Fall 2012 Non- Writing SOL Training

1. Fall2012 Non-WritingSOL Training Staunton City Schools November 14, 2012

2. Conversations & Updates • SPED Checklist/ Accommodations? Fall Non-Writing Due: August 31 SpringWriting Due: November 19 Spring Non-Writing Due: December 14 Summer Due: April 12 • Special Prompts? Fall Non-Writing Due: October 15 SpringWriting Due: January 28 Spring Non-Writing Due: February 18 Summer: April 22

3. Curriculum Resources Comingsoon . . . Updates on SCS website. English English SOL Institutes http://www.doe.virginia.gov/instruction/english/professional_development/index.shtml SOL Practice Items http://www.doe.virginia.gov/index.shtml Math Math SOL Institutes http://www.doe.virginia.gov/instruction/english/professional_development/index.shtml SOL Practice Items http://www.doe.virginia.gov/index.shtml Science SOL Practice Items http://www.doe.virginia.gov/index.shtml

4. TestingResources Online Test Session Management Monday, Nov 26 – 1:00 – 2:00 https://pearsononline.webex.com/pearsononline/k2/j.php?ED=185487662&UID=0&HMAC=f120a6a729b0409486a81acbc71525a2f986d443&RT=MiM3 TestNav 7 FunctionalityOverview Tuesday, Nov27 – 9:00 – 10:00 https://pearsononline.webex.com/pearsononline/k2/j.php?ED=185487547&UID=0&HMAC=66a417800679ac28f996351ad50f4ee16d3c604e&RT=MiM3

5. TestingTimeline

6. What’s for Fall2012? READING: • NEW English Standards (2010) • Only one Reviewscreen for EOC Reading SCIENCE: • NEW Science Standards (2010) • ChemistryPeriodic Table (ONLY online) OTHER: • Audio accommodation – Recorded test on CD • No dates on answer documents

7. What’s for Fall2012? New Test Nav7 Exit Screen BEFORE NOW

8. What’s for Fall2012? • Audioand read-aloudsymbols once forms are assigned; symbols on test ticket

9. What’s for Fall2012? • Audio and read-aloudsymbols once forms are assigned; symbols on test ticket

10. Reminders/ Resourcesfor Fall2012 • Page 8: Applications for Test Preparation • Page 35: Responding to Student Questions • Page 36: Taking Breaks • Pages 129-131: Online Tools, Icons, Descriptions (Source: TIMS)

11. Responsibilities of STCs • The STC serves as the point of contact between the school and the DDOT. The STC has schoolwideresponsibility for maintaining the security of test materials, implementing SOL test procedures, and providingappropriate training for Examiners, Proctors, and otherschool personnel involved in the test administration.STCs are to takeparticular care in reading all test administration materials, and are to inform all school staff of testingpolicies, guidelines, and procedures. Any questions the STC has regarding the SOL test administration are to bedirected to the DDOT.

12. Responsibilities of STCs • Refer to pages xiii - xvi.

13. BEFORE Testing

14. Responsibilities of STCs BEFORE Testing:Identifystudents to betested: • Studentswhocomplete classes in the fallsemesterrequiring an SOL test • Studentswho have failed an EOC SOL test but passed the course and needit for verifiedcredit (Participation isoptional.) • Studentsneeding to meetliteracy and numeracyrequirements of ModifiedDiploma • Studentsretaking a Grade 8 Reading of EOC Reading or Math test afterparticipating in a remediation program • Studentswho have leftschool and are returning to take the test for verifiedcredit

15. TestingUpload • Group Name:Consider how you want score reports to be organized. • Group Code: Will NOT appear on printed reports. • Test Code: Refer to next slides. • Ethnicity: Hispanic? • Race: 32 categories (vs. 5) • ELL Information: Test tier, composite score, literacy score, SOA-LEP, AYP-D • SOA Transfer: Enrolled after 20th day – Sept 15th (or 20thhour– Sept 10th) • AYP: If a student began school ANY day AFTER the first day AND was NOT in our division last year, can be coded as AYP. May disregard reference to “September 30”. • A: within division • B: outside division/ within Virginia • C: outside Virginia • Term grad: Generates two pre-ID labels and qualifies for 2nd attempt • Project Graduation: High school only – Refer to definition in TIMS • RP-Code: Genesis • Retest: High school only – if retaking test • Recovery: Reading or Math only; Check if student has received 10+hours of remediation • D-Code: High school only – if pursuing modified standard diploma (needs literacy/ numeracy requirements)

16. Responsibilities of STCs BEFORE Testing: • EOC History tests based on the 2008 SOL becameavailable in Fall 2010. • Studentswhocomplete and pass a Fall 2010 (or later) history class that has an associatedHistory SOL test willtake the NEW tests. • Studentswhopassed a history class prior to Fall 2010 that has an associated EOC History SOL test willtake the EOC tests based on the 2001 standards.

17. Responsibilities of STCs BEFORE Testing: • EOC Math tests based on the 2009 SOL becameavailable in Fall 2011. • Studentswhocomplete and pass a Fall 2011 math class that has an associated Math SOL test willtake the NEW tests. • Studentswhopassed a math class prior to Fall 2011 that has an associated EOC Math SOL test willtake the EOC tests based on the 2001 standards.

18. Responsibilities of STCs BEFORE Testing: • EOC Reading and Science tests based on the 2010 SOL becomeavailable in Fall2012. • Studentswhocomplete and pass a Fall2012 Reading or Science class that has an associatedReading or Science SOL test willtake the NEW tests. • Studentswhopassed a Reading or Science class prior to Fall2012 that has an associated EOC Reading or Science SOL test willtake the EOC tests based on the 2002 standards.

19. Responsibilities of STCs BEFORE Testing: • Receive non-securematerials about 4 weeksprior to testing. • Verifyaccommodations for studentswith an IEP, 504, or LEP plan. • Make arrangements for appropriatephysical conditions for testing. • Determine an appropriateonline test schedule, considering the: • Number of studentsparticipating in online testing • Number of online test sessions offeredeachday • Number of availablelabs/ computers • Number of personnel to serve as examiners/proctors

20. Responsibilities of STCs BEFORE Testing: • Provideopportunities for students to view and/or practice online testing applications. • Create test sessions • Examine the type of formthatisbeingassigned; The The first number on an online audio formis a 9 (ex. H9039). • ExpeditedRetake test sessions maybecreated in advance; however, theyshould not bestarteduntil the day of testing. It isrecommendedthat the day and time be as accurate as possible. • Proctor Authorization Tickets and StudentAuthorization Tickets – These tickets shouldbeprinted no more than4 daysprior to the test windowstart date and must bestored in a secure location untilneeded.

21. Training Responsibilities of SchoolAdministrators: • Maintain an appropriateschoolclimate: • Appropriatestudent and schoolbehavior • Avoiddistracting instances such as plannedfire drills • Review division guidelines on cell phones, texting, and otherelectronics

22. Training Responsibilities of Examiners/ Proctors: • Attend training. Refer to Training Topics for Examiners/ Proctors (page 5). • Followsecurityrequirements. There shouldbe NO access to cell phones or electronicdevices. • Read directions from the Examiner’sManualverbatim (unlessotherwisedirected*) and provideappropriatemanipulatives. • Be familiarwithaccommodations and read-aloudprocedures, if applicable • Monitor, monitor, monitor!

23. Training Responsibilities of Teachers: • Preparestudents for online testingwithTest Nav 7 demonstrations, Practice Items, ePAT, and/or the Training Center Practice Tests • If a studentwillbeassessingwith online audio, he/sheshould have had practice using the audio control box by practicing on an audio training test.

24. Login Screen

25. New Tools • Pointer • Eliminate Choice • Highlighter • Pencil • Eraser • Notepad • Ruler • Protractor • Dot • Straightedge • Compass • Exhibit • Calculator

26. Training Center Practice Test

27. Electronic Practice AssessmentTool (ePAT)

28. THE DAY OF Testing

29. Responsibilities of STCs THE DAY OF Testing: • Start the test session the day of the scheduled session. • Use the Examiner’s/ Proctor’s Test Booklet/ Test Ticket TransmittalForm/ Affidavit to distribute and collect test tickets and materials to examiners. ProvideExaminers extra copies of the formula sheets and the Periodic Table of the Elements, where applicable. • Ensurethat all examiners/ proctors have allowable test manipulatives. (Refer to pages 17-20.)

30. Responsibilities of STCs THE DAY OF Testing: • Monitor the sessions. Answer questions and resolveproblems as they arise. • Early Warning System: • Notify the teacher or test proctor as directed on the screen. • The teacher clicks Test Proctor-Click Here to view a screenthatexplains the problem and lists the recommended action.

31. Responsibilities of STCs THE DAY OF Testing:

32. Responsibilities of STCs THE DAY OF Testing:

33. Responsibilities of STCs THE DAY OF Testing: • Report anytest irregularitieswithin 24 hours. A test irregularityisanyoccurancethatmeets one or more of the followingcriteria: • Inappropriately influences student performance • Inappropriately influences the reporting of student performance • Constitutes a breach in test security, or • Results in the improperimplementation of mandatorystudenttesting

34. Responsibilities of STCs MOST Common Irregularities: • #1 - Studentunable to complete test • #2 - Accommodation not provided or inappropriate accommodation provided • #3 - Test inappropriatelymarkedcomplete • #4 - Inappropriatemanipulative

35. Responsibilities of STCs THE DAY OF Testing: • If a student reports a test question and/or answerchoicecontains anerror, the Examiner or Proctor should record: • The name of the subject area test • Level • Formnumber • Format (online or paper) • Question number • A briefstatementdescribing the student’sconcern • Under no circumstances are Examiners/ Proctors to write down the test question or answer or discussthemwith the student or withother staff members.

36. Responsibilities of STCs THE DAY OF Testing: • View the status of each test session through Session Detailsscreen (Ready, Active, Exited, Resumed, Resumed-Upload, Submitted, Processing, Completed, Marked Complete). • Add, move, and removestudentsfrom test sessions, as needed. Studentswho are absent on the day of testing must beremoved/movedfrom the session beforeitcanbestopped. • Stop all online test sessions at the end of the day. All students must show a Completedstatus on the Session Detailsscreen. Anystudentswith a Not Started, Exited, or Resumestatus must beremoved/ moved to a make-up or irregularity session beforestopping the test session.

37. Responsibilities of STCs THE DAY OF Testing: • Moving a student: If students are moved to an alternatetesting site to completetheir tests, theirStudentAuthorization tickets must becollectedby the Examiner or Proctor prior to the move and redistributedonlyafter the students are settled in the new location. While in transit, students must not beallowed to discuss the test withanyone or have access to educationalmaterials. • Their online test must beExitedprior to beingmoved to the new location. Before the studentcan log in (using the same information on the test ticket) to completetheir test, the student’s test must beResumed in Test Session Management.

38. AFTER Testing

39. Responsibilities of STCs AFTER Testing: • Mark test complete guidelines: Everystudentidentified for Falltesting must beaccounted for via an online test or a paper document, includingstudentswhowere not testedbecausethey: • Were exempt due to LEP • Were absent during the entiretestingwindow • Refused or were disruptive • Cheated • Wereinvolved in a medical emergency • Failed the course but passed the test and are retaking the course • Took a substitute test for verifiedcredit • Move thesestudents to a new session and contact the DDOT to mark these tests complete.

40. Responsibilities of STCs AFTER Testing: • Testing Accommodations: Add Test-Specific data in PearsonAccess to indicatewhat accommodations wereprovided to the studentunder the Test Detailsscreen of PearsonAccess. (Temporary Accommodations maybehandledthrough the upload or underStudent Registration.)

41. Accommodations for Students with Disabilities

42. Read Aloud/ Online Audio • IEP/504 Plan should document human reader or online audio and reading of total test or sections requested by the student. • For online audio, student should have experience using recordings and/or text readers for classroom instruction and assessments. • If the student is not eligible for read aloud or online audio and is provided with the accommodation for reading, the student’s test attempt may need to be reported to VDOE as invalid.

43. Prompting • Use the Special Assessment Accommodation Request for Students with Disabilities for approval for individual students. • Wording of prompts should be determined before the test. • Audio/video record the one-to-one test session. • Types of prompts allowed: • “Take your time.” • “Relax and do your best.” • “Remember you may read the passage/question aloud.” • Tap on the student’s desk • Prompts not allowed: • Tap on the student’s test document • “Choose an answer.” • Verbal or non-verbal count

44. Math Aids • Refer to attachment for what is “Allowed” and “Not Allowed”.

45. Responsibilities of STCs AFTER Testing: • Be sure that the RETEST flagisselected on the Test Assignmentscreen for everystudentwhoisretaking the test for verifiedcredit. • Gather all materialsat the conclusion of testing, using the return checklist. Be sure to mark any changes to student data in REDon the uploadspreadsheet.

46. CELEBRATE!  Anothersuccessfultesting cycle!