TOPIC 3 : OCCUPATIONAL SAFETY AND HEALTH MANAGEMENT

1. TOPIC 3 : OCCUPATIONALSAFETY AND HEALTH MANAGEMENT

2. S A F E T Y & H E A L T H C O M M I T T E E COURSE CONTENT 3.1 UNDERSTAND THE CONCEPTS OF SAFETY & HEALTH MANAGEMENT 3.2 UNDERSTAND THE ESTABLISHMENT OF SAFETY AND HEALTH COMMITTEE 3.3 UNDERSTAND THE ROLES OF THE MANAGEMENT 3.4 UNDERSTAND THE SAFETY TRAINING

3. TOPIC 3.1CONCEPTS OF SAFETY & HEALTH MANAGEMENT

4. S A F E T Y & H E A L T H C O M M I T T E E Concepts Of Safety Management • A Safety and Health Management System can be defined as ‘the means by which an organisation controls risk through the management process’. The BSI define a OH&S management system as ‘part of the overall management system that facilities the management of the OH&S risks associated with the business of the organisation. This includes the organisational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing and achieving, reviewing and maintaining the organisation’s OH&S policy.

5. S A F E T Y & H E A L T H C O M M I T T E E Objectives Of Safety And Health • Health and safety objectives are a major part of a management system and are defined as “the goals in terms of H&S performance that an organisation sets itself to achieve and should be quantified wherever practicable”. • OH&S Objectives should be set annually.

6. S A F E T Y & H E A L T H C O M M I T T E E Examples of types of an OH&S objective include: • The introduction of additional features into the OH&S management system (e.g. permit to work systems for specific tasks, strategic OH&S safety training for supervisors etc.) • The improvement of existing features, or the constancy of their application across the organisation (e.g. accident reporting, communication of standard procedures etc.). • The elimination or the reduction in frequency of particular undesired incidents (e.g. reduce accidents by 20%, remove all hazardous material etc.)

7. TOPIC 3.2SAFETY & HEALTH COMMITTEE

8. S A F E T Y & H E A L T H C O M M I T T E E DO WE REALLY NEED A SAFETY & HEALTH COMMITTEE ?

9. S A F E T Y & H E A L T H C O M M I T T E E YES ! • SAFETY & HEALTH • A great concern to company • A greater concern to the employees • SO ….Employees should share in the work of ACCIDENT PREVENTION….

10. S A F E T Y & H E A L T H C O M M I T T E E WHY SAFETY & HEALTH COMMITTEE ESSENTIAL ? • Management give their best effort to correct unsafe condition/practices but employees in a good position to observe the HAZARDS • An important source of help would be overlooked if employee Safety & Health committee were not included in the organisation

11. S A F E T Y & H E A L T H C O M M I T T E E Objectives of OSHA 1994 • to secure the safety, health and welfareof persons at work against risks out of the activities at work; • to protect personat a place of work other thanpersons at work against risks out of the activities at work; • to promote an occupational environmentfor persons at work which is adapted to their physiological and psychological needs • to provide the means to be progressivelyreplaced by a system of regulations and approved industry codes…..to maintain or improvethe standards of safety and health.

12. S A F E T Y & H E A L T H C O M M I T T E E OSHA 1994 • Spirit of OSHA 1994 • “Self Regulation” • Workers Cooperation & Consultation • All economic activities except shipping and armed forces • Guiding principles • Responsibilities for OSH lies with those WHO CREATE THE RISKand those WHO WORK WITH THE RISK • Concept of so far as is REASONABLE/ PRACTICABLE

13. S A F E T Y & H E A L T H C O M M I T T E E REGULATION 1996 SECTION 30 (1) Every employer shall establish a Safety & Health Committee (SHC) at the place of work in accordance with this section if :- • 40 or more personsemployed at the place of work or • The Director General directsthe establishment of such a committee at the place of work

14. S A F E T Y & H E A L T H C O M M I T T E E OBJECTIVES OF SHC • To fulfil the requirement of OSHA1994 • To promote consultation and cooperationbetween management and workers in upgrading safety & health at work • To provide a two-way communicationchannel or dissemination of information on safety & health issues • To enhance interest and motivationof all groups of management and workers at place of work in safety & health.

15. S A F E T Y & H E A L T H C O M M I T T E E COMPOSITION OF COMMITTEE

16. S A F E T Y & H E A L T H C O M M I T T E E COMPOSITION OF COMMITTEE (con’t) • Chairman : Employer or his authorised manager • Secretary : Safety & Health Officer • Management Representatives: Manager/Director/Supervisors • Workers Representatives: From section or process

17. S A F E T Y & H E A L T H C O M M I T T E E Appointment • Chairman • Employer or Authorised Manager shall be chairman. • Secretary • Person employed as Safety & Health Officer • If no SHO, chairman may appoint another person • or SHC may appoint by ballots ( sulit ) from members.

18. S A F E T Y & H E A L T H C O M M I T T E E Appointment • Management Representatives : • Appointed by Employer • Min 2 persons ( < 100 employees ) • Min 4 persons ( > 100 employees ) • Workers Representatives : • Selected by workers • Appointed by employer • Min 2 persons ( < 100 employees ) • Min 4 persons ( > 100 employees )

19. S A F E T Y & H E A L T H C O M M I T T E E Appointment • Employees Representatives • Nominated from employees • If number exceeded the vacancies…. ballot • If no representatives, employer shall appoint • Shall represent various section of work place • Any vacancy shall be replaced in the same manner as the previous member. • Do not penalise workers who absent due to their duties as SHC members

20. S A F E T Y & H E A L T H C O M M I T T E E Removal of Committee member • Fail to attend 3 consecutive meetings • Unsound mind • Bankrupt • No longer employed (employee rep) • Convicted on a charge of: • Fraud, dishonesty or moral turpitude • offence under law relating to OSH • Other criminal offence • Incapable to carry duty as member

21. S A F E T Y & H E A L T H C O M M I T T E E FUNCTION OF COMMITTEE Part III ( OSHA 1994 ) • Assist in development of Safety & Health rules and safe system of work • Review the effectiveness of Safety & Health Programmes • To investigate any safety & health matter brought to attention of employer. • Review Safety & Health policies and recommend to employer for revision of such policies.

22. S A F E T Y & H E A L T H C O M M I T T E E SPECIFIC FUNCTION OF COMMITEE • Assist in development of rules and systems • Assist in development and review of safety & health programmes • Perform analysis of incident trends and statistics • Review and recommend amendments to safety & health policies.

23. S A F E T Y & H E A L T H C O M M I T T E E SPECIFIC FUNCTION OF COMMITEE • Perform inspections at work place and recommend preventive and corrective measures • Perform immediate investigation of accidents, near-miss accident, dangerous occurrence, occupational poisoning or occupational diseases occurred at workplace.

24. S A F E T Y & H E A L T H C O M M I T T E E SPECIFIC FUNCTION OF COMMITEE • Investigates complaints of unsafe or unhealthy practices and report to employer with recommendations for corrective actions. • Assists in the development of promotional and education programmes • Discusses reports and matters from the safety officer, enforcement officer, etc • Advises the employer on safety and health matters

25. S A F E T Y & H E A L T H C O M M I T T E E INSPECTION OF WORKPLACE • Inspect at least once in every three months • Discuss the observation of the members during inspection • Record the details of such circumstances in a report kept for such purpose • Make recommendations to the employer on the remedial measures to be taken on any matter. • Record the recommendations in the report

26. S A F E T Y & H E A L T H C O M M I T T E E Investigation into any accident(According to SHC Regulation) • To inspect the place of work as soon as it is safe to do so. • SHO shall furnish the chairman of committee with a report of his findings. • Chairman shall as soon as practicable (ASAP) convene a meeting of the committee to discuss the report. • If no SHO, employer or authorised manager shall inform the chairman or the secretary.

27. S A F E T Y & H E A L T H C O M M I T T E E Investigating an accident • Chairman/secretary shall ASAP after the committee has inspected the place of work convene a meeting to investigate into such incident. • In the meeting, the committee shall discuss the cause of accident…. And make recommendations to the employer to prevent the reoccurrence of such incident

28. S A F E T Y & H E A L T H C O M M I T T E E Investigating an accident • SHO or Chairman ( if no SHO ) shall furnish the employer or his authorised manager on the recommendations. • Employer or authorised manager shall ASAP discuss the report or recommendations with SHO or Chairman. • SHO or Chairman shall record the decision of the employer or his authorised manager

29. S A F E T Y & H E A L T H C O M M I T T E E Investigating an accident • Employer or authorised manager shall direct any person employed to take such action….. • Employer shall keep a copy of the report for a minimum period of SEVEN years.

30. S A F E T Y & H E A L T H C O M M I T T E E CONDUCT OF MEETING • Formulate own meeting procedures and terms of references • Frequency of meetings: • Depends on nature of risk at workplace • At least once a month for high risk workplace • Once in three month for other workplaces • More frequent meetings during initial period of formation. • In the event of an accident or any other situations which calls for immediate attentions, meeting should be held immediately.

31. S A F E T Y & H E A L T H C O M M I T T E E CONDUCT OF MEETING • Agenda and minutes : • Early notice in writing and circulation of agenda attached. • Only matters pertaining to Safety & Health to be discussed. • Minutes circulated soon, not later than two weeks after meeting

32. S A F E T Y & H E A L T H C O M M I T T E E Meeting Facilities : • EMPLOYER SHOULD : • Provide suitable meeting room at the place of work. • Permit member to attend meeting during working hours.

33. S A F E T Y & H E A L T H C O M M I T T E E CONDUCT OF MEETING • Quorum • Half of total number of members • Non member may attend • May invite any person to discuss pertaining to OSH matters or related to any accident occurred in the plant.

34. S A F E T Y & H E A L T H C O M M I T T E E COMMITEE MEETING • Safety and Health matters only • Strictly for Safety & Health matters in workplace . • Minutes • Copy of every meeting shall be furnished to every member and the employer within TWO WEEKS after the meeting.

35. S A F E T Y & H E A L T H C O M M I T T E E COMMITEE MEETING • Minutes • Shall be kept at place of work for minimum period of SEVEN years. • The employer should furnished the DOSH with a copy of minutes if required.

36. S A F E T Y & H E A L T H C O M M I T T E E TRAINING & INFORMATION • Employer to ensure • Committee members have basic understanding and knowledge on the function of the committee. • Provide training to the committee member. • Availability of an adequate document & information for SHC • Act & Legislation • Code of Practices • Technical Informations • Operational Information etc

37. S A F E T Y & H E A L T H C O M M I T T E E EMPLOYER SHOULD NOT : • Disclose any information which would be prejudicial to national security. • Disclosure of information which contravene with any law • Disclose individual matters unless consented to its disclosure • Provide any information other than for Safety & Health or welfare at work. • Any information obtained by the employer for legal matters.

38. S A F E T Y & H E A L T H C O M M I T T E E PENALTY Any person who contravene any of the provision of these regulation shall be guilty of an offence and shall be liable to a fine not exceeding FIVE THOUSAND RINGGIT or imprisonment for a term not exceeding SIX MONTHS or to BOTH

39. S A F E T Y & H E A L T H C O M M I T T E E STRUCTURE OF COMMITEE • Joint management-worker committee at workplace • Company may form other committee to supplement work of joint committee such as : • Management committee to oversee work of joint committee or subcommittee (permanent or ad-hoc) • Must have clear communication channel between joint committee and other committee.

40. S A F E T Y & H E A L T H C O M M I T T E E IN SUMMARYENSURING EFFECTIVE COMMITEE • Basic knowledge and interest of members • On going training and education of members • Availability of relevant information to members • Regularity and frequency of meetings • Fast decision making and follow-up action • Wide publicity of committee activities • Recognition of members • Leadership of chairman • Stick to safety and health only

41. TOPIC 3.3ROLES OF THE MANAGEMENT

42. S A F E T Y & H E A L T H C O M M I T T E E ROLES OF THE MANAGEMENT • There are a number of strategies that can be used by organizations to ensure a healthy and safe workplace and ensure compliance with legal requirements. • For Example :

43. S A F E T Y & H E A L T H C O M M I T T E E POLICY, STANDARD AND SAFETY GUIDELINE

44. S A F E T Y & H E A L T H C O M M I T T E E

45. S A F E T Y & H E A L T H C O M M I T T E E Enforcement the safety procedure • The action plan must be implemented in a way that is compatible with professional rules and practices as well as with existing procedures. Follow-up the safety management system • The effectiveness of the system implemented must be checked and follow-up, and if a new risk or hazard factor is identified there must be a response. Audits must be systematically carried out and analysed in order to select corrective actions.

46. TOPIC 3.4SAFETY & HEALTH TRAINING

47. S A F E T Y & H E A L T H T R A I N I N G DO WE NEED A SAFETY & HEALTH TRAINING ? YES! OF COURSE.. **Companies are legally responsible for providing the safety training mandated for their industry by OSHA. **

48. S A F E T Y & H E A L T H T R A I N I N G WHY SAFETY TRAINING IMPORTANT ? • Safety training is the key element in the prevention of work-related injuries, illnesses and death. • When properly trained on safety procedures, employees will • understand the importance of workplace safety, • know how prevent an incident in the workplace by following workplace safety procedures, • learn how to respond quickly if presented with a dangerous situation.

49. S A F E T Y & H E A L T H T R A I N I N G LIST TRAINING NEEDS • Different work environments require different types and levels of safety training. • For example : • eye safety and heat stress training is pertinent to construction and other outdoor workers, • first aid training is important for all work environments. • Other types of safety training courses include workplace violence, respiratory protection, safety awareness, electrical safety and etc.

50. HAZWOPER Healthcare Hearing Protection Heat Stress Hotels / Hospitality Housekeeping Industrial Safety Kitchen Safety Laboratory Safety Ladder Safety Lead Safety Lockout / Tagout Machine Guarding Maintenance Safety MSDS Office Safety Off The Job Safety PPE Recordkeeping Respiratory Safety Retail Safety Back Safety Bloodborne Pathogens Construction Safety Crane Safety DOT & Trucking Driving Safety Electrical Safety Emergency Planning EPA Ergonomics Eye Safety Fall Protection Fire Extinguisher Use Fire Prevention First Aid Food Service Safety Forklift Safety Hand & Finger Safety Hand & Power Tools HazCom HazMat S A F E T Y & H E A L T H T R A I N I N G LIST TRAINING NEEDS • Safety Awareness • Safety Orientation • Scaffolding Safety • School & School Bus Safety • Shop Safety • Solid Waste • Specific Chemicals& Gases • Supervisor Safety • Trenching & Shoring • Utilities & Public Works • Warehouse Safety • Welding Safety • Workplace Violence • Workzone Safety