Project Planning

1. Project Planning “ If you don’t plan for the project, you are planning for failure” “ Plans act as a road map of complicated process to manage project” Prepared by: Jafri Mohd Rohani

2. 6 Stages of Project Planning • Preliminary coordination with various parties(client,developer,govt. agency…) • Provide detail description of various tasks involved. • Deriving project budget. • Work on schedule. • Project status report. • Project termination. Prepared by: Jafri Mohd Rohani

3. Focus of this chapter • Discuss the first two stages of project planning. • Develop tools and techniques for the planning process. Prepared by: Jafri Mohd Rohani

4. Why initial project coordination with various parties crucial? • Define objectives & scopes of the project. • Technical objectives are established. • Basic areas of performance responsibilities delegated. • Tentative schedules and budgets are worked out. Prepared by: Jafri Mohd Rohani

5. What is project’s deliverables? • Involving client in early part of planning process. • Determine client’s needs and expectations • Some project starts with front ends – bidding all the way to commisioning and delivery • Others may be construction on product development Prepared by: Jafri Mohd Rohani

6. 9 Keys Elements For Any Successful Project Plan • Overview • Short summary of the objectives and scope of the project. • Objectives • Detailed statement of the goals (profit, etc ….) • General Approach • Describes both the managerial and the technical approaches. • Contractual Aspects • A complete list and description of all reporting requirement. Prepared by: Jafri Mohd Rohani

7. Keys For Successful/Project Plan • Schedules • Various schedule and lists of all milestone. • Resources • Budget. • Cost monitoring and control. • Personnel • Personnel requirements (subcontracting) • Evaluation Methods • Be evaluated against the standard. • Potential Problems • Anticipate potential difficulties. Prepared by: Jafri Mohd Rohani

8. Role of System Integration in Project Management • Integrating the technical disciplines (science or art) of the project to achieve the customer’s objectives. • Who is the customer? Prepared by: Jafri Mohd Rohani

9. 3 Major Objectives of System Integration • Performance • System design, reliability, quality, maintainability, etc. • Effectiveness • Design system to achieve performance in an optimal manner. • Cost • Value engineering examines all cost trade off. Prepared by: Jafri Mohd Rohani

10. Hierarchical Planning System • Goals must be specified. • Identifying the set of required activities to achieve the goals. • Each activities and events can be decomposed into sub-activities and sub-events. Prepared by: Jafri Mohd Rohani

11. Planning Process Tools • Gozinto Chart. • Work Breakdown Structure (WBS). • Linear Responsibility Chart. • TREND • Plan to include design, fabrication/construction(prototype), mass production • R & D is also a project - > uncertainties Prepared by: Jafri Mohd Rohani

12. Gozinto Chart • Named after famous Italian mathematician, Prof. Zepartzat Gozinto. • Similar set-up with Bill of Materials. • A Tree-Diagram. Prepared by: Jafri Mohd Rohani

13. Work Breakdown Structure (WBS) • Project sub-divided into hierarchical units of tasks, work packages, and work units. • Each part of unit tasks, work packages and work units is budget able, in terms of money, labor hours, and other requisite resources. Prepared by: Jafri Mohd Rohani

14. Work Breakdown Structure (WBS) • Project is breakdown into a group of activities. • Each activity is breakdown into a task list. • This task list is put into a calendar. • Then, assign people, time, money and other resources. Prepared by: Jafri Mohd Rohani

15. Activity Calendar Work Breakdown Structure (WBS) • Schedule Task list into calendar. • Assigning people, time, money to each activity. • Make themselves competent. • Managing “intelligent” people. Prepared by: Jafri Mohd Rohani

16. Activities: Work Breakdown Structure • Breakdown task into activities • Top-down refinement possible • List activities which form a single operation or function which you know is achievable • Work breakdown structure • (Product breakdown structure) Prepared by: Jafri Mohd Rohani

17. Example of WBS: “Holiday” holiday travel documents booking household passport tickets choose resort confirm cat! brochures insurance Prepared by: Jafri Mohd Rohani

18. List of activities • Booking: • get brochures • choose resort • make booking • confirm booking • Travel documents: • check passport • book tickets • get insurance • Household: • feeding the cat! • This is a simple • example: • inoculations • visas • travel money • etc. Prepared by: Jafri Mohd Rohani

19. Time Management • When activities happen: • Start and finish • How long they take: • Estimates vs. actual? • Relationship between activities: • Dependencies • Parallel activities Prepared by: Jafri Mohd Rohani

20. Gantt chart Prepared by: Jafri Mohd Rohani

21. People • Task assignment • Responsibility for task completion: • Task management • Liaison with other tasks • Meetings Prepared by: Jafri Mohd Rohani

22. Linear Responsibility Matrix • Show the relationship of personnel (who is responsible for what) and to identify where special coordination is necessary. Prepared by: Jafri Mohd Rohani

23. Linear Responsibility Matrix Prepared by: Jafri Mohd Rohani

24. TREND • An analytical approach developed to illustrate important relationship between work groups, to alert the project manager to potential problems associate with interfaces, and to aid in the design of effective ways to avoid or deal with the potential interface problem. Prepared by: Jafri Mohd Rohani