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Managing Events with Indico

Learn about the project history, technical details, and main features of Indico, the integrated digital conference management system. Find out how Indico helps manage conferences, meetings, lectures, planning, archiving, and more. Explore future developments and use cases.

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Managing Events with Indico

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  1. Managing Events with Indico

  2. Outline • Project history • Technical details • Indico Main Features • Conference Management • Meeting Management • Lecture Management • Planning/Archiving • Future Developements

  3. Project History - Yesterday • CDS Agenda: • Created in 1999 following a request by ATLAS • Stores timetable of events and related files • At CERN: used by various projects, departments, experiments and committees • Available as open-source under the GNU GPL and installed in several places worldwide: • IN2P3, NiKHEF, DESY (ILC), ICTP, Elettra Trieste… • http://agenda.cern.ch • Hosts mainly seminars, meetings and small conferences TOO LIMITED SCOPE

  4. Project History - Today • Indico (Integrated Digital Conference) • European project: 2002-2004 • Partners: • Italy: SISSA, University of Udine • Holland: TNO TPD, University of Amsterdam • CERN • In production at CERN since 2004 (first time use: CHEP’2004) • Currently hosts >50 conferences • Usage is growing fast • http://indico.cern.ch • Current migration of CDS Agenda events to Indico

  5. Technical Details • main development platform: Python • runs on an Apache web application server using the Python module (mod_python) • Uses the Zope Object Database (ZODB) for storing conferences metadata • Object Oriented database implemented in Python • The submitted files and archives are directly stored on the server’s file system • HTML 4.0 • XML + XSLt for timetable generation • Interfaces: • Web, OAI (Open Archive Initiative) protocol for metadata harvesting • Tested on Windows, linux InDiCo is distributed under the GNU General Public License and is fully open source

  6. Features: Conference Management

  7. Features: Conference Management • A complex event… human logical

  8. Features: Conference Management Contributions Sessions Conferences • …with a lot of processes > Web Site Management > Conference Program Definition > Attendant Registration > Call for Abstract > Abstract Selection > Material Submission > Timetable Setup > Electronic Proceedings > Long term archive

  9. Features: Conference Management • Indico helps managing all these processes by providing: • A customizable web portal for the conference • Dedicated interfaces for all the actors of the conference • File storage at all levels • Listings generation (contributions, authors, speakers, registrants…) • Easy communication channels (through email).

  10. Features: Conference Management

  11. Features: Conference Management

  12. Features: Meeting Management

  13. Features: Meeting Management • Less actors, processes, complexity • Same core, simplified interfaces

  14. Features: Meeting Management

  15. Features: Meeting Management

  16. Features: Lecture Management

  17. Features: Lecture Management

  18. Features: Lecture Management

  19. Features: Planning/Archiving • One server – Many events of various sizes • Hierarchical organisation: tree of categories to classify the events

  20. Features: Planning/Archiving overview calendar • Two handy temporal views: • Search engine: will use CDSware at CERN (any OAI-compliant engine should be fine)

  21. Features: Security • Indico local Login or plug-in to existing authentication mechanism (eg. NICE at CERN, Grid certificates…) • Protection possible at all levels (from whole categories to single files) • Domain-based • Password-based • User-based • Flexible delegation of responsibilities

  22. Other Features • Participant Alerts • Export mechanisms: • To personal scheduling tools (Outlook): iCal • Other formats: PDF, XML, Excel • Cloning mechanism to ease the handling of recurrent meetings • Easy creation of new time table styles through XSLt files • Easy creation of offline copies of an event web site (for DVDs, security…)

  23. Future Developements • Planned developement: • Fulltext search • Proceedings creation improvement • Internationalization (in collaboration with IN2P3/EPFL) • Action List manager • A goal for CERN: Organise the event 100% from Indico (avoiding searching for several tools) • Closer integration with other conferencing services: room booking, resource booking, video-conferencing (VRVS, CERN MCUs), audioconference, seminar recording… • Indico live usage: • Collaborative features: instant messaging/chat and presence • Webconferencing

  24. Summary • Long-term archival of the events information and related files • Typical Use Cases • Conferences • Workshops • Committee Meetings • Group/Section Meetings • Seminars

  25. QUESTIONS And DEMO • Production@CERN: http://indico.cern.ch • Contact: mailto:indico-support@cern.ch

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