for State Grant purposes – teaching faculty member and the students are not achieving face-to-face instruction delivered in real-time through two-way audio-visual technology

8. Web-enhanced Courses • These courses, by definition, are those where on-line activity complements class sessions without reducing the number of required class meetings/hours • Many of these may use course management systems such as Blackboard

9. Things to Consider • Student population and DE patterns at your school • No grandfathering when 2013-14 is implemented, either in 2012-13 or in 2013-14 • Blended/hybrid courses continue to be distance education credits until transition to 2013-14 requirements • Blended/hybrid courses must demonstrate that they are at least 50% classroom/synchronous • Published in-classroom vs. online percentages

10. Published Course Percentage Breakouts • Hybrid/blended courses • Must provide breakdown to students in time for them to use in making course scheduling choices for the term • Must be available for 2013-14 AY • Compliance/Program Reviews will include this documentation • If unable to comply, then these should be counted as on-line credits

11. 50% Classroom Instruction - Examples Example 1: Full-time, enrolled 6 classroom, 6 online. Student is eligible for a full-time State Grant Example 2: Full-time, enrolled 6 classroom, 9 online. Student is not eligible for a State Grant – not 50% classroom

12. 50% Classroom Instruction - Examples Example 3: Full-time, enrolled 3 classroom, 9 online. Student not eligible for a State Grant – not 50% classroom Example 4: Part-time, enrolled 3 classroom, 3 online. Student is eligible for a part-time State Grant

13. Other DE Factoids • Must use either the current, 2011-12 rules for 2012-13 or transition to 2013-14 rules. Cannot blend the two for 2012-13. • Transfer students – you do not have to account for credits completed during terms prior to attendance at your institution.

14. Other DE Factoids (cont.) • Two school enrollment – you must account for credits taken at the other institution(s) during the same term when the student is receiving State Grant aid even if the student is paying for these other classes on his own. • ADA requirements unchanged

15. ADA Accommodation • Schools report students who will not meet 50% classroom requirement • Use FG5Y or certification transmission • Students have 30 days to provide ADA documentation AND form • Do not return if not ADA-eligible • Schools should NOT credit until after 30-day period • Must reapply annually

16. Reporting – NO CHANGE (same method as 2011-12 and Summer 2012) Student Enrollment: Report <50% Classroom Program Structure: Report ‘DE’ Program under Course of Study

17. 2012-13 Reported School Costs • Carried forward Summer 2011 educational costs into Summer 2012 and 2011-12 AY into 2012-13 AY for ALL schools • Done to ensure ability to project State Grant expenditures prior to 2012-13 budget passage • Summer 2012 and 2012-13 data have been stored as baseline data for Summer 2013 and 2013-14 AY

18. FG4B – School Cost Information FG4B I 2012;A;00999900;01;011999 GRANT PROGRAM OF STUDY DISPLAY OE CODE 00999900 01 APPLICATION YEAR 2012-13 PHEAA CODE 011999 ACAD YEAR ELIGIBILITY UPDATE 04/29/2012 PHEAA UNIV OF PA LAST USER PH05806 LAST UPDATED 04/29/2012 ACADEMIC SCHED SEMESTER NIGHT ELIGIBILITY Y TOTAL COURSE HOURS ____ COST VERIFICATION V VERIFIED TOTAL TERMS __ TERM BEGIN DATE FALL 08 31 2012 WINTER __ __ ____ SPRING 01 19 2013 CHANGE RELEASE N BLOCK WEB UPDATES Y COSTS ARE FOR 2012-13 TUITION AMOUNT $ 5572 INSTITUTIONAL FEES $ 1810 OUT OF STATE TOTAL $ _____ ROOM AMOUNT $ 4366 N ACT BOARD AMOUNT $ 3148 N ACT NIGHT CLASS TUITION $ 5572 NIGHT CLASS FEES $ 1810 NONSPONSORING COSTS $ _____ 2012-13 costs reported in April 2012 are saved! Those costs are baseline data for 2013-14 and may be viewed under that year.

19. Different Educational Costs • Look at actual costs (tuition/fees) for a specific term • If more than 25% lower than costs being used for 2012-13 (2011-12 reported costs), then must withhold crediting and report reduced costs unless: • Student’s annualized costs are still above the 2012-13 cost cap of $32,000 • Report via FG11C or spreadsheet sent securely

20. Different Educational Costs • Report on a term by term basis • May not report higher costs for 2012-13 and Summer 2013 • Must report costs more than 25% lower than those used for initial need calculation

21. Other • Housing and gift aid • Transmissions • School partner interface

22. Questions??? Please contact us: By phone at 1-800-443-0646, Option 3, Option 1 OR By email at sghelp@pheaa.org