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Introducing CM ECF

Introducing CM ECF. Case Management Electronic Case Filing February 2005. Current Court Filing Flow. Current Court Document Retrieval. ECF Filing Flow. ECF Document Retrieval. Click to see the docket. Click to see the document. Basic Steps in ECF. Login Choose a transaction

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Introducing CM ECF

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  1. Introducing CM ECF Case Management Electronic Case Filing February 2005

  2. Current Court Filing Flow

  3. Current Court Document Retrieval

  4. ECF Filing Flow

  5. ECF Document Retrieval

  6. Click to see the docket

  7. Click to see the document

  8. Basic Steps in ECF • Login • Choose a transaction • Identify the case • Provide basic ‘cover’ information • Attach converted document • Word processing ---- PDF • Receive notification • Retrieve document

  9. Support Options • Most technical problems are in the law firm – workstation or network – so office MIS staff is first line of support. • The court will train an-house CM/ECF expert. • Court web site has significant information. • PACER telephone tech support. • Local court helpdesk, email or phone support.

  10. The BasicsPDF ConversionPACERE Mail NoticingPrivacy Protection

  11. PDF Conversion

  12. Opening the Word Processing document --

  13. Looking at the Word Processing document --

  14. Print (save) in PDF format (Portable Document Format) --

  15. View document in PDF format

  16. Recommendation.doc Recommendation.pdf

  17. PDF Software • PDF Viewing • Adobe Acrobat Reader – freehttp://www.adobe.com/products/acrobat/readstep2.html • PDF Creation • Adobe Acrobat Standard/Prohttp://www.adobe.com/products/acrobat/main.html • Cute PDF Writer/Cute PDF Plushttp://www.acrosoftware.com/Products/CutePDF/ • pdfFactory/pdfFactory Prohttp://www.softwarelabs.com/pdf/pdffactory.htm

  18. PDF Creator Comparison

  19. Scan existing document to PDF format

  20. Scanning Tips • Multiple sheet feed • Scan as little as possible

  21. PACERPublic Access to Court Electronic Records http://pacer.utd.uscourts.gov/ Register on linehttp://pacer.psc.uscourts.gov/register.html

  22. E Mail Noticing • Currently – E-mail enclosing document • Under CM ECF – Notice of Electronic Filing with link to document and “free look” and e-mail service of discovery items which are not filed • 80% of federal notices go out by e-mail.

  23. Privacy and Public Access to Electronic Case Files

  24. Issues: • Is an electronic file different than a paper file? • What protections are appropriate? • Privacy vs. Access

  25. Privacy Policy • Redact • social security numbers,* • dates of birth, • financial account numbers,* • minor’s names • home addresses beyond city/state info Any case or document may be sealed for privacy reasons Filer must redact! *last four digits may be shown if relevant

  26. Preparation Checklist □ Learn to use a keyboard, mouse, web browser and e mail. □ Sign up for PACER. □ Sign up for e-notice. □ Take the on-line CM ECF Training. □ Take the live CM ECF training. □ Register as a CM ECF user. □ Use CM ECF.

  27. Electronic Filing – Best Practices Email and File System Management Deep Training and Expertise Privacy and Rapidity Controls Dual Monitors Tables of Contents in File System Linking in File System Advanced PDF Features - Tables of Contents, Bookmarks, Thumbnails, Hyperlinks in Documents

  28. Dual Monitor Systems Operating systems since Windows 98 handle dual monitors

  29. Use File System Index Features

  30. Use File System Linking

  31. PDF Enhancements • Table of Contents • Thumbnails • Hyperlinks • Embedded Files

  32. Advanced Preparation Checklist □ Acquire software and learn to convert word processing documents to pdf format. □ Acquire a scanner and learn to convert existing documents to pdf format. □ Decide how to manage e mail notices of electronic filing, and the files created in your office and received by your office. □ Get a dual monitor system □ Take advanced CM ECF Training. □ Become a CM ECF Trainer for your firm.

  33. Federal Rules of Civil Procedure and Proposed Amendments to Utah Local Rules

  34. Filing - Fed. R. Civ. P. 5(e) • (e) Filing with the Court Defined. • . . . A court may by local rule permit papers to be filed, signed, or verified by electronic means that are consistent with technical standards, if any, which the Judicial Conference of the United States establishes.  A paper filed by electronic means in compliance with a local rule constitutes a written paper for the purpose of applying these rules. .

  35. Service - Fed. R. Civ. P. 5(b)(2)(D) • (2) Service under Rule 5(a) is made by: • (D) Delivering a copy by any other means, including electronic means, consented to in writing by the person served. Service by electronic means is complete on transmission; service by other consented means is complete when the person making service delivers the copy to the agency designated to make delivery. If authorized by local rule, a party may make service under this subparagraph (D) through the court’s transmission facilities.

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