Shelflisting: Part One

1. Shelflisting: Part One Basic Introduction 9/06

2. LCC Call Numbers • Call number= Class Number + Book Number + Date • Class number: from the LC classification schedules (accessed via ClassWeb); corresponds to the primary subject of the book • Book Number: used to subarrange books with the same class number

3. LC Class Numbers • Begin with one to three capital letters. (Only D and K classes use 3 letters) • Then, whole numbers in ascending orderTH4536 Paper and pulp millsTH4537 Rolling mills • Decimal extensions (to insert new topics between whole numbers)TH4536.5 Printing plants

4. Cutter Numbers • In the schedules, some class numbers are further subarranged with Cutter numbers representing topics, places, or persons • Definition: “a method of representing words or names by using a decimal point followed first by a letter of the alphabet, then by one or more Arabic numerals. A Cutter number is read and sorted as a decimal number.”

5. Pre-assigned Cutters

6. Call Number Tagging • Bibliographic record, call number assigned by LC:050 00 ‡a ‡b • Bibliographic record, call number not assigned by LC, but using LC classification:050 _4 ‡a ‡b • MFHD852 0x ‡b <location> ‡h ‡i

7. Call Number Formatting • A period is used before the first Cutter; a period is never used before the second Cutter (if there) • The (second) subfield delimiter is entered before the LAST Cutter number • If there is no Cutter number, the subfield delimiter is entered before the date

8. Tagging/Formatting Examples

9. Definition: Shelflist • “A file of bibliographic records arranged in the same order as the corresponding materials on the shelves.”—Subject Cataloging Manual: Shelflisting

10. Definition: Shelflisting • “The activity of arranging materials within an existing collection, normally by author; • “The activity of determining the book or author number and necessary additions to the call number for a unique number.”—Subject Cataloging Manual: Shelflisting

11. Arranging: Using Collocation, Differentiation, and Filing Order • For a classification scheme such as LCC, shelflisting is used to subarrange resources with the same class number by means of: • Collocation. Bringing like resources together • Differentiation. Distinguishing different resources from each other. • Filing Order. Various devices—”necessary additions”--used to further subarrange files of collocated resources.

12. Cutter Numbers • Cutter numbers are the primary device used to collocate & differentiate records within the shelflist. • In practice, shelflisting applies to Cutter numbers that have NOT been pre-assigned, usually Book Numbers, but also biography & geographic Cutters

13. Book Numbers • Book numbers are a subset of Cutter numbers; their most common function is to differentiate works and provide the basis for the order of filing • Book numbers generally map to the main entry of the bibliographic record but there are many exceptions

14. Example: BL65.D7 F85 • Resource: • F85: Book number corresponds to the main entry, Fuller

15. Differentiate • Book numbers can be used to differentiate works

16. Collocate • Book numbers differentiate works, but they also collocate by bringing editions together:

17. Cutter Number Construction • Cutter numbers are alpha-numeric • The number begins with a capital letter of the alphabet usually corresponding to the first letter of the name or title it represents • The rest of the number consists of Arabic numerals representing the remainder of the name or title • A table is used as a guide for mapping the Arabic numerals to the remaining letters of the name or title

19. Example: Dublin (First Letter is a Consonant) • To construct a number for the name Dublin: • D corresponds to the first letter of the name; D is a consonant • 2nd letter is u. The table row for consonants assigns the number 8 to u, so: D8 • The number should be expanded to account for the 3rd letter, b. The table row for expansion numbers assigns the number 3 to the range a-d, so: D83

20. Example: First Letter is a Vowel • To construct a number based on the title word Other: • O corresponds to the first letter of the title; O is a vowel • 2nd letter is t. The table row for vowels assigns the number 8 to t, so: O8 • The number should be expanded to account for the 3rd letter, h. The table row for expansion numbers assigns the number 4 to the range e-h, so: O84

21. Example: first letter is S • To construct a number based on the name Schäfer: • S corresponds to the first letter of the name • The table row for S assigns the number 3 to the combination ch, so: S3 • The number should be expanded to account for the 4th letter, a (the diaresis or umlaut is ignored). The table row for expansion numbers assigns the number 3 to the range a-d, so: S33

22. Example: First Letters QU • Title main entry: • To construct a number based on the title word Question: • QU corresponds to the first 2 letters of the title (the initial article is skipped); use table row for QU • 3rd letter is e. The table row for initial letters QU assigns the number 4 to e, so: Q4 • The number should be expanded to account for the 4th letter, s. The table row for expansion numbers assigns the number 7 to the range p-s, so: Q47

23. Example: Numbers & Dates in Titles • If numerals require Cuttering, use the range A12-A19; if numerals are written out, Cutter like any other word

24. EXERCISE 1 Using the LC Cutter Table

25. How Many Cutters? • In standard shelflisting practice, catalogers assign one, two, or, more rarely, no Cutter number at all, depending on the instructions in the schedules • Assigning 3 or more Cutters is non-standard; no more than 2 alpha-numeric numbers are used to subarrange the class number

26. Class Numbers without Cutters (Examples) • Censuses are often subarranged by census date only; differentiation is by work letter:HA201 1990e • Some collections of treaties are subarranged by the date of publication of the monograph:KZ236 2000 • Collected works of literary authors:PQ2489 2002 <collected works of Emile Zola>

27. Class Numbers with One Cutter Number • When there is one Cutter, it functions as the book number and maps to the main entry:

28. Class Numbers with 2 Cutter Numbers • Usually when two Cutter numbers are used, the first number subarranges the class number, and the 2nd number is the book number:

29. Subarrangment of the Class Number Using Double Cutters • For some class numbers, two Cutters are used to subarrange the class number • The second Cutter number does not map immediately to the main entry or it does not map at all

30. Example: Double Cutter for Geographic Area • For geographic area subarrangement, a digit is often added at the end of the first Cutter to indicate that the 2nd Cutter number is being used for further subarrangement • An additional digit(s) is added to the 2nd Cutter to further subarrange by main entry

31. Geographic Cutter Table • For the base number for the country, use the table in SCM Shelflisting G 300 • See also:http://staff.library.mun.ca/staff/toolbox/tables/regcoun.htm

32. Example NA4415Capitol & Parliament Buildings. By Country A-Z • .I732 The Cutter number for Ireland (I73) with an additional digit (2) to indicate further subdivision by locality within Ireland • .D835 The 2nd Cutter D83 for Dublin, with an additional digit (5) to further subarrange by main entry (Griffin)

33. Books about Books: 1st Cutter • Criticism/commentary on the first Cutter number. • Assign the same call number to the criticism/commentary that was assigned to the original text in the original language, and, • If the call number for the original text has a single cutter, add the digit 3 to the Cutter, and then add a second Cutter for the main entry.

34. Example: • Original text: • Criticism/Commentary:

35. Books about Books: 2nd Cutter • Criticism/commentary on the second Cutter number. • Assign the same call number to the criticism/commentary that was assigned to the original text in the original language • If the call number for the original text already has 2 Cutters, add the digit 3 to the last Cutter, and then add a digit or digits to represent the main entry.

36. Example: • Original text: • Criticism/Commentary:

37. Exercise 2 Books about Books

38. Class Numbers with Dates/Numbers Followed by Cutter (1) • Class numbers for U.S. presidential elections include the date of the election and are further subarranged by main entry:JK526 2000 .D68 2002 <presidential election of 2000, main entry Dover; published in 2002> • Class numbers for disaster relief (earthquakes, hurricanes, etc.) include the date of the event and are further subarranged, e.g. by locality and main entry:HV636 2005 .G85 O5 2006 <assessment of Hurricane Katrina relief, G85 Gulf Coast, O5 to title>

39. Class Numbers with Dates/Numbers Followed by Cutter (2) • Some versions of the Bible, further subarranged by place of publicationBS2085 1976 .C48 <Authorized version, published in Chicago> • Class numbers for regimental histories include the number of the unit D769.3 101st .S48 1976 <101st Airborne Division, U.S. Army>

40. Beyond Cutters: Dates • From 1982, the practice has been to add the imprint date to the call number of all monographic works, including multipart monographs • Dates are not added to the call numbers for serials and certain loose-leaf publications associated with legal materials

41. Examples (Dates)

42. Conference Dates • Significant exception to the use of the imprint date for monograph call numbers: conference main entry (use the date of the conference):

43. Work Letters • Editions published in the same year are usually differentiated by work letters, b-y • Use A for photocopies; Z for “hyphened” dates (unless the main entry is corporate) • Local: capitalize work letters; note that LC uses lower case

44. Work Letter Example(From Orbis)

45. Translation Numbers • Translation number practice is described in SCM:Shelflisting G 150 • Translation numbers are used to differentiate a translation from the original work • Translation numbers are added to the Cutter number for the work and use the range 12-18

46. Translation Number Table

47. Translation Numbers: Example (1) • Original:

48. Translation Numbers: Example (2) • Translation into English:

49. Translation Numbers: Example (3) • Translation into Dutch:

50. Translation Number Is Not Used-- • If there is no uniform title (plus language) or the main entry is not a personal author or a title • If the schedule has the caption By language, A-Z; instead,construct the Cutter number based on the language itself, e.g. E5 for English