FY2020 Budget Hearing: Importance of Budget Communication Tool

1. FY2020 Budget Hearing Sept. 9, 2019

2. Importance of the Budget Communication Tool: Residents and Staff • The priorities of the city are articulated in the budget – the staff time and the City’s resources are dedicated back to the community priorities Spending Plan • From maintenance materials in parks to payroll in police, the budget outlines where and how the city’s resources should be put to work Method to Monitor Progress / Milestones • From capital projects to maintenance efforts to “refresh” parks and fire stations, the investments provide a mechanism to monitor progress Game Plan for Financial Security • The accruals (Infrastructure Maintenance, Vehicle Replacement, and Equipment) help the city ensure resources are appropriately set aside to secure funding required to optimally maintain assets FY 2020 Budget Presentation

3. Budget Process • Staff requests are consolidated into an initial draft budget; City Manager balances budget • The Mayor works with the City Manager to prepare his proposed Budget • The Mayor presents his proposed Budget to the Council • Council holds Public Hearings and refines the proposed Budget • Mayor and Council adopt the final Budget

4. Current and Next Steps: • September 9, 2019 • Work Session – discussion / refinement of Budget • Public Hearing – collect community feedback • September 23, 2019 • Work Session – discussion / refinement of Budget • Public Hearing – collect community feedback • Consideration of Budget • October 1, 2019: Beginning of FY2020

5. Budget Highlights and Millage Rate Reduction

6. Final Budget will be Balanced • Original Budget - Balanced • Presented at Work Session 08/19/19 • Built upon advertised millage rate of 4.042 per $1,000 • $65,349,573 revenues / expenditures • Current Budget • Council reduced millage rate to 3.552 per $1,000 (08/19/19); budget is overall ($2.8M) out of balance • $62,542,863 revenues / $65,349,573 expenditures

7. Strategic Use of Reserves • Strategic Use of Reserves: $2,329,143 from FY19 (reduced from original $4,679,143) • $297,143 from closing capital projects and releasing embargoed projects (FY2019 Budget Amendment adopted 08/05/19) • $850,000 of anticipated FY2019 revenues over expectations (reduced from $3.2M in original) • $1,200,000 of anticipated FY2019 expenditures under expectations

8. Original Reserve-Funded Projects • Stormwater Investments • $1,000,000 for citywide stormwater system assessment • $3,100,000 added to the stormwater maintenance accrual for stormwater repairs • $100,000 for stormwater consulting • Intersection Improvements • $297,143 for Barnwell @ Elementary – construction • $100,000 for Buice @ Spruill - engineering • $100,000 for Brumbelow @ Tuckerbrook– engineering • Projects listing has not been adjusted; projects exceed updated FY2019 amount otherwise falling to reserves by ($2.35M) based on 08/19/19 adopted millage rate

9. Budget Priorities

10. Budget Priorities for Strategic Success • Aligning resources with issues that matter most to our residents: • Delivering Public Safety • Preserving City Assets • Improving Mobility and Connectivity • Sustaining Stormwater Infrastructure

11. Delivering Public Safety • 76% of City’s personnel are in public safety • 51% of departmental expenditures are in Police and Fire Departments • Key additions in FY2020: • $329,428 to add two police officers • $1,200,000 to replace fire truck #63 • $500,000 to replace ten police vehicles • $38,000 for paramedic training class • $290,400 for body worn cameras (year 2 of 5) • $97,656 to crease Master Patrol Officer rank

12. Preserving City Assets • 22% of budget: $14,171,787 invested in accrual funds • Project highlights in FY2020: • $3,000,000 for resurfacing ($2M neighborhood roads, $1M main roads) • $1,320,000 park maintenance projects / maintenance materials • $290,000 to resurface (playing courts, trails, etc.) in Newtown and Ocee • $65,000 to renovate Ocee Park restroom (by playground) • $65,000 to renovate the Newtown Park restroom (by tennis / pickleball courts) • $175,000 for reserve studies / asset management programs helping the city ensure resources are appropriately set aside to secure funding required to optimally maintain assets

13. Improving Mobility and Connectivity • Traffic Congestion Relief – TSPLOST construction projects • State Bridge Road (Camden Way to the Chattahoochee River) • Bell Road at McGinnis Ferry Road • Bell Road at Medlock Bridge Road • Barnwell Road at Holcomb Bridge Road • Multi-Modal Construction Project: Rogers Bridge • Trail Projects: $500,000 for construction of Trail on Buice Road (from Spruill Road to Papillon Trace) and $400,000 for engineering and construction of new sidewalk / trail (based on prioritized list) • Intersection Improvement Projects: $1,450,000 for Barnwell intersection improvements and $287,849 for intersection improvements (based on Intersection Prioritization Policy) • $450,000 for traffic monitoring and detection equipment replacements to maintain the City’s efforts to improve traffic flow by optimizing signal timing

14. Sustaining Stormwater Infrastructure • Designating use of reserves to add to FY2020 funds for stormwater • $1,000,000 for citywide stormwater system assessment (field work and data analysis) • $100,000 for stormwater consulting services (to engineer / prioritize needed repairs) • $4,175,640 into stormwater system accrual for repair and maintenance • $300,000 stormwater maintenance projects anticipated in FY2020 • $1,800,000 stormwater repair projects anticipated in FY2020

15. Financial Details

16. General Fund Revenues: $60,213,720

17. Revenues: Top 10 (FY18-FY20)

18. Revenues: Top 10 (FY19-FY20)

19. Revenues: Top 10 Variance Analysis

20. General Fund Expenditures: $65,349,573

21. Expenditures Comparison (FY19 to FY20)

22. Expenditure Variance (FY19 to FY20)

23. Department Expenditures

24. Dept. Expenditure Trends (FY18-FY20)

25. Dept. Expend. Variance (FY19 to FY20)

26. Accruals: $14,171,787

27. Infrastructure Maintenance Accrual: $12,512,930 set aside in FY2020 *Balances listed are cumulative figures

28. Vehicle Replacement Accrual: $1,010,860 set aside in FY2020 *Balances listed are cumulative figures

29. Equipment Replacement Accrual: $647,997 set aside in FY2020 *Balances listed are cumulative figures

30. Capital / Enhancements / New Positions: $6,148,844 in FY2020

31. Projects Funded in Proposed FY2020 • City Manager / Com Dev / Information Technology • City Hall Improvements / Reverse Value Engineering: $510,520 • Stormwater System Assessment – Field Work and Analysis: $1,000,000 • Stormwater Consulting Services: $100,000 • Arboriculture (arborist / landscaping) consultant services: $20,000 • Access Control Improvements: $25,000 • Public Safety • Paramedic Training Class: $38,000 • Body Worn Cameras (Year 2): $290,400 • Police Officers – 2 Additional Sworn Positions: $329,428 • Pay Scale Modification for Master Patrol Officer rank: $97,656

32. Projects Funded in Proposed FY2020 • Public Works • Seven Oaks Dam – Construction Funding for Repairs: $500,000 • Trail – Buice Road (Spruill to Papillion) – Construction Funding: $500,000 • Sidewalk / Trail – New Additions from Priority List – Engineering and Construction: $400,000 • SR120 / Abbots Bridge (Parsons to Medlock) Match Money for Construction: $500,000 • Intersection Improvements (3 on Barnwell): $1,450,000 • Intersection Improvements (6 from Prioritization Policy): $287,840 • Recreation and Parks • Data Connectivity in Parks (Ocee and Autrey Mill)

33. Projects without Funding • Additional Capital Requests – Not Funded in FY2020 Proposed Budget • Fire: Remodel Basement of Station 61, Fleet/Inventory Management System, Community Outreach Coordinator position • IT: IT Strategic Plan Update • Police: GCIC Clerks – four additional civilian positions • Public Works: Pedestrian Safety Improvements to unsignalized intersections, Bridgeway Academy Overhead School Flashers, Taylor Road Lighting – next phase of pedestrian lights • Parks: Newtown Park Sidewalk, Autrey Mill Trail, Shakerag Park Sidewalk, Newtown Park Soft Surface Trails, Newtown Park Shade Structures, Autrey Mill Program Barn Renovation, and Shakerag Park Track/Turf Field Lighting • Unfunded Requests total additional $6,166,794

34. Parks Bond Fund • Multi-Year Fund, lists expenditures and authorizations by project • Expenditures Proposed in FY2020 Budget: • Recreational Trails and Greenway – Concept / Design: $250,000 • Recreational Trails and Greenway – Development: $500,000 • Project Management with Jacobs: $150,000 • Next Step with Parks Bond implementation is Council discussion of priorities – anticipated at September 23, 2019 Work Session

35. TSPLOST Fund • Multi-Year Fund, lists expenditures and authorizations by project • Expenditures Proposed in FY2020 Budget: • Medlock at State Bridge – Right-of-Way Phase: $500,000 • Haynes Bridge (from Old Alabama to Mansell) – Right-of-Way Phase: $2,000,000 • Barnwell at Holcomb Bridge – Right-of-Way Phase: $1,000,000 • Project Management with Jacobs: $500,000 • Proposed allocations would not supersede or replace the need for Council authorization to advance phase/stage

36. City Hall Fund • Multi-Year Fund, lists expenditures and end of project forecast • Expenditures Proposed in FY2020 Budget: allocating project balance – forecast at $85,160 for improvements / reverse value engineering at City Hall

37. Other Funds - Balanced *difference in Debt Service Parks Bond Fund is amount equal to anticipated interest

38. Next Steps / Timeline • September 23, 2019 • Work Session – discussion / refinement of Budget • Public Hearing – community feedback • Consideration of Budget • October 1, 2019: Beginning of FY2020

39. Next Steps Second Public Hearing: 09/23/19 Adoption:09/23/19