The Indiana Homeless Prevention & Rapid Re-housing program

1. The IndianaHomeless Prevention &Rapid Re-housingprogram HPRP Webinar September 11, 2009

2. IN - HPRP Individuals and Families at eminent risk of homelessness Individuals and Families living on street, shelter/ transitional or places not fit for human habitation

3. IN - HPRP HPRP Reporting: • Monthly grant reporting via the DMS • Quarterly Performance Reports • Annual Performance Reports HPRP Monitoring: • IHCDA fiscal management monitoring • IHCDA program monitoring • A 133 Audit • HUD/OMB Monitoring

4. IN - HPRP Initial and Quarterly Performance Reports • The Initial Performance Report covers the period from the grant execution date to September 30, 2009. • Due to IHCDA by October 2nd. • Contains one time supplemental information, as well as the QPR.

5. IN - HPRP Initial & QPR Performance Report Data Elements: • Grantee Information • Subgrantee Information • Subgrantee HPRP Program Information • Number of persons and Households served • Housing Outcomes • Financial Information

6. IN - HPRP IPR Additional Elements: • Grant Allocation (including sub grantee allocations) • Projected Program Outputs • Homelessness Prevention Targeting • Data Collection

7. IN - HPRP QPR Requirements: • Unduplicated count of persons and households served via an HMIS. • Persons served is divided into Prevention vs. Rapid Rehousing. • Services are reported by person by category, e.g. 10 persons received moving assistance. • Housing status at intake and discharge. • Due to HUD 10 days after the end of a quarter. To IHCDA within 3 days.

8. IN - HPRP QPR: • Housing Outcomes – total number of persons exiting HPRP by housing outcome. • Housing outcome types – permanent, temporary, institutional and other. • Total # of persons leaving – includes deceased, don’t know and missing.

9. IN - HPRP Training: • Training is September 22, 23 and 24, 2009 at the Indiana Community Action Association, 1845 W. 18th Street, Indianapolis, IN 46202. See the web site for directions: www.incap.org. • A letter allowing attendees to receive the State rate for accommodations is available. • Lodging is available nearby at University Place, 850 W. Michigan (317 269-9000) and Candlewood Suites, 1152 N. White River Parkway – West (317 536-7700.)

10. IN - HPRP Training Schedule: Tuesday, September 22 8:30 – 9:00 Registration and Coffee 9:00 – 9:15 Introductions 9:15 – 12:15 Transforming Homeless Services 12:15 – 1:15 Lunch 1:15 – 4:30 HPRP Program Components

11. IN - HPRP Training Schedule: Wednesday, September 23 8:30 – 9:00 - Coffee 9:00 – 12:15 - Introduction to Housing based Case Management 12:15 – 1:15 – Lunch 1:15 – 2:30 - Assessment & Care Planning 2:45 – 4:30 - Reporting

12. IN - HPRP Training Schedule: Thursday, September 24: Clinical Track 8:30 – 9:00 - Coffee 9:00 – 10:30 - Building Intensive Case Management 10:45 – 12:15 - Using the HMIS 12:15 – 1:15 - Lunch 1:15 – 3:30 – Monitoring and Reassessment 3:30 – 4:30 – Wrap up and Questions

13. IN - HPRP Training Schedule: Thursday, September 24: Finance track 8:30 – 9:00 - Coffee 9:00 – 10:30 - Reporting through DMS 10:45 – 12:15 - Using the HMIS for client level financial data 12:15 – 1:15 - Lunch 1:15 – 3:30 – Monitoring of HPRP Sub grantees 3:30 – 4:30 – Wrap up and Questions

14. IN - HPRP Training Registration: • Five attendees per sub grantee. Select Case managers who can be trainers. • Complete form sent electronically and return to Lynn Morrow at IHCDA (lymorrow@ihcda.IN.gov) • Different personnel may attend the Thursday financial track – in addition to your case managers.

15. IN - HPRP HMIS: • The HPRP license is distinct from the HUD McKinney-Vento and/or the Family Development Network HMIS. Users of other HMIS program types will have to log off of one and log on to the other. • Specific HPRP HMIS training will occur during the 3 day September training but will also be available via on line webinars. • HMIS HPRP agreements will be sent out early next week. Please begin to discuss needed user licenses.

16. IN -HPRP Clarifications: • The total length of time any HPRP assistance may be rendered to a participant is 18 months. This applies to all Housing Relocation and Stabilization Services as well as to direct Financial Assistance. • Each Sub grantee is required to maintain documentation of essential eligibility criteria, e.g. income verification, habitability inspections, etc. A standard file format will be defined to facilitate auditing.

17. IN - HPRH Clarifications: • The IHOP will be available in October, 2009 . Separate training will be provided. • A HPRP participant maintains their homeless status while in the program and can be qualified for other long term programs while receiving HPRP assistance. • Prevention in the HPRP is based on the immediacy of the risk of homelessness. This is HUD’s “but for” test. Therefore, being on a Section 8 waiting list is not an automatic qualification for HPRP.

18. IN - HPRP Questions or Comments

19. IN - HPRP 19 Days To go!

20. IN - HPRP