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Technology Infrastructure in R esearch

Technology Infrastructure in R esearch. Presentation by Rouben Tchakhmakhtchian, Manager – Systems & Client Services Laurie Harrison, Director – Information Technology Dominic Goveas, Business Officer. Proposal Stage – Institutional Infrastructure Strategy.

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Technology Infrastructure in R esearch

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  1. Technology Infrastructure in Research Presentation by Rouben Tchakhmakhtchian, Manager – Systems & Client Services Laurie Harrison, Director – Information Technology Dominic Goveas, Business Officer

  2. Proposal Stage – Institutional Infrastructure Strategy Working as a community to improve our infrastructure across the institution with multi year planning EC aims for coherence of planning across the departments Leveraging research funds efficiently and effectively Relationship to knowledge mobilization

  3. Infrastructure Management Examples: Server infrastructure. Standards for peripherals/computers. Video conference and web conferencing.

  4. Asking for advice sooner rather than later • Client Care Portal Process • portal@oise.utoronto.ca • 416-978-1802 • http://whd.oise.utoronto.ca

  5. Past process in managing equipment • Receiving information from various resources: • Email • Phone • Verbal Communication • Hard Copy

  6. Current process in managing equipment

  7. Inventory Management • IT Asset Tracking System • Security • Retention Period • Allocation based on: • Restricted Funds • Department • Classroom Technology • Research Labs • Special Projects

  8. The role of quality assurance

  9. Production, process, data transfer & deployment • Improvements - COMMUNICATION • Arrival of equipment • Allocation of equipment • Data Transfer • Deployment • Quality Assurance • Obstacles for delays

  10. Data Security • Physical security • Meeting institutional IT security guidelines • Back up of data • Meeting confidentiality requirements of ethics approvals

  11. After services and the ticket system • The Client Care Portal is the best communication tool to seek the following: • provide computer technological advice and assistance. • provide literature/technical information on new products and trends related to computer hardware, software, peripherals and audio-visual equipment. • conduct trouble-shooting and preventative maintenance work on computers & other equipment. • arrange for repair of equipment as required, including warranty repairs. • coordinate, install and upgrade software. • develop routine and preventative maintenance schedules. • collaboration to ensure the effective/efficient delivery of the computer.

  12. Software Management & Changes • Inventory & Installation of software through the ISO System. • Volume License versus Single License. • Monitoring of License. • Education pricing on large orders. • Tracking of software on computer equipment.

  13. Role of Research Administrator & communication with EC and the PI • Will be part of the process from initiation stage. • Consultation • Quotation is always part of the process. • Approvals to move forward. • Teamwork.

  14. Questions, suggestions, and feedback

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