Tips From The Road

1. Tips From The Road Melissa Zolla, Senior Leadership Consultant Liz D’Orsa, Fraternity Development Coordinator & Past Leadership Consultant

2. Goal of Session • Prepare you for upcoming visits • Maximize your time with your Consultant • Improve the overall experience of having a Leadership Consultant

3. Before Your Visit • Receive an email from the LC Coordinator • Be in contact with your Consultant • Create her schedule

4. Resources! • Theta Phi Alpha website • Leadership Consultant tab on yellow toolbar • Brief profiles of each consultant • LC Preparation Guides

5. Resources! • LC Planning guide • Gives you step-by-step instructions on what to expect for your visit • We will cover the majority of the information in here

6. You just picked up your LC... • Welcome us! We are really excited for the visit! • Provide us with our schedule, information on where we are staying, and other documents we need. • A chapter roster, chapter bylaws, Standards Board and Academic Excellence programs, and a campus map.

7. Scheduling • Free time is appreciated! • It’s okay to leave us by ourselves • Travel days, if possible, no meetings or presentations • Be mindful of everything that is on the schedule • Look at it and say “Would I be tired at the end of the day?”

8. Scheduling • We’ve made these same mistakes when we were in the chapter • Do not be offended if we ask to change around the schedule

9. Activities • What makes your town/school unique? • Sporting events are a good time • Sisterhood events where we get to interact with others who we haven’t met yet • Think recruitment bumping

10. Activities • Try not to overload us with activities every night • Benefits us as well as the chapter • Movie nights are always good • Please don’t be insulted if we don’t attend every activity on the schedule.

11. Meals • Hard on the road to get a good meal • Do NOT have to eat out for every meal • We all have inside jokes but try to refrain because we will have no idea what’s going on

12. Meals • Include us in your conversations • This is the time we get to spend w/ the majority of the chapter in a laid back setting • Try and have different sisters at each meal so we can get to know the entire chapter

13. Lodging • Your chapter does not need to spend money on a hotel but please make sure we have a private room. • Please provide: • Towels, clean pillows, sheets, and blankets. • Clean desk • Laundry facilities and detergent • Bottled water and snacks

14. Meetings • 10-15 minute breaks between meetings is very appreciated • When meeting with anyone that has a program it should be sent to us before we get there • Standards Board, New Member Education, Academic Excellence • Some meetings might run long, others might be short; prepare to be flexible • Generally 1 hour for executive board and ½ hour for chairpersons

15. Meetings • Do NOT have to meet with every chairperson unless we discuss it beforehand • Reason why the visits are more focused • Space should be private, not a lounge or coffee shop • Try not to do meetings over meals; unable to take notes and eat!

16. Meetings • Come prepared to meetings • Notebook/pen/binder/laptop • Don’t care if you actually use it, show us you’re making the effort.

17. Let’s see what you’ve learned... • Work with two or three people around you to create a schedule for your Leadership Consultant • One day’s worth of meetings and activities • Meetings with the Treasurer, Fundraising chair, Sisterhood chair and Vice President

18. Example... Day 2, Wednesday September 5, 2013 9:00 AM: Breakfast with sisters in Dining Hall, escorted by Erin C. (555) 555-0000. There are snacks and juice in your room if you want to skip breakfast. Please let Erin know. 10:30-11:30 AM: Meeting with Tracey Treasurer in Meeting Room on Campus UC234 12:00 PM: Lunch with sisters at Sub Shop and quick campus tour. Escorted by Mindy R 555-555-0000 1:00-1:30 PM: Meeting with Felica Fundraising in Meeting Room 555-555-0000 1:45-2:45 PM: Meeting with Vicky Vice President 555)555-0000 3:00-3:30: Meeting with Sandy Sisterhood in Meeting Room 555-555-0000 3:30-5:30 Personal time to drop off belongings in room and change. Escorted by Sandy. 555-555-0000 6:30-7:30 PM: Dinner with sisters, home cooked meal at Taylor G.”s. Linda P. will escort you home after. 555-555-0000 8:00 PM-Rest of the Night: Movie night with sisters at Taylor G.’s apartment (optional) Linda P. will escort you home after.

19. Presentations • Specialized workshops to fit your chapter’s needs • We put time and effort to come with the best one for your chapter, give us the courtesy of being involved • We will call you 2 weeks before to discuss the area you might need most help with

20. Presentations • Be honest with us! • Not trying to get you in trouble, trying to help you out as much as possible • If things have changed since the request was made, let us know • What will benefit your chapter the most

21. Wrap up Fall visit information were in chapter registration packets that President’s received Types of visits available: • Recruitment • Standards Board • Sisterhood • Philanthropy • New Member Education • Alumnae Relations • Chapter Operations • Academic Excellence • Communication • Responsibility/Accountability • Risk Management • Financial • Ritual