Managing Long Documents

Managing Long Documents Rebecca McCready & Sue VecseySchool of Medical Sciences Education DevelopmentLinda Errington, Moira Bent, Julia RobinsonUniversityLibraries

Learning outcomes • Realise the importance of using key tools in Word and EndNote. • Understand the problems that arise when managing long documents. • Apply techniques to tackle these issues. • Improve ability to problem-solve.

Session outline • Your concerns and questions. • Key skills you should already have. • Mending a broken document. • Strategies for combining chapters. • Other information on thesis-writing.

Issues and concerns • What issues and concerns do you have over managing your thesis? • What skills would you like to learn in this session?

Familiar Key Skills Things you should be familiar with and use regularly

Managing Text • Have your own style set • Use styles • Manage the Quick Style Gallery • Modify styles rather than apply attributes • Use fewer styles • Keep it simple and consistent

Managing Layout • Use of paragraph attributes in styles: • Paragraph spacing before/after • Don’t add space between paragraphs of the same style • Keep with Next • Widow/Orphan control • Page layout: • Section breaks (continuous and next page) • Header and Footer • Page margins

Managing Objects • Images • In Line with Text • Edited using IrfanView • Quality and dimension management • Tables • Styles and inbuilt styles • Table positioning: text wrap to none • Resize table cells • Equations • Inserting and referencing techniques • Symbols and superscript

Referencing Objects • Use captions always • Insert carefully • Use cross-references • Lists of Figures and Tables • Table of Contents • Update references

EndNote • Use one EndNote library for your final thesis • use Groups to organise your references • Use Cite While You Write functionality to work with EndNote and Word together • insert in-text citations and full references • format your bibliography in your chosen style • Use Edit & Manage Citations to: • remove citations • change formatting (e.g. exclude author) • insert page numbers (suffix)

In today’s session • 10 things in 20 minutes • Fix a broken document • Manage chapters: 2 techniques • Summary and conclusion

Check your skill set fms-itskills.ncl.ac.uk/pgres/mldWork through 10 things: 20 minutes

Managing Long Documents