PRESENTATION TO THE PORTFOLIO COMMITTEE 25 SEPTEMBER 2015

1. PRESENTATION TO THE PORTFOLIO COMMITTEE 25 SEPTEMBER 2015

2. STAFFING … Number of filled positions – 189 _ Management & professional staff – 19 • Administration and skilled staff – 145 • Auxiliary staff - 25 Agency of Department of Arts & Culture 2

3. STAFFING ….

4. 32 Casual workers (mostly as Guides) and 30 interns, of which 26 are employed for GRAP103 project. • The organisation is currently re-aligning the structure to the revised strategy. There is a possibility that the above-mentioned number of vacancies may change.

5. PRE-DETERMINED OBJECTIVES : PERFORMANCE RESULTS • Out of the 58 planned performance indicators: • 37 (64%) have been achieved, of which 19 were exceeded. • 21 (36%) indicators have not been achieved. • The factors that contributed to non-achievement include: • moratorium on filling vacant positions • lack of funding to build permanent exhibits, leading to DMSA receiving inadequate income from the use of its facilities.

6. Council Milestones under current year • Review of strategy, structure and processes of the Institution • Increase financial sustainability of the Institution • Human Capital transformation • Centralisation of the Corporate Governance Function • Restoration and Maintenance Programme (RAMP) • Implementation of GRAP 103 (Heritage Assets) • Enhanced stakeholder relations • Governance Committees functional • Policy review register kept up to date • Decentralisation model adopted and being implemented through delegation and Realignment project • Hosted the following exhibitions: • Botswana Arts and Crafts • Steve Biko • Created direct partnerships with • National Heritage Council on 60th anniversary of the Freedom Charter dialogue • The China year in South Africa

7. …Council Milestones Performance Information Outputs for 2014/15 compared to 5 year average outputs : GRAP 103 took precedence in 2014.15 • Specimens and objects curated and catalogued this year about – 33 072 • Number of heritage objects preserved – 59 696 (Average -29 579) • Number of research programmes conducted - 40 (Average - 38) • In 2014/15 Heritage reference and library services exceeded many targets i.e. 13043 reprints data-based, 107177 slides, reels, photographs &specimen entries digitised, 28 241 library collection items inventoried & conserved and 2659 periodicals accessioned. Public Engagement • Number of exhibitions constructed and/or hosted - 26 temporary – no permanent exhibitions/displays showcased – (Average - 25) • Number of outreach programmes undertaken 39 (Average - 25) • Number of media liaison and articles produced – 4 articles, 5 adverts and 3 interviews- due to no marketing staff – (Average -10) • Number of events and festival held- 53 (Average - 41) • Number of public and professional lectures hosted – 16 (Average - 4)

10. FORTH-COMING EXHIBITIONS • National Orders & Symbols (February 2016) • Russian Exhibition (October 2015) • World War I (December 2015) • Dinosaur (March 2016) • Tshwane (March 2016) • Ceramics (November 2015) • Arts and Craft of Botswana (September ‘15 – March 2016)

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14. 2014/2015 AUDIT OUTCOME REMEDIAL PLAN • Qualified audit opinion on • Property, Plant and Equipment, • Heritage assets, • Receivables from exchange transactions • Irregular expenditure

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20. CONCLUSION Council and management commit themselves to improve on the strategies to address challenges which tend to lead to audit findings.

21. THANK YOU!!! DITSONG NATIONAL MUSUEM OF CULTURAL HISTORY