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What’s New in Office 2007?

What’s New in Office 2007?. Word 2007: Introduction.

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What’s New in Office 2007?

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  1. What’s New in Office 2007?

  2. Word 2007: Introduction • From Microsoft.com: “In Word 2007, you can spend more time writing and less time formatting. The new, results-oriented Office Fluent user interface presents tools to users when they need them, in a clear, organized fashion. Live visual previews, and pre-defined galleries of styles, table formats and other content help you get more out of the powerful Word 2007 capabilities”. • Contextual Tabs • The new "Mini Toolbar“ appears with selected text or objects • New file format, called Office OpenXML, as the default file format. It is based on XML • Now saved using a .docx extension • Up to 75% smaller file size due to compression

  3. How will it be delivered? • Delivered through the NAL • Setup cache files will silently be delivered • If you haven’t rebooted, then click on the MSO2007 Pre-cache icon first • Then click on the MSO2007 Installer icon • New icons on NAL • Also in Start Menu

  4. Word 2007: The Ribbon • Group tools by task • Tabs are designed to be task-oriented • Galleries of Preformatted Elements: Building Blocks • Each task is broken down to sub-tasks • Quick Access toolbar • Default Font: Calibri

  5. Word 2007: Home Tab • Clipboard • Font • Paragraph • Styles • Hover over to preview changes (Gallery) • Change styles • Editing

  6. Word 2007: Insert Tab • Pages • Cover Page • Tables • Illustrations • Clipart • Shapes – Flowchart • SmartArt – cool stuff! • Compatibility Mode limitations • Go to Office Button  Convert • Adding shapes • Chart • Links • Header & Footer • Text – continued next slide

  7. Word 2007: Insert Tab • Text – • Text Box • Quick Parts • Building blocks are items within a document that you save using the Quick Parts tool to be reused in other documents. For example, you might save your company’s contact information or mission statement, a design for a report opening, a special list style that you use in your documents regularly, or a staff roster you include on finished publications. • Drop Cap • Symbols

  8. Word 2007: Page Layout Tab • Themes • Page setup • Page Background • Watermark • Page Color • Page Borders • Paragraph • Arrange

  9. Word 2007: References Tab • Table of Contents • Footnotes • Citations and Bibliography • Captions • Index • Table of Authorities

  10. Word 2007: Mailings Tab • Create • Mail Merge • Write and Insert Fields • Preview Results • Finish & Merge

  11. Word 2007: Review Tab • Proofing • Research, Translate, Word Count (in Status Bar, too) • Comments • Tracking • Changes • Compare • Protect • WRM (need service on Windows server) • Restrict Formatting & Editing (password protect)

  12. Word 2007: View Tab • Document Views: Print Layout, Full Screen, Web, Outline, Draft • Also visible in bottom status bar • Show/Hide: Ruler, Gridlines… • Zoom – bottom status bar • Window: Switch windows • Macros: View and Record Macros

  13. Word 2007: Developer Tab • Code • Controls • XML – Extensible Markup Language • Protect • Templates

  14. Word 2007: Add-Ins Tab • Menu Commands • Custom Toolbars • Create PDF , options: • From Add-Ins (e.g., ABBYY PDF Transformer) • From “Save As” from the “Office Button”

  15. Word 2007: Office 2007 Button • Microsoft Office Menu items • New • Templates • Blank ( or use Ctrl + N, or icon from Quick Access) • Recently Used • Save As • Hover to show formats • Word 97-2003 document (.doc)* (current document only) • PDF or XPS

  16. Word 2007: Office 2007 Button • Microsoft Office Menu items… • Printer • Prepare • Send • Publish • Word Options • Offers ability to change options • Save – Save Files in this format: Word 97-2003 Document (permanently change ) • Customize – Quick Access Toolbar • Popular, Display, Advanced, Add-ins, Trust Center, Resources

  17. Office 2007 Suite • PowerPoint 2007 • Excel 2007 • Publisher 2007 • OneNote 2007 • InfoPath 2007 • Access 2007

  18. What is OneNote? • Office OneNote 2007 is a digital notebook that provides people one place to gather their notes and information, powerful search to find what they are looking for quickly, and easy-to-use shared notebooks so that they can manage information overload and work together more effectively. (from Microsoft) • Demonstration

  19. What is InfoPath? • With Office InfoPath 2007, you can create and deploy electronic forms solutions to gather information efficiently and reliably. (from Microsoft) • http://office.microsoft.com/en-us/infopath/HA101656341033.aspx • Demonstration

  20. Word 2007 Demo’s: FAQ’s • How do I View or Edit the Document Properties? • Insert Text  Quick Parts  Document Properties • Or, Office Icon  Prepare  Document Properties  Advanced Properties • How can I Change the line spacing defaults? • Home Paragraph  Line Spacing options • Or, Click the Home tab Change Styles in the Styles group Style Set click Word 2003 Set as Default.

  21. Word 2007 Demo’s: FAQ’s • How can I get rid of the Mini-toolbar? • Hold Shift down to temporarily remove • Office Button  Popular  Deselect “Show Mini toolbar on selection” to permanently disable • Will Documents To Go Support Office 2007 files?Yes, if saved in Office 2003 format or earlier. If saved as 2007 files, users will need to upgrade to the current version of Documents To Go (v10) which supports viewing of Word 2007 and Excel 2007 files. • Will it work with PS queries that use Excel? Yes, it appears that PS will work with Office 2007.

  22. Word 2007 Demo’s: FAQ’s (from Workshop participants) • On your NAL, in the SCE Upgrades folder: The MSO2007 Pre-cache icon will show if you did not receive the silent install next week. You will not see the MSO2007 Installer icon until the PreCache is completed. Therefore if you see the MSO2007 Installer icon, you should be good to go and can initiate the install. If you see the Precache icon, click on that and allow that to install and wait a while, refresh your NAL, and you should see the Installer icon appear and you will be ready to install then. • ABBYY PDF transformer software can be purchased here: http://www.pdftransformer.com/

  23. Word 2007 Demo’s: FAQ’s (from Workshop participants) • To save a document as Final: If Track Changes has been enabled, you are able to individually select changes and right click to Accept or Reject or you can broadly accept all changes. Once you are through the whole document, click on the Accept icon --> Accept all Changes in the Document. This appears to delete all traces of changes, even if you ask for Markups to be shown. In addition, you do have the option of then saving the document as a Final--Read only document from the Office Button --> Prepare --> Mark as Final. This will prevent others from changing any contents of the document.

  24. Word 2007 Demo’s: FAQ’s (from Workshop participants) • To compress pictures and discard cropped areas of pictures: Select the picture in your document --> the Picture Toolbar  Contextual Tab should appear. Under the Adjust task --> click Compress  Pictures--> in the resulting box, click Options --> under Compression options you should choose to 'Automatically perform basic compression on save' and 'Delete cropped areas of pictures' (no wonder I couldn't find it...it's buried!). Also, see this Microsoft article about other options for compressing pictures and reducing file size: http://office.microsoft.com/en-us/word/HA101922001033.aspx

  25. Word 2007 Demo’s: FAQ’s (from Workshop participants) • Poster size? In Word, the highest custom size I could get to was 22" square. To change size, go to the Page Layout Tab and click on Size. • In PowerPoint, it seems like 56" is the limit. To change size, go to the Design Tab, click on Page Setup. • In Publisher, there are many more options for sizes. Publisher seems to allow page sizes up to 240". To change sizes, go to Format --> Publication --> Change Page Size • In Word 2007, when you click on Home and New, you are given a bunch of template options similar to Publisher.  It really blurs the lines between Word and Publisher.

  26. Word 2007 Demo’s: FAQ’s (from Workshop participants) • In Word 2007, when you click on Home and New, you are given a bunch of template options similar to Publisher.  It really blurs the lines between Word and Publisher.

  27. References and Training Demo’s • Word 2007 • http://office.microsoft.com/en-us/getstarted/HA100742241033.aspx • Demo http://office.microsoft.com/en-us/word/HA100484691033.aspx?pid=CH101030941033 • Excel • Demo http://office.microsoft.com/en-us/excel/HA100484501033.aspx?pid=CH101030621033 • PowerPoint • Demo http://office.microsoft.com/en-us/powerpoint/HA100484621033.aspx?pid=CH101030561033 • Access • Demo http://office.microsoft.com/en-us/access/HA102002991033.aspx?pid=CH100739911033

  28. References and Training Microsoft Free Online Training Courses: • Office 2007 http://office.microsoft.com/training/training.aspx?AssetID=RC101482291033 • Word 2007 http://office.microsoft.com/training/training.aspx?AssetID=RC100664431033 • Excel 2007 http://office.microsoft.com/training/training.aspx?AssetID=RC100620751033 • PowerPoint 2007 http://office.microsoft.com/training/training.aspx?AssetID=RC100687671033 Other Sources • http://en.wikipedia.org/wiki/Microsoft_Office_2007 • ITD has an offering for hands-on Office 2007 Workshops: http://www.ncsu.edu/it/education/faculty-staff/schedule.php

  29. Questions? Comments? • Contact : Denise Lukendenise_luken@ncsu.eduCAAT Helpdesk 515-6777

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