TC-10/TC-11 Regulations for ICDAR hosting

1. TC-10/TC-11 Regulationsfor ICDAR hosting L.Schomaker/Y.B. Kwon

2. Rationale for ICDAR hosting regulations • ICDAR is a large and important conference within the IAPR community • The success of ICDAR should be safeguarded for the coming decade • Organisational knowledge must be transferred to coming generations

3. THE ROMANS DISAPPEARED BUT THE WRITTEN ROMAN LAW SURVIVED

4. …but the ICDAR, a document-oriented conference series, does not even have written scrolls on its habits, rules and culture…

5. Proposed solution • I. Definition of requirements with respect to the prospective host • II. Definition of requirements with respect to the organisational details of ICDAR • III. Reporting procedures & TC-10/11 responsibility

6. I. Hosting requirements • The host constitutes a research group which is well connected to the location where the conference is held • The host is responsible for the local organisation • The hosting research group should consist of a minimum number of fixed local staff • Organisational continuity is guaranteed by appointment of stand-in officials

7. II. Organisational constraints • There will be a document describing the typical ICDAR scenario • This document is passed on to each next ICDAR host (including spreadsheets etc.) • Fixed constraints are defined (time between reception of papers & feedback, time of availability of programme etc.)

8. III. Reporting procedures & TC-10/11 responsibility • Regular reports will be sent by the organizing committee to both TC chairs • In case of urgent problems both TC chairs are contacted, first by email, then by telephone, upto fax • The TC chairs will then start to help out, in concert or individually

9. Comments please!