Performing Voucher Match with PO and Deleting Unposted Voucher Match with PO

1. Performing Voucher Match with PO and Deleting Unposted Voucher Match with PO Amy Archuleta Julie Perez

2. Purchase Order Creation • Purchase Order is generated from an existing purchase document • Order Header: Contains information that applies to the entire Purchase Order • Order Detail: Contains detailed information to individual items being purchased.

6. Receive Against a PO • PO exists • PO detail lines are available to be received in system (approved status, balance to receive exists)

11. Receipt Batch • Receipt of items against PO created an “Approved” Receipt Batch • Receipt Batch is available to be posted • End user can view details regarding the accounts that were affected by the receipt • You must post receipt batches in the current month

21. Affect of BypassingVoucher Match with PO • Receipt of goods/services creates unposted amounts in the General Ledger • After Receipt is posted, General Ledger accounts have actual amounts posted in the AA ledger and your expenditures have been affected • If a voucher with PO is not utilized to pay the vendor, the “Rec’d Not Vouchered” account remains open

22. Voucher Match with PO • Because of the affects of the receipt on the General Ledger, it is not possible to change the account number information at the time of the Voucher Match with PO • The Purchase Order must reflect the actual accounts against which you want to pay the vendor

29. Delete UnpostedVoucher with PO • End user has created a Voucher Match with PO Batch • End User has determined that there is an error in the information entered • End User wants to re-enter Voucher with PO correctly • Perform “Delete Unposted Voucher with PO”

33. Questions & Answers