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Cal EMA Business Plan Program

Cal EMA Business Plan Program. WELCOME!. Introduction. Instructors Agenda Handouts. - Part 1 - Overview. Selected Definitions Intent of Program Coordination with Other Agencies Statute & Regulations Summary of Related Laws. Unified Program. Hazardous Materials Business Plan

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Cal EMA Business Plan Program

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  1. Cal EMA Business Plan Program WELCOME!

  2. Introduction • Instructors • Agenda • Handouts

  3. - Part 1 -Overview • Selected Definitions • Intent of Program • Coordination with Other Agencies • Statute & Regulations • Summary of Related Laws

  4. Unified Program • Hazardous Materials Business Plan • California Accidental Release Prevention Program • Underground Storage Tank Program • Aboveground Storage Tank Program • Waste Generator Program • Specific Sections of the California Fire Code • Administrative Requirements

  5. Selected Definitions(HSC, 25501) • Administering Agency • Business • Handle • Hazardous Material

  6. Intent of Program Provides Basic Information: • Emergency Response • Emergency Planning • Community Right-To-Know Authors Intent: “Public safety and especially the safety of firefighters who must deal with toxic related fires.”

  7. Coordination with Other Agencies • Local Fire Chief(s) • Emergency Response/Planning Agencies • Agricultural Commissioners • City Attorney / County District Attorney • Other Unified Program Agencies in the county • Local Emergency Planning Committees • (LEPC) • State Emergency Response Commission (SERC)

  8. Statute & Regulations Health and Safety Code (HSC) • Business Plan - Chapter 6.95, Article 1, Sections 25500 – 25520 • Unified Program - Chapter 6.11, Section 25404 – 25404.8 California Code of Regulations (CCR) • Title 19, Chapter 4, Article 4 • Title 27 - Unified Program

  9. RELATED LAWS(Federal) Title III of the Superfund Amendments and Reauthorization Act (SARA) of 1986 • AKA – Emergency Planning and Community Right-To-Know Act (EPCRA) • Section 311(MSDS) and 312(Tier I/II) • United States Code, Section 11004 et. al. • 40 Code of Federal Regulations (CFR), Part 370

  10. Related Laws(California Fire Code) • California Fire Code, Title 24, Part 9 California Code of Regulations, Chapter 27 • Section 2701.5.1 Hazardous Materials Management Plans (HMMP) • Section 2701.5.2 Hazardous Materials Inventory Statement (HMIS)

  11. - Part 2 -Basic Provisions • Businesses Subject to the Program • Inventory Reporting • Emergency Response Plans & Procedures • Training Provisions • Exemptions • Submittal Options

  12. Businesses Subject to the Program (Title 19, 2729.1) Facilities who handle: • Hazmat in quantities equal to or greater than 55 gallons, 500 pounds, or 200 cubic feet of gas. • Radioactive materials in quantities for which an emergency plan is required to be adopted pursuant to Parts 30, 40, or 70 of Chapter 10 of the Code of Federal Regulations.

  13. Businesses Subject to the Program(Cont) SARA threshold quantities: • Hazardous chemicals in quantities equal to or greater than 10,000 pounds OR • Extremely Hazardous Substances (EHS) in amounts equal to or greater than 500 pounds OR the threshold planning quantity, whichever is lower. (40 CFR Part 355, Append. A – Also see List of Lists)

  14. What is a Business Plan?(Title 19, 2729 & 2729.2) Business Plan Elements: • Owner Operator Page • Chemical inventory • Site map (option of the AA) • Emergency Response Plans and Procedures • Training Program

  15. Inventory Reporting(Title 19, 2729.2 – 2729.5) • Intent • Forms • Confidential Information • Trade Secrets • Specific Chemical Location • Alternate Forms

  16. Forms • Business Activities (UPCF) • Business Owner/Operator Identification (UPCF) • Hazardous Materials Inventory – Chemical Description (UPCF) • California Annotated Map (Cal EMA 732)

  17. Inventory Reporting • HMIS • Inventory Report (HSC, 25509.2) • Addendum (California Fire Code - Hazard Class) (HSC, 25509.2) • SARA - MSDS and TIER I / II • Content (40 CFR 370.40 and 370.41, HSC, 25509(d))

  18. Emergency Response Plansand Procedures(Title 19, 2731) • Intent • Required Elements

  19. Required ElementsEmergency Response Plans and Procedures • Immediate Notification • Local Emergency Response Personnel (911) • Administering Agency (AA) • State Cal EMA - (916) 845-8911 (800) 852-7550 (if in California) • Facility Response Personnel (if any) • Identification of Local Emergency Medical Assistance

  20. Required Elements (Cont) • Mitigation, Prevention, or Abatement Procedures • Procedures for Notification & Evacuation of Facility Personnel • Identification of Earthquake Vulnerable Areas, Mechanisms, and/or Systems

  21. Training Provisions (Title 19, 2732) • Intent • Required Elements

  22. Required ElementsTraining Provisions • Methods for Safe Handling of Hazardous Materials • Procedures for Coordination with Emergency Response Organizations • Use of Emergency Response Equipment & Supplies • Emergency Response Plans & Procedures • Provisions for Ensuring that Appropriate Personnel Receive Initial & Refresher Training

  23. Program Exemptions (HSC, 25503.5 (b),(c),(e)) • Oxygen, Nitrogen, Nitrous Oxide • Lubricating Oil • Consumer Products • Specific Hazardous Substance

  24. EXEMPTIONS (HSC, 25503.5 (b),(c),(e)) • Specific Handler • Specific Hazardous Substance by Specific Handler • Farms • Unstaffed Remote Facilities • Transportation Vessels (HSC, 25501.2)

  25. Submittal Options • Inventory Report • Annual Submission (T19, 2729.4) • Certification (T19, 2729.5) • 30 days of change (T19, 2729.4) • Emergency Response Plan/Training Provisions • Review (HSC, 25505) • Update • CERS

  26. Submittal Options • Alternative Submission (HSC, 25505(e)) • Chemical Inventory • List of Emergency Contacts • Site Plan (map) • Certification of Compliance • Written Concurrence of Fire Chief (required) • Business Plan Maintained Where Inventory Stored

  27. Submittal - EPCRA • To Whom? (USC, Title 42, 11022 (a), HSC, 25506 (b)) • CUPA and local Fire Agency (state) • Vs. • Local Fire Agency, LEPC and SERC (Fed) • Time Frame? • Annual Update, On or Before March 1

  28. - Part 3 -AA RESPONSIBILITES • Records Management • Inspections • Enforcement

  29. Records Management • Submittal & Review (HSC, 25505 & T19, 2729.4) • Forwarding Information to Other Agencies (HSC, 25509.2 & 25506(c)) • Information Availability – 24 hrs/7 days (HSC, 25503.5(d))

  30. Records Management • Filing System (HSC, 25506) • Retention • Public Inspection (HSC, 25506) • Trade Secret (HSC, 25511) • Specific Chemical Locations • Maps • Alternative Submission Requirements (AB 2488) (HSC, 25505(e)(3))

  31. Inspections • General Inspection Requirements • Inspection Plan • Inspector – Requirements • Compliance Inspections

  32. General InspectionRequirements • Intent • Inspection Frequency (HSC, 25508) • Inspection Documentation • Coordination • County Agricultural Commissioner (HSC, 25580(b)) • Other Agencies (Fire, PA, Public Works)

  33. Inspection Plan • Unified Program – (T27, 15200) • Inspection & Enforcement Plan • Identify the # of Regulated Businesses • Identify the Inspection Frequency • Provisions for Multi-Media Inspections • Provisions for Inspector Training • Coordination between CUPAs & PAs • Reviewed Annually & Updated as Necessary

  34. InspectorMinimum Requirements • Article 1 – Implied • Knowledge of: • Program Requirements • Applicable Laws • Hazardous Materials Use & Storage • Conditions that may lead to a Release

  35. InspectorMinimum Requirements (Cont) Unified Program (T27, 15260) • CUPA Application Process • Education • Experience • Ongoing Training • Inspection & Enforcement Plan Must Contain Provisions for Inspector Training.

  36. Compliance Inspections • Example Methods: • Are all Hazardous Materials over the Threshold Quantity Reported? • Are the minimum/maximum average daily amounts accurately reported? • Are Extremely Hazardous Substances being reported? • Is the emergency plan and procedures scaled appropriate for the business?

  37. Compliance Inspections (Cont) • Example Methods: • Are the Emergency Plan & Procedures Current? • Is the Training Program Scaled Appropriate for the Business? • Have the Handler’s Employees Trained? • Are the Training Records Being Maintained?

  38. Enforcement • Intent • Enforcement Plan • Reasons for Enforcement • Types of Enforcement

  39. Enforcement Plan • Article 1 - None Required • Unified Program – (T27, 15200) • Inspection & Enforcement Plan • Enforcement Notification Procedures • Uniform & Coordinated Application of Enforcement Standards • Consistency in Penalties & Enforcement Actions. • Graduated Series of Enforcement Actions which May be Taken • Coordination Among other Local CUPAs/PAs • Reviewed Annually & Updated as Necessary

  40. Reasons for Enforcement • Failure of a Business to Establish & Implement All or Part of a Business Plan • Failure to Train Employees • Failure to Annual Submit Inventory or Certification • Failure to Submit Corrections to AA Within 30 Days of Request

  41. Reasons for Enforcement (Cont) • Failure to Update Business Plan Within 30 Days of the Following: • 100% or More Increase in Previously Disclosed Material • Handling of Previously Undisclosed Hazardous Materials Meeting Inventory Requirements • Change of Business Address • Change of Business Ownership • Change of Business Name • A Substantial Change in Operations

  42. Types of Enforcement • Misdemeanor (HSC, 25514.3 & 25515.1) • Injunctions/Restraining Orders/Other Orders (HSC, 25516 & 25516.2) • Civil (HSC, 25514 & 25514.5) • Admin Enforcement Orders (HSC, 25404.1.1 and 25404.1.2) • Criminal (HSC, 25515)

  43. Misdemeanors(HSC, 25514.3 and 25515.1) • A Person Knowingly Violates Specific Business Plan Requirements. • A Person Interferes with Enforcement of this Chapter.

  44. Injunctions/Restraining Orders/ Other Orders (HSC, 25516 & 25516.2) • Can Be Sought If: • AA has knowledge of Violation • During Civil Action Against a Business • Only a City Attorney, District Attorney, or Attorney General can Apply

  45. Civil Enforcement(HSC, 25514 - 25517) • City Attorney, District Attorney, or Attorney General • Penalties: • $2000/day of Violation • $5000/day of Violation After Reasonable Notice • Clean-up/Response Costs • Distribution of Penalties • Reward for Informants – 10% up to $5000

  46. Admin Enforcement Orders(HSC, 25514.5 25404.1.1 and 25404.1.2) • AB 2481 effective January 1, 2003 • Deleted Business Plan Administrative Enforcement (HSC 25514.6) • UPAAG Enforcement Workgroup developed guidance – based on HW process • Established Notice To Comply for Minor Violations http://www.calepa.ca.gov/CUPA/Publications/#EnforcementOrder

  47. Criminal Enforcement(HSC, 25515) • Release Reporting – A Person or Business • Penalties: • Imprisonment • Up to $25,000/Day of Violation • $50,000/Day of Violation After the First Conviction • Clean-Up/Response Costs • Distribution of Penalties

  48. Closing Statements • Questions? • Where to go for Help • OES Hazardous Materials Unit (916) 845-8741 • www.calema.ca.gov (select “Hazardous Materials”) That is all Folks!

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