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Effective Time Management Julie Johnson, LPC, CEAP

Effective Time Management Julie Johnson, LPC, CEAP. Time Management Quiz. Which of the following statements are TRUE? Most of our problems could be resolved if we only had more time. Our lives are largely controlled by time.

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Effective Time Management Julie Johnson, LPC, CEAP

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  1. Effective Time ManagementJulie Johnson, LPC, CEAP

  2. Time Management Quiz Which of the following statements are TRUE? • Most of our problems could be resolved if we only had more time. • Our lives are largely controlled by time. • We can squeeze more activities into our schedule if we really want to. • People are naturally disorganized and, as a result, will always experience time-related stress.

  3. Seminar Goals • Identify barriers to effective time management • Learn to prioritize your time to achieve your goals, both personally and professionally • Learn techniques to help you manage time more effectively • Know the benefits of your EAP

  4. What’s Stopping You? • Not deciding what deserves your time • Not letting go of unnecessary control • Not being assertive about your time • Being a perfectionist Adapted from “Managing Your Time”, University College and Extension Services, California State University, Long Beach

  5. Where Does the Time Go? Adapted from The 7 Habits of Highly Effective People, by Stephen Covey

  6. Decide What Deserves Your Time • Identify Your Roles • Select Your Goals • Schedule • Daily Adapting

  7. Let Go of Unnecessary Control Delegation • Gofer delegation • Stewardship delegation • Desired results • Guidelines • Resources • Accountability • Consequences Adapted from The 7 Habits of Highly Effective People, by Stephen Covey

  8. Be Assertive About Your Time • What will I gain from this? • Will the time spent on it be worth it? • Will I be resentful/angry if I say “yes”? • Can someone else do it?

  9. Learn To Not Be Perfect • Set realistic expectations • Deal with your fear of failure • Let go • Look at the big picture

  10. Keep a Time Log • Track your time for 3-7 days • Decide if the activities were worth the time spent on them • Pinpoint consistent distractions/interruptions • Look at transition times—how efficiently do you spend that time? Adapted from Time-Management-Guide.com

  11. Internal Procrastination Failure to delegate Failure to set priorities Failure to plan Poor scheduling Lack of self-discipline Attempting to do too much at once External Interruptions Meetings Visitors Socializing Poor communication Red tape Excessive paperwork Analyzing Time Wasters

  12. Managing Email • Your email inbox is not necessarily your “to-do” list • Remove your name from unnecessary distribution lists • Check your email only when you have enough time allocated to respond to them • Disable any audio or visual signals that alert you to new emails • Avoid “shuffling” emails • Learn to prioritize Adapted from Dr. Donald Wetmore Productivity Institute

  13. General Time Management Techniques • Use a calendar, date book, PDA or computer software • Make a daily task list • Rank activities • Plan ahead • Schedule yourself first

  14. Benefits of the EAP • Confidential • Prepaid • Available 24 hours a day, 7 days a week • Appointment offered within 2 business days • Telephonic consultation available • Household benefit • Child care, elder care, and legal concerns

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