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AELAS Organization Entity Management System Change Request

This request aims to automate the approval routing process for change requests in the Organization Entity Management System (OEMS) and provide users with the ability to review the history of entity changes. The objective is to reduce maintenance costs, increase productivity, meet audit requirements, and avoid additional staffing. Estimated ROI is 153.67%. Contact: Mark Masterson, CIO.

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AELAS Organization Entity Management System Change Request

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  1. AELAS Organization Entity Management SystemChange Request Presented to: Information Technology Authorization Committee August 26, 2015 Mark Masterson Chief Information Officer

  2. Business Problem The organization entity management system (OEMS) lacks the ability to automatically route change request approvals to the appropriate program areas and enable users with valid permission to review history of actions and changes to entity information. Objectives • Reduce costs to maintain OEMS • Increase School Finance, Exceptional Student Services (ESS) and Health & Nutrition productivity by 20% • Reduce need for additional staff to support OEMS • Provide history of entity changes • Meet audit requirements

  3. Costs versus Benefits Additional Development Cost: $147,653 Benefits: • Estimated to save 3 FTEs per year (2 FTEs in School Finance, 1 FTE in ESS). • Estimated payback period is 4.73 months and the Return on Investment (ROI) is estimated at 153.67%. • If automation of the change request and approval process is not developed for OEMS, there will be additional costs creating new procedures for processing entity changes in OEMS.

  4. Thank You Mark Masterson Chief Information Officer (602) 542-3542 Mark.Masterson@AZED.gov

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