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Effective Time Management

Effective Time Management. Managing Our Lives … Managing Our Time. Time Wasters The Time Crunch Shop til you Drop Turning it up a notch The one minute Manager. We All Have the Same Amount of TIME. 168 = Hours Per Week 86,400 = Seconds Per Day.

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Effective Time Management

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  1. Effective Time Management Optimist International

  2. Managing Our Lives …Managing Our Time Time Wasters The Time Crunch Shop til you Drop Turning it up a notch The one minute Manager Optimist International

  3. We All Have the Same Amount of TIME 168 = Hours Per Week 86,400 = Seconds Per Day. Our Problem With TIME Goes Deeper Than Clocks. Optimist International

  4. Personal Clock Type A:Driven Personalities Type B:We’re More Laid Back and Relaxed. Optimist International

  5. Time Is the OneCommodity … 1. What do I really mean when I say “I don’t have enough time!”??? …past, present, & future, we can’t get enough of, and money cannot buy. Optimist International

  6. Time Is the OneCommodity … • How does time move faster for you as we mature? • If you could improve your time management skills, what would you like to do? Optimist International

  7. Priorities • Time is about our life. • It’s about CHOICE. • We cannot recapture time that is lost. Optimist International

  8. Time Log The purpose of the time log is to help us OBJECTIVELY look at the difference between what we SAY we spend our time on and what we ACTUALLY do. Optimist International

  9. Optimist International

  10. Optimist International

  11. Set Goals & Priorities What kind of life goals are important to you at this stage in your life? How will you accomplish your goals if you don’t set aside time to work on them? Optimist International

  12. A “TO-DO” List The Main Tool to Help You Set Goals and Priorities. Optimist International

  13. Making a TO-DOList • Write one item per line. • Put a date on the pad of paper. • Keep your list at the top of your desk or carry it with you. • Keep it electronically – Excel, Outlook Optimist International

  14. TAKE ACTION:PRIORITIZE A= the item MUST be done today—it is very important. B= this item is necessary, but my future or company’s future doesn’t depend upon doing right away. C= I don’t really care if this gets done & nobody else cares. Optimist International

  15. TO-DO List Management • When you finish an item on the list CROSS IT OFF. • When you finish about half of the items, transfer to a NEW list. • Make a new list each day. Optimist International

  16. Optimist International

  17. Now That Your PRIORITIES Are Set… Do THEM !!! Optimist International

  18. TAKE ACTION!!! Productivity Energy graph Peak moments Optimist International

  19. If I had an important project, I would always do it … The very early morning. First thing in the morning. After lunch. Late afternoon I love the evenings. My Peak Moments Optimist International

  20. My Productivity Level Graph your productivity levels throughout the day. Draw a line showing how your energy levels go up and down throughout the day. Use more paper if needed. HIGH LOW Optimist International

  21. Overcoming Procrastination 9 Phases of Procrastination 1: Thinking We Can Do It. 2: Anxiety 3: Foreboding 4: Guilt and Fear 5: Frenetic Activity 6: Uneasiness 7: Secretiveness 8: Superstition 9: HOPELESSNESS Optimist International

  22. Overcoming Procrastination • Why do we procrastinate? • Why is it difficult to deal with? • Why is it incompatible with the Optimist Creed? • What effective methods do you use to do an unpleasant task? Optimist International

  23. Today Is a New Day! How Will You Put Your TIME to Use Today? Optimist International

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