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Interim Study

Office of Management and Enterprise Services Division of Capital Assets Management Fleet Management Department. Interim Study. Centralized Fleet Reform September 11, 2012.

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Interim Study

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  1. Officeof Management and Enterprise Services Division of Capital Assets Management • Fleet Management Department Interim Study Centralized Fleet Reform September 11, 2012 FMD Mission: Provide economical motor vehicle services to State agencies including policy oversight, leasing, maintenance management, reporting, and educating, trainingand promoting alternative fuel usage in both the public and private sectors.

  2. Strategic Plan • Reduce Age of Fleet • Reduced and predictable operating costs • Simplified Pricing • Simplified Performance Measures • Utilization Rate • Customer Service rating • Common enterprise platform • Reporting and data analytics • Management tools • Transparency • Data Feed • Vehicles, lease rates and utilization rates • Customer Service rating FMD Interim Study

  3. Leadership Model • Data Driven • HB2647 – Fleet Data Reporting • Best Practices • Fleet Leadership Council • Uniform Management Tools • Publish metrics for member and nonmember agencies • Unify enterprise platform – M5 Fleet Focus • Consistent data collection and reporting • Standardize management toolkit FMD Interim Study

  4. Metrics • Fleet Utilization – most dominant • Multi-pronged approach • Mission driven vehicle standards • Shared Vehicle Use • Access to Fleet System Motor Pool Module • Web-Based Access • Delegated Control & Decreased Cost to Agencies • Trip Optimizer (implementing HB2647) • FMD Motor Pool • SW771 Rental Contract • NEW: network of State Fleets i.e. OU, OSU FMD Interim Study

  5. Metrics • Customer Service • Reflection of the Value Proposition • Cost • Quality • Service • Validation of best practice decisions • Mitigate concerns of stakeholders FMD Interim Study

  6. Opportunities • Motor Vehicle Advisory Council (MVAC) • Owning Agencies • Integration with M5 Fleet Focus • Planned Replacement Schedules • Long Term Vehicle Budgeting • Performance Measures / Current Data • Best Practices, policies and standards • Move toward uniform data FMD Interim Study

  7. Opportunities • Leased Vehicle Advisory Council (LVAC) • Fleet Customers • Deploy best practices for self management • Driver behavior modification • Customer service input and feedback • Identify new opportunities for efficiencies FMD Interim Study

  8. Initiative Increase State of Oklahoma NGV* Fleet • Identify Legitimate Capacity For Transition to NGV Fleet • GIS mapping of NGV vehicles & infrastructure * NGV – natural gas vehicles FMD Interim Study

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