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Disbursements and Travel Services RTAs/Travel Authorizations

Disbursements and Travel Services RTAs/Travel Authorizations. FAR Meeting – May 6, 2014. RTA’s in Define. Outstanding travel encumbrances in Define were disencumbered at the end of 4/30/14

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Disbursements and Travel Services RTAs/Travel Authorizations

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  1. Disbursements and Travel ServicesRTAs/Travel Authorizations FAR Meeting – May 6, 2014

  2. RTA’s in Define • Outstanding travel encumbrances in Define were disencumbered at the end of 4/30/14 • Outstanding RTA’s with remaining encumbrances will be re-entered into PS for travel beginning May 1stand going forward • RTAs cannot be created in PS for past travel dates

  3. RTAs for Past Travel • RTAs authorized in Define will be reimbursed through the T&E module but not tied to a TA # in PS (will be handled as an expense report) • In PS, notate in COMMENTS section the RTA# or TV# from Define • A completed TAF (Travel Authorization Form) is required to reimburse unauthorized travel

  4. NewTravel Authorization Form(TAF) • Required to approve travel during interim process (May 1st- May 12th) • Required for any unauthorized travel • Required to correct any travel authorizations approved in PS

  5. Travel Agencies and Travel Authorization Requirement • Full Service: • Provide CTP or ATI with a verbal certification that a TAF has been approved prior to procuring airfare for period May 1st- May 12th • CONCUR: • Key in to RTA or TA field “Approved TAF” to procure airfare from May 1st- May 12th

  6. Processing Travel Advances and Reimbursements Training (PS 204.01) May 8th 8:30 -12:00 MB 0.328 May 9th 8:30 -12:00 MB 0.328 May 15th 8:30 -12:00 MB 0.328 May 16th 8:30 – 12:00 UH2 1.114 May 22nd 8:30 – 12:00 FS 3.412 DT May 29th 8:30 – 12:00 MB 0.328

  7. Resources: • Request for Travel Authorization Guideline • Travel Advance Guideline http://utsa.edu/financialaffairs/opguidelines/2.9.2.html • Travel Card Guideline http://utsa.edu/financialaffairs/opguidelines/0111.html • Travel Reimbursement Guideline http://www.utsa.edu/financialaffairs/opguidelines/0109.html

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