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Today’s Goals

Today’s Goals. Educate you on the Chicago OST Project, which is the Wallace funded initiative to improve the quality of out-of school-time programs in 5 cities across the United States.

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Today’s Goals

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  1. Today’s Goals • Educate you on the Chicago OST Project, which is the Wallace funded initiative to improve the quality of out-of school-time programs in 5 cities across the United States. • Provide you with information about The Department of Children & Youth Services centralized participant tracking system, known as Cityspan: what is it, how can it be used, and how it might be helpful to your agency.

  2. Agenda • Chicago OST Project • What is Cityspan? • Benefits & Capabilities • Program Locator • Goals of Program Providers • Program Data • Agency’s Cityspan Role • Customizations • Chicago Partners • User Feedback • Live Demo • Your Goals and Cityspan • Technical Support

  3. Chicago OST Project • Aninformationtechnology system that can be shared across all OST partners and providers. • A communications plan to target and reach teens. • A systemic way to develop and disseminate innovation through best practices across all program providers. • A consistent way to measure and ensure OST program quality. • Strategies for long-term financial funding, leading to a sustainable out-of-school time programming and infrastructure system.

  4. What is Cityspan? • A centralized web-based participant tracking system used by any program service provider to automate program documentation and report to Funders

  5. Benefits & Capabilities • An opportunity to network and leverage program ideas, perspectives and resources • A consistent way to measure and ensure program quality for allstakeholders: Agencies as well as Local, State and Federal Funders and Policy Makers

  6. www.chicagolocator.org

  7. ActivelyRecruit Youth • Understand who we serve and what they need • Target and recruit youth to our programs • Meet ProgramDeliverables • Offer relevant programs: OST, Counseling, Homeless, Mentoring, Internships, Job Readiness Training • Meet program deliverables based on Work Plan, Grant Deliverables, or Contract • Collect and document Youth Program data • Report Accurate Data • Maintain data at three levels: agency, administrative, and across the City of Chicago • Create Sustainability • Maintain funding • Increase and secure funding • Leverage resources to run youth programs • Collaborate with partners Common Goals of Program Providers

  8. Program and Participant Data AgencyLocation  Contacts Program  Description Program Work Plan, Service Plan, ContractOST  Counseling  Mentoring  Homeless Services Offered Group Activities  Individual Activities  Events  Referrals Individual and Demographic Information Youth  Adults/Parents  Staff  Volunteers Services UtilizedAttendance  Contacts  Referrals ReportsAgency  Admin  Semi-Annual  Custom

  9. Agency’s Cityspan Role PLAN DOCUMENT Program Contract Attendance Individual services Inter-agency referrals Program Locator Funder SET-UP Agency Staff Participants Group activities Enrollment

  10. Cityspan Customizations • Programs • Funding • Types of Services • Program Deliverables • Business Process • Staff credentials • Schedules • Policies • Participants • Demographics • Intake Forms • Eligibility Requirements • Reports • Attendance • Program Deliverables • Data for potential funder

  11. Chicago Partners

  12. User Feedback “Cityspan is easy to navigate and I can use it from anywhere.” “I feel confident about the future of Cityspan.” “The training was very helpful to me.”

  13. www.youthservices.net/chicago

  14. Live Cityspan Demonstration • Work Plan/Contracts/Service Plan • Youth Participants • Group Activities • Individual Activities • Referrals • Reporting

  15. How Could Cityspan Help You… Meet Your Goals? • Automate documentation of services provided and utilized • Market/outreach through the Chicago Youth Program Locator • Deliver on program commitments • Report accurate data to funders • Network and leverage program ideas, perspectives and resources • Make quality enhancements… through monitoring, measuring and analyzing program data • Validate continuation of current programs • Demonstrate the need for more or new programs

  16. On-going Technical Support • Work Plan/Contracts/Service Plan • Training: hands-on activities, user manual and implementation plan • Quarterly Cityspan User Group Meetings • Semi-Annual Reports workshops and action plan • Cityspan Help Desk phone support • Technical Assistance visits • Issue Tracker/Chat Board

  17. Cityspan in Chicago

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