UYAP - Transforming Turkish Judiciary System

1. U Y A P NATIONAL JUDICIARY INFORMATICS SYSTEM • IT DEPARTMENT OF MINISTRY OF JUSTICE OF TURKEY

2. WHAT IS UYAP ? UYAP is an e-justice system as a part of the e-government, which has been developed in order to ensure fast, reliable, soundly operated and accurate judicial system. As a central network project, it includes all of the courts, public prosecutors services, prisons, other judicial institutions and other government departments in Turkey. All these are equiped with computers, network and internet connection and given access to all the legislation and judicial records.

3. OBJECTIVES OF UYAP • To serve 50.000 employees of MOJ, 70.000 lawyers and all citizens • Rapid, reliable and integrated system • Fast and efficient data exchange • Minimize the basic judicial errors • Data standardization • Alerts to identify users • Electronic means instead of paper files • Flexibility of working hourswith VPN UYAP has transformed an old-fashioned, paper based Judiciary into a smooth functioning organization, which is assessed by some the biggest revolution in the Turkish Judiciary

4. Turkish Justice with Numbers

5. The AnnualNumber of Case in Turkey

6. FUNCTIONAL SCOPE • Judiciary Functions • Public Prosecution Services • Penal Law Services • Civil Law Services • EnforcementServices • Administrative Law Services • Convict-Arrest Management • Forensic Medicine • ERP • Personel Management • Training Management • Supply Management • Procurement Management • Financial Management • Common Functions • e-mail • Electronic Forum • Data Bank • Internet • Word Processor • Supporting Functions • Occupational Units • Library • Health • Archives

7. INTEGRATION SCOPE • Integration Between UYAP I & UYAP II • Integration Between Subsystems • Public Prosecutors, • Courts, • Forensic Medicine, • Prisons, etc. • Integration with other systems • Supreme Court,ConstitutionalCourt • Record of convictions and statistics • Population and Citizenship Unit, • General Directorate Of Land Registry & Cadastre, • Ministries, • Police Departments, etc.

8. Land & Cadastre Record of Convictions Population & Citizenship (MERNIS) General Directorate of PTT Banks INTEGRATION Driving License Information Police Station On line Arrest Warrant Public Prosecutor Courts Forensic Medicine Convictions Prison Judicial record database has been integrated with database of UYAP. The birth certificates, Land Registries and driver registers can also be retrieved online and instantly at every stage of the trials. All cases in courts can be accessible on line by judges without delay.

9. HARDWARE DISTRIBUTED

10. UYAP With NUMBERS 7.500.000 lines of Code More than 3.000 user interfaces More than 4.000 reports and document templates

11. DISTANCE TRAINING DISTANCE TRAINING 53.428 personnel have been trained through internet by using distance learning

12. UYAP DATABANK It was created a Databank of information on relevant legislation, regulations, circulars, template texts, holding of the courts, jurisprudence, circulars, studies, examplary texts, template texts, sample decisions The mobile legal sources: everyone can access legal sources with their mobile phones

13. UYAP CITIZEN INFORMATION SYSTEM UYAP CITIZEN PORTAL Daily 10.000 citizens log on to the portal.

14. UYAP LAWYER PORTAL According to the latest figures, 37.710 lawyers have been registered to the lawyer’s portal, and 9.253 of them use this system effectively • Litigate a claim or dispute to court through electronic means, • Review his cases via electronics means • Submit his petition with electronic signature online via UYAP.

15. SMS UYAP SMS INFO • The courts or public prosecutors can also send SMS to the citizen’s mobile phone instead of preparing legal summons. • In additionjudges, prosecutors and personnel in courts can be notified by SMS about how many days remained from their annual day off limit, the decision of appointments, assignations, placements and also any kind of event in their personal file. • The number of citizens using this system : 118.320 • The number of lawyer :2308 • The total sent messages :2.478.786 • The number of SMS instead of legal summons :590.809

16. INTELLIGENT WARNING SYSTEM Intelligent warning system (IWS) is one of the extraordinary electronic service which prevents judges, prosecutors from making mistakes during the course of proceedings by displaying some warnings with pop ups on the screen. IWS produces these notices in labels on the screen to suggest some proposals or recommend some jobs to the users whenever they want or at important situations by evaluating data files.

17. DOCUMENT MANAGEMENT SYSTEM The Document Management System (DMS) in our Ministry has been integrated and exchange of the electronic documents between the provinces and centre has been started. At present, all kinds of data, Information, documents are flowing in documentation management system between MOJ and other units electronically.

18. ELECTRONIC SIGNATURE • Procedures, among the branches of the justice system and other relevant official bodies, have been totally integrated and automated on electronic signature infrastructure in UYAP, establishing electronic office atmosphere that not need paperwork. • Until now, 41.879 personnel have applied for the e-signature and 36.106 of them have been given their e-signature. It was required by a regulation by the Ministry of Justice that documents will no longer be circulated physically among the judicial units after 01.07.2008. • All the documents will be required to be sent in the electronic environment, which are signed by e-signature. • The usage of electronic signature paves the way for saving from costs, time and labour force in judicial processes.

19. Government & Judicial Process Gains • Minimizing the judicial mistakes • Ability of tracking a person’s whole judicial history • Reaching different case files of a person • Catching the fugitives • %100 management of prisons • Adaptation of users to new laws • Fully online and workflow driven processes • Minimized paper work by the use of DMS and integration • Integration with other government units • Reaching the data online when needed • No data repetition

20. Fulfill Inspections in To Electronic Means After UYAP inspections of the judicial would be per UYAP online and remote. That possibility will be bring in time, costs etc. Provision of Clear Evidence on performence and quality for inspectors, every processes are logging by system

21. SECURITY • All transactions has been recording • Authorization of users • Secure Communication • Recovery Center • 27001 Standard

24. SAVINGS OF UYAP

25. SAVINGS OF UYAP

26. VIDEO- CONFERENCE SYSTEMS Thanks to this system any of the witness, victim or offenders who live far away from the court, even in different continents can be questioned. The other important technological feature is the usage of “video recording” and “video conferencing systems”, set up in 225 heavy criminal courts all over the Turkey and were rolled out in 225 heavy criminal courts.

27. AWARDS • UYAP was awarded for annual e government prize of Turkey in 2004, 2005. 2008 and 2009 because of making significant breaktrough in Turkish judiciary. • In 2008,UYAP has received a special mention in ''Crystal Scales of Justice'' awards which is organisedbythe Council of Europe and the European Commission. • UYAP has received an golden medal in computersworldhonorsprogramme done in Washington DC. Andhonored as one of thefivebest e-governmentproject in theworld in 01.06.2009 • UYAP SMS Informationsystem has wonthepublic prize in the EU e-governmentawards 2009

28. FINALLY Thank you very much for your attention If you have any questions please don’t hesitate to contact www.adalet.gov.tr/english www.uyap.gov.tr/english arcam@adalet.gov.tr