Welcome to Student News 1:00 – 1:50 (call in 12:45) Please MUTE your microphones!

1. Welcome to Student News1:00 – 1:50 (call in 12:45)Please MUTE your microphones! Make sure your K20 contact registers your district for the next month’s VTC. We will not be taking roll call, so please email a list of VTC attendees at your site to: stucoord@esd101.net

2. IntroductionStudent News VTC • Welcome to the February 2011 Student VTC. • Our next VTC will be Thursday, March 17, 2011. • If you have comments or suggestions for upcoming VTC’s, please email them to: stucoord@esd101.net

3. Director’s Discussion Tim Colliver

4. Welcome Nine Mile Falls School District! Join us in congratulating Nine Mile Falls as the 51st district to join the NorthEast Regional Data Center at NEWESD 101 in the use of the Skyward Student Management System NorthEast Regional Data Center

5. A moment of Truth • You Tube Video http://www.youtube.com/watch?v=5P6omu01EDo

6. News What's Happening

7. NewsUpcoming Workshops • Next Year Scheduling – Part I • (scheduling for 2011-12 school year) Secondary schools - Next Year Scheduling Part I. Make sure to sign up even if the workshop is in your district. We need a count of how many handouts are needed. Elementary schools will be offered Next Year Scheduling in June as usual.

8. NewsUpcoming WorkshopsThis might be the most important slide in the whole presentation In preparation for the Next Year Scheduling Workshops an e-mail was sent to your Student Records Security Administrator. This e-mail includes: • An explanation of the security access required for this workshop (yes, it will be in Web Access). • Instructions on updating the Grade/Grad Year Cross Reference Table for the 2011-2012 School Year. Before attending the workshop, make sure that you have the proper security to perform the tasks presented in the workshop.

9. NewsUpcoming Workshops • Workshops coming in March and April: • Special Education in Web Access • Health in Web Access Watch for announcements and make sure to sign up (sooner is always better).

10. News Upcoming Release • March Release Weekend 3:00 AM – 9:00 AM Saturday, March 12th Users must be logged out during this installation WASWUG • March 6, 7 and 8th

11. Coding for the CRDC Report

12. Coding for the CRDC Report • This report is sometimes referred to as the OCR Report • OCR Stands for Office of Civil Rights • CRDC stands for Civil Rights Data Collection • The CRDC is an annual report requested by the Federal Department of Education • An announcement has not been made has to who will be required to report. For the 2009-2010 report: • Districts with > 3,000 FTE were required to report • Other districts were chosen at random • Reporting is in 2 parts. The next report will be for the 2010-2011 school year. • Part 1 will be due in June and should be completed before processing year end for the 2010-2011 school year. • Part 2 will be due in December.

13. Coding for the CRDC Report • Best Practice is to enter data into Skyward in anticipation of being chosen to report. • It is cumbersome to go back and enter information from the prior School yearif your district happens to be chosen. • Requirements may change slightly from year to year, but if you enter what has been required in the past you will be as prepared as you possibly can be if your district is chosen to report. • Remember, entering the information into Skyward in a timely manner, can save your district countless hours of data gathering when it comes time to report.

14. Coding for the CRDC ReportConsiderations for Part 1 Course Associations: • Secondary Schools should assign subject codes to all Math and Science courses. You will report on students who were enrolled in any of the following courses: • Algebra I • Geometry • Algebra II • Advanced Mathematics • Calculus • Biology • Chemistry • Physics • High Schools should assign subject codes to all Advanced Placements courses. You will report on students who were enrolled in Advanced Placement Courses as follows: • Mathematics • Science • Foreign Language • Other AP Subjects

15. Coding for the CRDC ReportConsiderations for Part 1 Advanced Placement Tests. -- Each AP course should be associated with it’s corresponding AP test • You will need to build the AP tests in Skyward. • See the Test Score Documents in the Student Training Materials Library: • Add a New Test Name • Setup for Hand Entry or • Setup for Import Once testing is complete and results have been provided to your district, either hand enter or import the test scores.

16. Coding for the CRDC ReportConsiderations for Part 1 Students with Disabilities • Each Special Education Student must be coded with a valid disability code (this is also a CEDARS requirement). In all cases districts should already be tracking this information. (Students with disabilities that are not in special education will need to be counted by hand.) Section 504 • There should be a record on the NCLB-2 screen for each student who has a section 504 plan in placefor the reporting year. Prekindergarten • Students with a graduation year that is less than the graduation year for the selected school year’s kindergarten class are counted as prekindergarten. Gifted and Talented • Students who are in a gifted and talented program must have the Gifted and Talented field set to ‘Yes’ on the WA/NCLB. For CEDARS the student must be in a gifted and talented program for the reporting year.

17. Coding for the CRDC ReportConsiderations for Part 1 Section 504

18. Coding for the CRDC ReportConsiderations for Part 1 Gifted and Talented

19. Coding for the CRDC ReportConsiderations for Part 1 Needing LEP • If a student has a Current LEP record on the NCLB-2 tab (no end date entered), they will be counted as needing LEP. Enrolled in LEP • If a student has a Current LEP record on the NCLB-2 tab (no end date entered), and the has the Receiving Services box checked, they will be counted as enrolled in LEP.

20. Coding for the CRDC ReportConsiderations for Part 2

21. Coding for the CRDC ReportConsiderations for Part 2 Enter SAT and ACT Scores • You may need to build these tests in Skyward. There are instructions posted on the Student Records Training Materials Website. • Add a Test Name • Setup for Hand Entry • Setup for Import

22. Coding for the CRDC ReportConsiderations for Part 2 Discipline Actions Corporal Punishment: • If your district uses corporal punishment as a discipline action, set up the appropriate action code. Suspensions and Expulsion Action Codes: • Actions for students who will continue to receive educational services. • Actions for students who will not continue to receive educational services. • Actions for zero tolerance policies. • Actions for referral to law enforcement. • Actions for school related arrests. Suspension types should assigned to the suspension and expulsion action codes. • None (Not included in CRDC Reporting) • In School • Out of School • Expulsion • IEAS (Interim Alternative Educational Setting) • Parental Conference (Not included in CRDC reporting)

23. Coding for the CRDC ReportConsiderations for Part 2 Restraint and Seclusion Action Codes: • Action for Mechanical Restraint. • Action for Physical Restraint. • Action for Seclusion. Discipline Offenses Bullying Offense Codes: • Offense for bullying based on race. • Offense for bullying based on gender. • Offense for bullying based on disability.

24. Coding for the CRDC and Other State Reports There are now 3 state reports and 2 federal reports that use the Skyward Discipline Data. They are: • Weapons Report • Student Behavior Report • Attendance Truancy Report • Federal Suspension and Expulsion Report • CRDC Certain discipline offense and action codes are used by more than one of the reports. If you create and use the codes at the lowest level of detail required, data for all of these reports will be in the system when the report is due. For example: The Student Behavior Report includes bullying. The CRDC breaks bullying down into; by race, by gender, and by disability. You can cross reference all of the bullying codes to the bullying column on the Student Behavior Report. On the CRDC choose the correct bullying code for each of the categories.

25. Coding for the CRDC and Other State Reports There is a spreadsheet in the Student Records Training Materials Library under Discipline. It is called Fed and State Offense and Action Codes This cross references all of the codes required for the 5 reports. If additional codes are added we will update the spreadsheet.

26. Tips & Tidbits

27. Standard Based Report CardPrint All Teachers for Each Class 3rd Grade has one teacher in the morning and a different teacher in the afternoon. Both teachers want their names on the report card. Path: Office\GR\RC\PS\CF\SB\RP – Basic Report Card Parameters

28. Standard Based Report CardPrint All Teachers for Each Class The report card prints all teachers on the course meeting patterns.

29. Report for Curriculum MasterGraduation Requirement Application Report Office\CS\BC\RE\Graduation Requirement Application Report

30. Reminder: Food Service Direct Cert Import Processing Changes • An e-mail was sent out December 20, 2010 that described the following: • When a district imports a Direct Certification file into Food Service, all students in the file have their Lunch Code updated to Free with a Reason Code = 02 (Direct Certification). Previously, the import process also included logic that would update the Lunch Code of any student residing at the same physical address as a student in the file. However, students not in the file may not actually belong to the same Economic Unit as the student in the file, as described by USDA. In these cases, the Lunch Code had to be manually changed back to the previous value by the district. • The Direct Certification Import Process no longer updates the Lunch Code of students not in the Direct Certification file. • A new report is available to indicate students who live at the same address as a student in the Direct Certification file who do not have a current Lunch Code of Free and an Application Number of Electronic. This report can be used to determine whether any of the students on the report need to have their Lunch Code modified because they belong in the same Economic Unit. SM/FS/PM/MP/Report/AV • Additionally, there is a report that you can request for us to have run that will show whether you have any students marked as Free by the Direct Certification process, who are not in you most current Direct Certification file from the state. If you are interested in having this report run, please contact us via e-mail at stucoord@esd101.net.  The subject of the e-mail should be ‘Request for Direct Cert Report’.

31. Reminder: Food Service Direct Cert Import Processing Changes SM/FS/PM/MP/Report/AV Electronic Certification Options Address Verification

32. Reminder: Food Service Direct Cert Import Processing Changes SM/FS/PM/MP/Report/AV Electronic Certification Options Address Verification

33. CEDARS UPDATES

34. Math End of Course Exams (re-visited) • Students who graduate in 2013 or later will be required to pass an End of Course Exam. • State Course Codes for End of Course Math Exams: • State Course Code 02052 Algebra, • State Course Code 02053 Algebra Part I • State Course Code 02054 Algebra Part 2 • State Course Code 02061 Integrated Math First Year • State Course Code 02062 Integrated Math Second Year • State Course Code 02071 Informal Geometry • State Course Code 02072 Formal Geometry • If current students in grades 8 – 10 already took these math courses, they will receive test booklets for all of the previous courses taken. 2011 will be considered a ‘catch-up year’ for these students. • Going forward, if your district offers these courses in 7th or 8th grade, students will be required to take the test at the end of 7th or 8th grade. • In order for your students to receive the appropriate test booklets, this information must be coded correctly in Skyward

35. CEDARS Updates • State Course Code and Content Area for Elementary Schedules • In the past you were advised to code all elementary courses as follows: • In anticipation of the Highly Qualified Teacher Tool that will be up and running for the 2012 school year, new considerations must be made. • Courses taught by a specialty teacher, such as PE, Art or Music must have the appropriate Content Area Code. If the Content Area Code = 1 the teacher must be highly qualified for elementary education. Specialty teachers at the elementary level do not have to be highly qualified. • This applies to both Standards and Secondary Gradebooks used at the elementary level.

36. CEDARS Updates • Disability Codes for Non-Special Education Students • Currently only special education students with disabilities are being reported with a Disability Code (B16). • In the latest SIMON, OSPI clarified that this field is to be reported for all students with disabilities whether or not they are receiving special education services. • The CEDARS extract program will be changed to look at both special education, and section 504 data to determine if a student has a disability. If a student has a disability, but is not receiving special education services, and does not have a section 504 plan, a disability will not be reported. • This change has not been implemented yet. Could you please send us an e-mail at stucoord@esd101.net with approximately how many students (if any) you have, with confirmed disabilities that at are not in special ed and do not have a section 504 plan?

37. CEDARS Updates • Immigrant Students (NOT MIGRANT) – Data must be accurate by April 1, 2011 • Immigrant program data needs to be submitted regardless of funding. • WA-NCLB Tab: • Code number of Months of US Attendance • Code with a T3I in student programs even if you are not receiving Title 3 funding • The Number of Months of US Attendance is only reported to CEDARS for LEP students. You will need to update this field for immigrant students who are not in an LEP program using a tool OSPI will be providing (not yet available).

38. CEDARS Updates

39. CEDARS Updates • AVID • State Course Code for AVID is 23000 • AVID means Advanced Via Individual Determination • 23000 has been causing a CEDARS error. This problem has been resolved by OSPI

40. CEDARS Changes • Changes coming for Homeless Reporting (Starting in the Fall of 2011) • Report Homeless as follows: • Sharing housing with others due to economic hardship • Nighttime residence is public or private place not normally used for human sleeping accommodations • Living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations • Migratory children as defined in section 1309 of the Elementary and Secondary Education Act of 1965, as amended • Report Unaccompanied Youth – Yes or No

41. CEDARS Updates • Upcoming Data Extracts from CEDARS • Free and Reduced Lunch Counts • 2011 State Course Code Compliance • Student Records Exchange • End of Course Testing form Pre-id Process February 17th (today) • Immigrant Reporting (April 1st)

42. P223 Changes

43. P223 Changes • New Entity Exception Report for Percent Enrolled = 0 • Students with Percent Enrolled = 0 are currently listed on the Entity Warning Report for FTE. However, such students are not included in the grade level headcount and FTE on the Monthly Enrollment Report and thus are more appropriately listed on an exception report rather than on a warning report. • There are two versions of the new report: • FTE Computed from Schedules = No • FTE Computed from Schedules = Yes

44. P223 Changes Revision to the District Exceptions Report for FTE A “Flag” column has been added to identify Vocational and Skills Center classes.

45. P223 Changes Revisions to the Entity Warnings Report FTE Students with Percent Enrolled = 0 are no longer listed on the report. When FTE Computed from Schedules = Yes a “Flag” column has been added to identify Vocational and Skills Center classes.

46. Reminders

47. Resources • Northeast Regional Data Center Go to http://www.esd101.net/nerdc Click on Student Records Resources at the right side of the screen to access Student Records information • Training Materials • This presentation and the recording of it will be posted upon completion of the VTC. • Calendar

48. Feedback • VTC topics you’d like to see covered? • Training needs? • Email suggestions to stucoord@esd101.net

49. Thank You! Please e-mail a list of VTC attendees at your site to: stucoord@esd101.net