Phase 2: Performance Management Change Readiness Calls February 10 th & 11 th , 2009

1. Phase 2: Performance Management Change Readiness Calls February 10th & 11th, 2009 0

2. Agenda • Welcome • Follow up from previous calls • Agency Readiness Checklist & System Preparation Activities • Change Management and Communications • Timeline of Activities • Training Update • UPK Information • Production Cutover • Open Discussion 1 1

3. Follow up from Previous Calls ESS/MSS Access and Usage Reports Job redesign – New titles already on job description Email queries / Reports To Queries Performance Management Form Visual example sent Information to get managers familiar with the new competencies Change Readiness Survey 2 2

4. System Preparation Activities • Agency Readiness Checklist • Review & Discussion Due Dates for Preparation Activities • Computer Access Strategy – February 9, 2009 • Managers Accessing MSS - February 27, 2009 • Employees Accessing ESS - February 27, 2009 • Email Addresses for employees – February 27, 2009 • Continue to monitor “Reports To” – ongoing 3 3

5. Change Management and Communication Activities • Change Readiness Survey • System • Technology • Communications • Training • March messages • Overview on Competencies • Overview on new performance management system • Process Timeline for Performance Year

6. Phase 2 – ePerformance Timeline

7. Training Update • Human Resource Administrator System Training • March 16th thru April 6th • HR System Training makeup dates: April 27th thru April 30th • Madison Room 19th floor “Sloppy Floyd” West Tower • 8:00 a.m. to 5:00 p.m. (1 hour lunch) • HR Community Training • April 20th, 21st, 23rd, 28th • May 6th, 7th, 12th, 13th, 14th, 19th • Johnson Room 19th floor “Sloppy Floyd” West Tower • 8:30 a.m. to 5:00 p.m. (1 hour lunch) • For HR directors and/or the group responsible for training your managers

8. Training Update (cont’d) Manager Training (conducted by each agency) May – June Manager Webcast UPKS Employee Training Employee training available via webcast Employees need to be trained on the new process and system Employee involvement important http://www.spa.ga.gov/employees/ePerformResources.asp 7

9. User Productivity Kit (UPK • Three ways to access • Direct link • http://route88upk.state.ga.us/toc.html • Logon to PeopleSoft ESS/MSS • Go to the PeopleSoft w/o logging on

10. Scenario 2 Go to the Team Georgia website. Sign on to the team Georgia website

14. Scenario 3 Click on Getting Started

17. Production Cutover • SAO provides security access to ePerformance for your agency • Will be able to create documents • Troubleshoot problems before you go live • With you every step of the way • May - June

18. Upcoming Calls • February 24th and 25th • Agency Readiness Checklist Items • Training update • Communication and change management • January – June 2009 – Biweekly Meetings – 2nd and 4th Tuesday or Wednesday • Group 2: Tuesdays 11:00 a.m. • Group 3: Tuesdays 1:30 p.m. • Group 4: Wednesdays 9:30 a.m. • Group 1: Wednesdays 11:00 a.m. • Group 5: Wednesdays 1:30 p.m. 17

19. Questions, Comments, & Feedback • Question and Answer Session • Action Items • Next Steps Thank you for your participation! 18

20. Performance ManagementTalent Management Team • Rhonda Howard, Project Manager • rhonda.howard@spa.ga.gov; 404-463-7147 • Ronnie Witcher, Program Director • ronnie.witcher@spa.ga.gov; 404-657-2379 • Janet Hecht, Ph.D., HR Projects Coordinator • janet.hecht@spa.ga.gov; 404-463-3534 • Al Brown, PHR, HR Consultant • al.brown@spa.ga.gov; 404-657-2848 • Kimberly Walker, MHRM, HR Specialist • kimberly.walker@spa.ga.gov; 404-657-0365 • Tara Brown, HR Specialist • tara.brown@spa.ga.gov; 404-657-0358 19 19

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