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Exhibitor Tools, Tips and Tricks

Take advantage of the Exhibitor Dashboard to optimize your company profile, schedule appointments with retail attendees, send personalized invitations, and track invitation responses. Learn how to effectively utilize the attendee scheduling feature to build your prospect list and manage your meetings. Don't miss out on important dates and webinars to maximize your exhibition experience.

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Exhibitor Tools, Tips and Tricks

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  1. Exhibitor Tools, Tips and Tricks

  2. Exhibitor Dashboard

  3. Company Profile Make sure your profile is complete with your current products/services, contact information, website, and company description. Product Categories are critical to your company being visible to retail searches and to your company being able to see the retail attendees registered with shared products.

  4. Exhibitor Dashboard

  5. Appointments & Messages Features • See retail attendees registered with your category(s) – updated Daily! • Manage invitations to retail attendees en masse or one by one with personalized notes • Track your invitation responses • Add meetings to your schedule made outside of the planner • Assign meetings to exhibition staff

  6. Attendee Scheduling Centralized tools for appointment planning

  7. Attendee Scheduling

  8. Attendee Scheduling

  9. Attendee Scheduling

  10. Reserve a Time Block Reserve Time Block – you may add appointments that have been scheduled by phone or email by clicking RESERVE. Then complete the fields and select Add/Update Notes. You can also assign and organize meetings by your staff member(s).

  11. Attendee Scheduling Build your prospect list

  12. Attendee Scheduling Send Invitations

  13. Attendee Scheduling Custom Invitations Custom Invitation: From your Save Attendees tab click the checkbox for one name, then select the Preview/Send Invitations button to open the email template for a personalized invitation.

  14. Attendee Scheduling Generic Invitations Generic Invitations: From your Save Attendees tab click the checkbox for multiple names, then select the Preview/Send Invitations button to open the email preview. The email content cannot be modified.

  15. Invitation tracking and information • The status of any action on your invitation will be indicated by the icons identified in the LEGEND. • Custom invitations sent one by one are sent immediately. • Generic invitations sent en masse are queued and sent once per day. • If the attendee schedules a meeting, the appointment will appear on your schedule if they also select a time. Otherwise, it will be queued in their planner for booking.

  16. Accepted Meetings Meeting invitations accepted will populate to your agenda and will include the invited person name and company

  17. Reporting

  18. Important Dates SHOW LOGISTICS - FROM SET UP TO TEAR DOWN Webinar Dates:Wednesday, June 19 at 3:00 p.m. EST Thursday, July 25 at 2:00 p.m. EST EXHIBITOR TOOLS, TIPS, & TRICKS Webinar Dates:Thursday, May 9 at 3:00 p.m. EST Wednesday, May 22 at 2:00 p.m. EST Wednesday, June 12 at 2:00 p.m. EST Thursday, June 27 at 3:00 p.m. EST Wednesday, July 10 at 2:00 p.m EST NACDS/Nielsen Consumer Insights Series Mind, Beauty, and Soul Tues., May 7th, 1 p.m.-2 p.m. EST

  19. Contact Us For assistance from NACDS, contact exhibits@nacds.org or membership@nacds.org Meet the Market questions, contact Mary Medawar mary.medawar@nacds.org For technical assistance with the Exhibitor Dashboard, contact Map Your Show Customer Support 888-527-8823

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