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From Agenda to Zany

From Agenda to Zany. Fast Effective Business Meetings. A Agenda. Advance detailed background information reports. B Bylaws. Current? Minimum Standards Duties of Officers Required Meetings. C Consent Agenda. Allows routine to be handled quickly

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From Agenda to Zany

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  1. From Agenda to Zany Fast Effective Business Meetings

  2. A Agenda • Advance • detailed • background information • reports

  3. B Bylaws • Current? • Minimum Standards • Duties of Officers • Required Meetings

  4. C Consent Agenda • Allows routine to be handled quickly • To be effective should be sent in advance • doesn’t permit discussion

  5. D Duty of Care, Duty of Loyalty • Loyalty means the board owns the decisions it makes • the officers must act in interest of the organization • they are expected to avoid and declare conflicts of interest

  6. E Everyone Participates • Don’t let people not have their say • Seek out other opinions • votes all count the same

  7. F Financials • The board, not just the Treasurer is responsible • learn to read your financial reports • publish as required

  8. G Generations • How does your board reflect your membership? • Realize that time commitment /expectations may be different

  9. H Homework • DO IT.. • When you come on the board • before each meeting • Join e-lists with other group officers • Talk to your RVC

  10. I Interesting • Introduce new topics • Feel a sense of accomplishment

  11. J Jokes & Fun • Board meetings shouldn’t be BORED meetings • Get to know your fellow board members early on • have fun but remember why you are there

  12. K Kitchen • FOOD helps all meetings go smoothly • It is hard to argue with a mouth full of M & Ms

  13. L Location • Try to have meeting in a location that is convenient to all • Make sure facility is conducive to meeting

  14. M Minutes and motions • Minutes are formal legal documents of actions taken • Other information is optional • Motions clarify issue under consideration • I move that….. • Second allows for discussion

  15. N Neutral • The Ombudsman can help keep local group problems to a minimum • The chair should refrain from taking a side on an issue

  16. O Officer Reports • Submit in advance • Put in writing • Summarize action to be taken by the board • Board accepts not approves reports

  17. P Planning • Board should strive for an annual planning meeting • Come together to determine goals • Make assignments

  18. Q Quorum • Take roll • note who attends in the minutes

  19. R Roberts Rules of Order • Guidelines for effective meetings • can be very helpful • Can be overused and make things more complicated • Give members a cheat sheet for mtgs.

  20. S Schedule • Once you schedule board meetings avoid changing the dates • set regular date/time • put in the newsletter

  21. T Time • Start on time • avoid going over time • if it happens regularly you may need a change in format • Limit discussion if necessary

  22. U Unanimous • Doesn’t have to be the goal • Offers the chance to get others to help own the decision

  23. V Votes • Elections need to happen via mail ballot. • Recording in minutes • LocSec/President voting

  24. W Working Board • Understanding that the board role vs the committee role • Try to have separate meetings if possible

  25. X extensive discussion • Have a special forum for contentious issues • limit time for each person before debate starts • don’t allow person attacks

  26. Y Yield to others • Mensans have Opinions • alternate sides • come to compromise • majority rules

  27. Z Zany • Themes • Toys • prizes & games

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