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Bibliographic standards in South Africa

This article discusses the importance of bibliographic standards in South Africa, focusing on format standards, data content standards, item identifiers, internet cataloguing standards, and authority control. It explores the adoption and implementation of these standards by various institutions and consortia in South Africa.

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Bibliographic standards in South Africa

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  1. Bibliographic standards in South Africa

  2. “Bibliographic standards are standards aimed at consistency and uniformity of practice in the creation of bibliographic records.” Coetzee, Helena. 2004. Do we still need bibliographic standards in computer systems?

  3. Types of bibliographic standards • Format standards – essential for the exchange • of records • MARC21 • Data content standards – to ensure consistency • of practice in the creation of bibliographic • records • AACR2R, LCSH, DDC, ISBDs • Item identifiers – to identify items by using • unique numbers • ISBN, ISSN • Internet cataloguing standards – aimed at • creating order on the Internet • Dublin Core

  4. Format standards – MARC 21 • 1997 SAMARC > USMARC • Official MARC office (MARC@NLSA)

  5. Data content standards • AACR2R • SA cataloguing community / Sabinet Online: adhere to LC rule interpretations • Aligned with cataloguing community contributing to WorldCat

  6. LCSH • Academic and tertiary institutions • MESH • Wits Medical School • Medical Research Council of South Africa • Medunsa campus of the University of Limpopo Data content standards

  7. Data content standards • SEARS • School libraries • Public libraries • Special Libraries • Library schools • Scaling down cataloguing courses?

  8. Data content standards • Dewey Decimal Classification • DDC22 : Academic & tertiary institutions, Government departments, Provincial & local government, Special libraries • Abridged ed. 14 : Schools • WebDewey : Universities, Provincial & local government, Special libraries

  9. Data content standards LC Classification ex University of Port Elizabeth (Nelson Mandela Metropolitan University) University of the Witwatersrand U.S. Embassy in Pretoria

  10. Item identifiers • ISBN13

  11. Internet cataloguing standards • Dublin core for the description of simple textual or image resources (objects, photographs or slides)

  12. Internet cataloguing standards • TEI (Text Encoding Initiative) for text markup • EAD (Encoded Archival Description) for description of archival materials

  13. Authority control – pre-2000 • Authority records created for South African National Bibliography not available to South African libraries • SAMARC: No development of a MARC authority format • Disparity between libraries

  14. Authority control – after 2000 • Sabinet Online started using Innopac library system • Authority records downloaded from OCLC • All records created on OCLC • GAELIC and CALICO consortia opted to become • NACO participants • 17 NACO libraries in South Africa

  15. SACO participation

  16. South African Academic Library Consortia • GAELIC (1996) • Gauteng & Environs Library Consortium • CALICO (1992) • Cape Library Cooperative • FRELICO (1996/7) • Free State Library & Information Consortium • eSAL (1997) • Eastern Seaboard Association of Libraries • SEALS (1998) • South Eastern Alliance of Library Systems • COSALC • Coalition of South African Library Consortia

  17. Founded in 1996

  18. Information Resources Team • GCATS (GAELICCataloguing and Technical Services Workgroup) • Operational Focus • Promoted bibliographic control and adherence to international cataloguing standards within GAELIC…

  19. GCATS • Main products/services- Authority records- Shared bibliographic records- Training • Functions • - Promote adherence to international cataloguing standards- Provide training and guidance in the application of international cataloguing standards

  20. GCATS • Established core records • Posted examples of bibliographic records on GCATS • web site • Compiled authority control manual and policy guidelines • Initiated & coordinated NACO/SACO cooperation • Provided training • Established peer reviewing process

  21. ESAL (Eastern Seaboard • Alliance Libraries) • Currently on URICA Library system – SAMARC • Migrating to Unicorn (SirsiDynix) – MARC21 • DIT (Durban Institute of Technology) – DDC22 • Other libraries – earlier editions of DDC

  22. Mergers, transformation, name changes • “In November 2003, the Cabinet approved proposals for the restructuring of the institutional landscape through mergers and incorporations.” – Press release • University of South Africa, Technikon SA, VUDEC > • University of South Africa • VUDEC books classified according to Zastrau schedule • Project: Assign DDC call numbers to 60 000 Vudec items

  23. Mergers, transformation, name changes

  24. Unisa Library

  25. AimTo promote and facilitate the application of bibliographic standards in South Africa

  26. Objectives - Provide for the exchange of ideas and experiences with regard to the application of bibliographic standards among members - Address issues which affect the application of bibliographic standards - Identify training needs in respect of bibliographic standards

  27. South African distributor of both the printed DDC 22 edition and the abridged DDC / WebDewey • Hosted listservs • Sabinet Online Standards Committee (SOSC) - formed in 1999

  28. Sabinet Online Standards Committee (SOSC) • Investigates and advises on issues relating to the standard and quality of data input to the SACat database • Standing Groups: • Quality Control Working GroupCataloguing input standards, rule interpretations, MARC coding and improving the overall quality of the SACat database.

  29. Carnegie Foundation sponsorship • To provide basic cataloguing skills training • Aimed at better equipping practitioners in the field for standardized and cooperative cataloguing • Training offered in South Africa - free of charge • Over 200 people have been trained

  30. Unisa Infoweb

  31. Unisa Infoweb

  32. Unisa Infoweb

  33. Unisa Infoweb

  34. Bibliography • Coetzee, Helena. 2004. Do we still need bibliographic standards in computer systems? [Internet] Available from: <http://www.liasa.org.za/interest_groups/igbis/papers/IGBIS_WSJul04_Bib_Stds_Helena_Coetzee.doc> [Accessed 29 September 2005] • Digital Imaging Project of South Africa. No date. [Internet] Available from: <http://aboutdisa.ukzn.ac.za/goal.html> [Accessed 22 September 2005] • Durban Institute of Technology. 2000-2005. [Internet] Available from: <http://www.dit.ac.za/> [Accessed 22 September 2005] • GAELIC. No date. [Internet] Available from: <http://www.gaelic.ac.za/> [Accessed 22 September 2005] • LIASA : Library and Information Association of South Africa. No date. [Internet] Available from: <http://www.liasa.org.za/>[Accessed 22 September 2005]

  35. Bibliography cont. • Medunsa Campus Library. No date. [Internet] Available from: <http://www.medunsa.ac.za/other/library/library.htm> [Accessed 22 September 2005] • National Library of South Africa. 2000. [Internet] Available from: <http://www.nlsa.ac.za> [Accessed 22 September 2005] • Nelson Mandela Metropolitan University. 2005. [Internet] Available from: <http://www.nmmu.ac.za/Default.asp?bhcp=1> [Accessed 22 September 2005] • Sabinet Online. c2005. [Internet] Available from: <http://www.sabinet.co.za/> [Accessed 22 September 2005] • University of the Witwatersrand, Johannesburg. c2000-2004. [Internet] Available from: <http://www.wits.ac.za/> [Accessed 22 September 2005] • Van der Merwe, Ina. 2004. MARC21 and its relevance to the South African cataloguing scene [Internet] Available from: <http://www.liasa.org.za/interest_groups/igbis/papers/IGBIS_WSJul04_MARC21_ref%20(Ina%20vd%20Merwe).doc> [Accessed 29 September 2005]

  36. Unisa Library

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