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Lifecycle of a gift monograph:

Lifecycle of a gift monograph: . From loading dock to shelf . Let’s consider the following scenario…. Ms. Bookdonor donates a quality book…. It’s about sea gull habitats It’s for any SIL branch that wants it. The book is offered to branches.

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Lifecycle of a gift monograph:

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  1. Lifecycle of a gift monograph: From loading dock to shelf

  2. Let’s consider the following scenario…

  3. Ms. Bookdonor donates a quality book….. • It’s about sea gull habitats • It’s for any SIL branch that wants it

  4. The book is offered to branches • First, let’s say it is offered to the NH branch, Bird collection. They decide they already have something similar, and pass it on to the next likely interested branch, SERC, which decides likewise. • Next, it is offered to NASM, and the Aviation people are interested because it discusses sea gull habitats near airports.

  5. The book now has a home, but… • Users need to be able to find the book • So, SIL has to architect the book’s findability • How? • Assign metadata to this book!

  6. So, the branch sends the book to CM for cataloging • Everyone metadata

  7. Books come into CM in boxes from the docks…..

  8. …or are hand-delivered to us by branches, on booktrucks

  9. Status change • In the ILS (currently, Horizon), we change the status of each gift book, i.e., add metadata that will make the book findable within SIL until it is cataloged and sent to the branch. The status changes from “ip” (=in process) to “uc” (=in cataloging) • (see top left corner)

  10. By the way, make sure to view the award-winning film* Status Changes forthcoming, at a computer near you!* or deserving of an award…

  11. After changing the status, we shelve the book, by date of status change

  12. Status change date tracking • We post a monthly schedule showing on what shelf numbers we parked the books whose status changed on each day. • Example: that gift book for NASM comes in on Sept. 2 – we shelve it on shelf #68 – we go to the calendar page for September and write that number in the Sept. 2 box.

  13. So, it’s First Arrived First Served… • But there are exceptions, the main one being: • RUSH handling (see separate powerpoint on this)

  14. Then we add value to the book by assigning metadata to it

  15. …And then we send the book to be labeled with a call number

  16. Finally, the book is shipped to the branch (NASM in this case), shelved at its proper location, and used by our patrons.

  17. This has been a production of

  18. knowledge lives here TM

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