Effective Engagement of Stakeholders for Health & Wellness Team/ Advisory Committee

1. Effective Engagement of Stakeholders for Health & Wellness Team/Advisory Committee Treeswing CPPW Workshop March 29, 2011 Tukwila Community Center 9:00-12:00

2. Workshop Objectives • Develop a clear purpose for team/committee and define the team/committee’s ‘charge’ • Identify key stakeholders • Develop strategies for recruiting team/committee members • Understand strategies for running effective meetings

3. Definitions What is a Health & Wellness Team/ Advisory Committee? A group concerned with the health and wellbeing of staff and students. These councils can be formed at the district or school building level. These groups typically have 10-20 members and include school staff, community members, family members and students.

4. Definitions District versus Building Level Councils • District Level School Health/Wellness Council: Focus is on policy and the common mission of several district programs. Able to identify gaps and locate the district and community resources to address them. • School Level Wellness Council: Focus is on the needs of students, families and staff in a specific building. Able to implement programs and activities to meet these needs. *Definition from the Alliance for a Healthier Generations, School Wellness Council Toolkit- http://www.eatbettermovemore.org/pdf/1PGR_CollabMath_web_020105.pdf

5. What about you? • What has your experience been with Wellness Policies? (handout)

6. Engage Stakeholders Evaluate Policy Review Data Implement Policy Determine Priorities Develop Policies Procedures School Wellness Policy Development and ImplementationContinuous Improvement Loop

7. School Wellness Policy Development and ImplementationContinuous Improvement Loop • Engage stakeholders • Review data • Determine priorities • Develop policies/procedures • Implement policy • Evaluate policy

8. Before you get started, consider…. • Identifying who is ultimately in charge and get their buy in • Embed process into district policy and/or into school improvement plans • Think of the process as a template for your policy development and implementation process

9. What does a quality committee look like? Top 3 • Has a clear purpose/charge- Review Handout • Has both a facilitator and coordinator • Has a variety of people coming from diverse backgrounds taking on different roles (Stakeholders)

10. Choosing Stakeholders • When recruiting members to a new, or existing, wellness committee:nIdentify skills and expertise members need-based on your committee purposenTarget individuals and/or organizations that have: -interest in/commitment to student health issues -familiarity with the political system (both inside and outside the school district) -credibility -financial/in-kind resources or fundraising ability -contacts with other potential allies/resources

11. Why is it important to engage the right stakeholders? • Broad perspectives-help minimize opposition/achieve broad support • Brings the expertise and other resources needed to achieve your committee goals • Lends credibility to your committee work • Other reasons you can think of???

12. Identifying key stakeholders…. Coordinated School Health …. • assures that children are healthy and ready to learn by integrating health across eight components of school life. • recognizes that schools, families, health care workers, community organizations that serve youth and young people themselves must be systematically involved in addressing social and health issues that are barriers to learning http://www.cdc.gov/HealthyYouth/CSHP

14. Quiz: What are the 8 componentsof Coordinated School Health?

15. Health Education Family & Community Partnerships Physical Education Employee Wellness School Health Services Nutrition Services Healthy School Environment Counseling, Psychological & Social Services Coordinated School Health 8 Components

16. Stakeholder Interests/Roles • Refer to handout in packet-list of potential stakeholders • Your participants depend on the goals and priorities for your wellness committee • Some may better serve as resource people-members of topic/issue specific sub committees , for example • Evaluation, implementation, advocacy, assessment, etc

17. Collaboration Math Activity

18. Activity discussion • What do you notice about how different individuals define the problem?  • Do you see similarities, differences? Will there likely be miscommunication or understanding based on these similarities or differences? • If this was your wellness council, how would you move the group forward in creating an action plan that is meaningful to all? • Would you invite everyone at this meeting to your Wellness Committee Meetings? (if not, how would you choose)

19. Recruiting your Wellness Committee • Identify potential stakeholders • Invite them/have a ‘Call for Members’ • Offer different levels of involvement • Full Committee • Workgroups • Email advisory • Offer orientation/training

20. Developing your Wellness Committees Supports for Success • Administrative Support • Dedicated Meeting Time- consistent, good place and timing • Allow everyone to contribute • Involve broad base of stakeholders (how can we do this) • Divide into task teams • Smaller, achievable goals • Share progress and success with others

21. How to keep your committee coming back • Working with your table, completed the worksheet Great meetings and not to great meetings

22. Effective Meetings • Effective Meeting Checklist (Handout)

23. Other things to consider • WIIFM • Respect time! • Regular check in’s with committee members • Understanding composition of your committee- styles of working

24. Workshop Objectives • Develop a clear purpose for team/committee and define the team/committee’s ‘charge’ • Identify key stakeholders • Develop strategies for recruiting team/committee members • Understand strategies for running effective meetings

25. Closure activity- Take Aways • Find one person in the room that you have not talked with today and share one thing that you have learned today that you will ‘take away’ and use in the future

26. Evaluation • Please complete your evaluation

27. Contact Information Carolyn Kramer, Treeswing, carolyn@treeswing.org Mary Podrabsky, UW Center for Public Health Nutrition marypod@u.washington.edu