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NETS Project Management 19-Mar-2014

NETS Project Management 19-Mar-2014. CISL WIP p resentation by Jeff Custard Network Engineering and Telecommunications Section (NETS). "A carelessly planned project takes three times longer to complete than expected; a carefully planned project takes only twice as long .” - Unknown.

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NETS Project Management 19-Mar-2014

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  1. NETS Project Management19-Mar-2014 CISL WIP presentation by Jeff Custard Network Engineering and Telecommunications Section (NETS)

  2. "A carelessly planned project takes three times longer to complete than expected; a carefully planned project takes only twice as long.” • - Unknown

  3. NETS PM – the way it was • Used Microsoft Project to create PDFs that got emailed around • In addition to various spreadsheets and various team and individual methods • Usually only one or two people could update (and email/status process was cumbersome) • Never met NETS needs • MS specific, not multi-platform • Not intuitive, required training • Required client software

  4. Needed a new and better way • For managers and project managers • Began mid-2010 with initial installation of scaffolding plugin on Atlassian Confluence Wiki • Worked through various options including spreadsheets, chart plugins, gannt chart options, gliffy diagrams, calendars, time tracking, and so on • Needed something simple and basic that everyone could use and understand • Drilled down to the minimum elements we really needed to keep track of • Multi-platform solution, intuitive, no client • Lots of work and time on https://test.wiki.ucar.edu/ • BIG thanks here to Joel Daves who has helped all along the way with this in terms of version loading/testing and setup/testing questions (on test and production wiki)!

  5. Define a project • projects end • otherwise it is an ongoing activity • http://nets.ucar.edu/nets/ongoing-activities/

  6. Define a template • Project phases • Initiation, planning, implementation, closeout • Project status indicators • Red: project held up/some problem or issue • Yellow: potential risk/unforeseen delay • Green: on track/progressing as expected • Blue: inactive status/has gone cold • Common format and tracking elements • Including owner at top level (manager easily knows who to go to first)

  7. Same framework - ongoing updates • Dec-2013 – wiki code upgrade • This is a work in progress (including process, template and reporting updates) • Plugins required purchase • Usual challenges of build versus buy • Tradeoffs of control versus support requirements • Futures? • Keep using wiki? • Google options? • Other local or cloud based tools?

  8. Resources • NETS project page: https://wiki.ucar.edu/x/Zg2AB • NETS project template definitions: https://wiki.ucar.edu/x/WJBCB • Scaffolding plugin: • https://docs.servicerocket.com/display/SCAF/Scaffolding+Plugin • Composition: • https://docs.servicerocket.com/display/COMP/Composition+Plugin • Reporting: • https://docs.servicerocket.com/display/REPORT/Reporting+Plugin • Linking: • https://docs.servicerocket.com/display/LINK/Linking+Plugin

  9. "A project is complete when it starts working for you, rather than you working for it." -- Scott Allen

  10. Wrap-up / questions • Any questions or further discussion? • http://nets.ucar.edu/nets/intro/staff/jcustard/

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