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The Integrated Research Application System (IRAS) www.myresearchproject.org.uk

The Integrated Research Application System (IRAS) www.myresearchproject.org.uk. The Vision. A single on-line facility with common data being entered only once and information being exported to all relevant bodies for permissions and approvals. The Challenge.

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The Integrated Research Application System (IRAS) www.myresearchproject.org.uk

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  1. The Integrated Research Application System (IRAS) www.myresearchproject.org.uk www.myresearchproject.org.uk

  2. The Vision A single on-line facility with common data being entered only once and information being exported to all relevant bodies for permissions and approvals www.myresearchproject.org.uk

  3. The Challenge To minimise the common dataset to the basic denominator, to bring all partner organisations into the scheme, and to develop an intuitive system that is easy for all researchers to use www.myresearchproject.org.uk

  4. Who is involved? NIGB www.myresearchproject.org.uk 4

  5. Development & Consultation • Launched January 2008 • Consultation-in-use to July 2008 • Continuous programme of upgrades and revisions: • New partners • Responding to feedback • Keeping pace with developments in R&D across the UK www.myresearchproject.org.uk 5

  6. Which applications are included? • Administration of Radioactive Substances Advisory Committee (ARSAC) • Gene Therapy Advisory Committee (GTAC) • Medicines and Healthcare products Regulatory Agency (MHRA) – Medicines and Devices • Ministry of Justice – England and Wales • NHS / HSC research offices • NRES / NHS / HSC Research Ethics Committees • Patient Information Advisory Group (PIAG) – England and Wales www.myresearchproject.org.uk www.myresearchproject.org.uk 6

  7. Developments so far • May 08 – import/ export part of EudraCT • Nov 08 – entry point for NIHR CSP • Dec 08 – electronic authorisations and improvements in response to consultation phase • March 09 – full EudraCT dataset • April 09 – support completion of transfer of Site-Specific Assessment to NHS R&D www.myresearchproject.org.uk

  8. Using IRAS • Setting up a user account • Create a project • Enter information about a project • Navigating the system and key functionality www.myresearchproject.org.uk 8

  9. How to set up an account • First enter web address to your browser: www.myresearchproject.org.uk • If you already have existing NRES (COREC) account you can use your current log-in and password. • If you do not have an existing NRES account you can easily create a new account by following instructions on help page www.myresearchproject.org.uk 9

  10. www.myresearchproject.org.uk 10

  11. Creating a new project www.myresearchproject.org.uk www.myresearchproject.org.uk 11

  12. IRAS – project filter • Short list of questions about the project • Dynamic – subsequent filter questions may alter depending on responses • Generates project dataset questions and application forms required for study type • Answer all the questions carefully and refer to question specific guidance as necessary www.myresearchproject.org.uk 12

  13. www.myresearchproject.org.uk 13

  14. How does IRAS work? • It consists of a single integrated dataset • This is the set of questions and answers for all the questionsin all the application forms • The set of questions that need to be answered by a researcher will depend on the type of study and the types of applications required • The application forms for each reviewing body are generated from the single dataset • The single dataset and application forms cross-populate • i.e. information about the project in response to a question is entered only once www.myresearchproject.org.uk 14

  15. www.myresearchproject.org.uk 15

  16. IRAS Functionality • Filter, integrated project dataset and application forms on the left • Select each form to show tabs relevant to that form on the right hand side of page: • Navigation tab – questions to complete • Other tabs – functions available for that form • Move around system using: • Underlined links (e.g. dataset, forms or question / sections) • Tabs • Buttons (e.g. print, save, navigation) www.myresearchproject.org.uk www.myresearchproject.org.uk 16

  17. www.myresearchproject.org.uk 17

  18. www.myresearchproject.org.uk 18

  19. Printing and submitting application forms • Each review body has different submission requirements • Select the appropriate form on the navigation page and then select the submission tab for specific guidance • To print hard copy for submitting follow instructions on submission tab and create submission code • Please enable pop-ups on your computer! www.myresearchproject.org.uk www.myresearchproject.org.uk 19

  20. “Locking” forms and submission codes • Application forms in IRAS cannot be locked • Instead of a “lock code” IRAS allocates a “submission code” once the applicant proceeds to final submission • This code will appear on the foot of the application form on print-out • An audit trail is created of the dataset at the time at which a submission code is generated. • It is the responsibility of applicants to keep their IRAS project dataset up to date • When applicants make changes to the dataset following a submission, they will be prompted to consider whether other review bodies need to be notified of the change www.myresearchproject.org.uk www.myresearchproject.org.uk 20

  21. IRAS features • Contacts – keep details of collaborators • Standard CV • Electronic authorisation www.myresearchproject.org.uk www.myresearchproject.org.uk 21

  22. Contacts • Enables you share contact details across all your projects • Access from menu bar • Or whenever you see the icon • Build up an address book: • Yourself • You collaborators www.myresearchproject.org.uk 22

  23. www.myresearchproject.org.uk 23

  24. www.myresearchproject.org.uk 24

  25. Electronic authorisations • New functionality from December 2008 to allow electronic authorisation in IRAS as alternative to ink signature • Authorisation operates by secure email transfer, with audit trail confirming what has been authorised, when and by whom • Can be used for e.g. R&D/SSI Forms, sponsor declaration, academic supervisor, radiation experts • Some ink signatures still required, in particular CI declaration on REC application for CTIMPs www.myresearchproject.org.uk 25

  26. Help and support • Throughout system green “i” button leads to Question Specific Guidance • Contacts • Review bodies • Technical support • Help section: • QSG for each section • Standard blank forms to print off www.myresearchproject.org.uk www.myresearchproject.org.uk 26

  27. www.myresearchproject.org.uk 27

  28. Next stage – April 2009 • Include applications to the new Social Care Research Ethics Committee • Provide further support to streamlined R&D systems across the UK and cross-border studies • Provide mechanism for ongoing management of applications made in previous systems • Add new online training module for IRAS www.myresearchproject.org.uk

  29. Technical queries on IRAS to: helpdesk@infonetica.net Feedback on IRAS to:iras@nres.npsa.nhs.uk www.myresearchproject.org.uk www.myresearchproject.org.uk 29

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