Introduction and Welcome to the University

1. Introduction and Welcome to the University

2. St Lucia Campus Map http://www.uq.edu.au/maps/

3. School of Integrative Biology – Key Staff Scott O’Neill Head of School Enquiries to: Christine Ballantyne Ph 336 52471 Craig Franklin Teaching & Learning Chair Ph 336 52355 Hugh Possingham Research Chair Enquiries to: Karen Hurley Ph 336 52527 Anne Goldizen Postgraduate Studies Chair Ph 336 54063 William Custance Acting Executive Officer Ph 336 52471 Lina Daddow Teaching & Operations Manager Ph 336 52303 John Bertram Building &Technical Services Officer - OH&S Ph 336 52771 Tracey Franchi Finance & HR Manager Ph 336 54831 Susie Maria Senior Academic Administration Officer Ph 336 54856 Julie-ann Harlow Senior Finance & HR Officer Ph 336 54898 Melissa Brown Purchasing & Receiving Officer Ph 336 54469 Jason White Senior Finance & HR Officer Ph 336 54837 John Hughes Honours Admin Officer Ph 335 69883 Hayley Ware Receptionist Ph 336 52491 Sian Rogie Undergraduate Admin Coordinator Ph 336 53382 Gail Walter Postgraduate Admin Officer Ph 336 57082

4. SETTLING IN AT UQ http://www.uq.edu.au/new-staff/ Employment Information Career Progress and Appraisal Handbook of University Policies and Procedures (HUPP) Financial Management Practices Manual (FMPM) Code of Conduct Protocol

5. Australian Workplace Agreements (AWA) • New staff offered a choice of Enterprise Agreement or AWA from 29 April 2005 • All staff offered choice from August 2006

6. Standard Hours of Work(General Staff: HEW Levels 1 – 7) • Fixed commencing and ceasing times • Can be changed by the employer with one week’s notice • 36 ¼ hour week • 7 ¼ hour day • 45 minute unpaid meal break • Within prescribed span of hours • 2 x 10 minute paid rest pause

7. Flexible Hours Arrangements(General Staff: HEW Levels 1 – 7) • Four and a half day week (4 days x 8 hours and 1 day x 4 ¼ hours) • Nine day fortnight (72 & ½ hours spread over 9 days of the fortnight)

8. Flexitime and VBT(General Staff HEW 1 – 7) MUST BE AGREED WITH SUPERVISOR FLEXITIME • Can work up to 9 ordinary hours in a day • Cannot accrue more than 4 hours in a week • Cannot accrue more than a maximum of 7 ¼ hours Voluntary Banked Time (VBT) • Can work up to 45 ¼ hours per week • Cannot accrue more than 9 hours in a week • Accrue a maximum of 36 ¼ hours

9. Attendance Records(General Staff HEW Levels 1 – 7) • Timesheets available on the web under New Staff section (Settling In / Administration / Time sheets) • Legal requirement to maintain timesheets indicating commencing and ceasing times • To be completed daily by staff member / signed off by supervisor fortnightly • Separate records kept for ordinary & overtime hours • TOIL for overtime and FLEX / VBT of 7 ¼ hours and greater must be applied for through Employee Self Service (ESS)

10. Recreation Leave General Staff 4 weeks per annum + 17 ½% loading (cumulative) Maximum Recreation leave balance is 40 days old Academic Staff 4 weeks per annum + 17 ½% loading (paid December) Generally to be taken during the vacation period with approval of the relevant Head of Organisational Unit New cumulation rules start January 1st 2006. Maximum Balance 40 days before 10 day will be directed.

11. Sick Leave General Staff 10 days Sick Leave (cumulative) Medical certificate required after three days Academic Staff (including Grant appointed) Credited on January 1st each year 5 days Carers Leave, 30 days Sick Leave (non-cumulative) 10 days Sick Leave (cumulative) Pro rata amount for staff employed after January 1st Long Service Leave 13 weeks paid leave after 10 years of continuous service Maximum LSL balance is 26 weeks

12. Carer’s Leave All Staff After 12 months’ service – 5 days in a calendar year, non-cumulative Up to 12 months’ service – Pro-rata from commencement For over 3 consecutive days, a medical certificate or statutory declaration required

13. Superannuation Eligible staff fill in a UniSuper application form All staff not covered by UniSuper (Defined Benefit Division/Accumulation 2) (providing 17% employer contributions) are covered by UniSuper Accumulation 1 (9% employer contributions – when earnings are in excess of $450 per month) Queries to Superannuation Section: 3365 2993

14. For more information on Employment Conditions See the UQ web site at http://www.uq.edu.au/new-staff/

15. Handbook of University Policies and Procedures http://www.uq.edu.au/hupp • University Organisation and Governance • Workplace Health and Safety • Teaching and Learning • Research and Postgraduate Studies • Human Resources • Information Technology • Physical Facilities and Services • Community and Development Activities

16. Links to Information • Sexual Harassment - http://www.uq.edu.au/hupp/index.html?policy=1.70.2 • Discrimination, Harassment and Bullying - http://www.uq.edu.au/hupp/index.html?policy=1.70.6 • Opposing Racism - http://www.uq.edu.au/about/valuing-diversity-opposing-racism • Guide to using Inclusive Language - http://www.uq.edu.au/equity/docs/inclusive_language05.pdf

17. Links to Information - (continued) • Unisafe: Personal Safety on Campus - http://www.uq.edu.au/unisafe/personal-safety.html • Parking at UQ - http://www.uq.edu.au/parking/ • Balancing work and family - http://www.uq.edu.au/equity/?page=11661 • Smoking on campus - http://www.uq.edu.au/hupp/?page=25058&pid=25015

18. OH&S ResponsibilitiesIndividual Staff • Compliance with safe working procedures • Use of appropriate personal protective equipment and safety systems • Participating in risk assessments • Reporting of OH&S problems

19. Occupational Health and Safety For further information please visit our website - www.uq.edu.au/ohs Or call 3365 2365

20. Issues of particular importance – Equity http://eoonline.uow.edu.au • Mandatory for all new staff • Overview of legislation, policy and procedures - Discrimination and Harrassment • Direct links to all relevant policies at UQ • Designed for University context

21. Issues - (continued) • Staff and students knowing rights and responsibilities - first steps in addressing an issue • Sexual harassment awareness training - an EOWA requirement • Managing family friendly policies - eg parental leave, carer’s leave • University Equity & Diversity Plan • Disability Action Plan - procedures for students with a disability - Student Support Services

22. What does this mean for you? • Model appropriate behaviour and language use • Demonstrate respect and sensitivity to others • Practice inclusive teaching • Become familiar with policies & procedures • Proactive prevention, Early intervention, Accurate information

23. The Equity Office is here to assist you! Call us – to talk over plans, issues, seek advice, give feedback… www.uq.edu.au/equity Equity and Diversity – Make a Difference

24. The UQ Library www.library.uq.edu.au We link people with information

25. The Library’s Services • Access catalogue • Loans • Inquiry services • Access databases • Every subject / discipline • Index journals, some have full journal articles • Suggestion boxes in libraries and in web • E-journals, e-books • Course material links • Including Exam papers and Reading Lists • RAPID online course via BGlackboard • (Researchers and Postgrads Information Discovery)

26. More Library Services • Theses in digital form • Australian Digital Theses • UQ Research Finder • A one-stop shop for finding about University of Queensland research output from 1999 to-date • Eprints UQ • Deposit collection of papers of the research output of UQ academic staff and postgrads • Internet and subject gateways – Agrigate, Weblaw etc. • Identification of teaching / learning materials • Guides to use • Subject guides [FindIts] • Resources to get you started • “How-to” guides [UseIts] • Citing references, research skills

27. And still more… • Photocopying / printing • Printed guides • Displays of new materials • Liason librarians • http://www.library.uq.edu.au/about/liason.phtml • Ask a Librarian • Ask I.T. • Computer help and training for students • Information skills training • Email of library notices