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Problem-Solving with MARC 21

Problem-Solving with MARC 21. 2004 NW ILL & Resource Sharing Conference Portland, OR Margi Mann OCLC Western Service Center. Topical Outline. Warm Up: Review of case scenarios for difficult bibliographic items Group Problem Solving: Your bibliographic challenges and nightmares

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Problem-Solving with MARC 21

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  1. Problem-Solving with MARC 21 2004 NW ILL & Resource Sharing Conference Portland, OR Margi Mann OCLC Western Service Center

  2. Topical Outline • Warm Up: Review of case scenarios for difficult bibliographic items • Group Problem Solving: Your bibliographic challenges and nightmares • Group Discussion: Trends for MARC & ILL??

  3. Review of Common Case Scenarios • Multiple Formats • “Simple” Serial Citation • Almanacs, Monographic Series, and Cumulations • Supplements & Indexes • Same Title / Different Serial • “Phantom Authors” and “Phantom Titles”

  4. Case Scenario: Multiple Formats: “Dark Star Safari” by Paul Theroux First Challenge:A WorldCat search finds 10 records

  5. Reasons for Multiple Records • Different editions • Translations • Different physical forms (microform, hard copy, photocopy) • Different formats (sound recordings, video, etc.)

  6. Editions Translations Formats 7 books in English 4 British editions 1 Canadian edition 2 American editions 3 sound recordings Reasons for Paul Theroux’s Multiple Records

  7. In the Case of Multiple Monographic Records: • Match the author, title, date, & edition to your citation • Check for microfiche, microform, etc. • Check the format • Choose the DLC, PCC, or National Library Cataloging record

  8. Common Elements to Look for in a MARC Record: • Format • Sub-format (aka material designation) • Dates • Edition • Place of Publication • Language

  9. Format

  10. Other useful format information Sub-format(Material Designation)

  11. Language Date (book) orDates (serial) Edition & Place of Publication

  12. A Simple Serial Scenario (SSS)Process Begins with a Citation: “Remembrance of Books Past: Glimpses into Aliteracy” by Mary A. Duchein In: Reading Research & Instruction (v 33 no 1 pp 13-28 1993)

  13. First Challenge:A WorldCat search finds 4 records

  14. Reasons for Multiple Serial Records • Same title / different serial • Translations • Different physical forms (microform, hard copy, photocopy)

  15. Physical forms 2 are microform 1 is electronic 1 is paper Reasons for Multiple “Reading Research” Records

  16. In the Case of Multiple Serial Records, Choose: • Paper format • DLC, PCC, National Library Cataloging or record with 042 tag • Beginning / Ending date of serial

  17. Common Elements to Look for in a MARC Serial Record: • Format • Sub-format (aka material designation) • Beginning / Ending Dates • 040 or 042 tags • Edition • Place of Publication • Language

  18. Format

  19. Other useful format information Sub-format(Material Designation)

  20. Beginning / Ending Dates Other useful date information

  21. 040 (has DLC code) 042 tag is present

  22. Help for Multiple Records / Multiple Formats: FRBR to the Rescue

  23. FRBR: • Functional Requirements for Bibliographic Records • Brings versions of works together in a cluster • Shows relationships of various kinds • Enables users to navigate to their level of interest • Enables more sophisticated displays of search results

  24. Where Is FRBR Most Useful? • Literature classics • Multiple formats • Examples in WorldCat: • Stephen King • Shakespeare’s Hamlet • Rowling, J.K. (Harry Potter stories)

  25. The Case of the Split Personality:Almanacs, Monographic Series, & Cumulations

  26. Our Citation Reads: “The Ships & Aircraft of the U.S. Fleet” by Norman Polmar (13th edition) This is a monographic series cataloged as both a monograph and as a serialA WorldCat search finds 40 records

  27. The Monograph Record

  28. The Serial Record

  29. The Case of the Erudite Imposter:Incorrect Bibliographic Citations &Serial Linking Fields

  30. Our Citation Reads: “The Ships & Aircraft of the U.S. Fleet” by Norman Polmar (16th edition) A WorldCat search finds no records for the 16th edition

  31. The Actual Title 16th edition is included in this title

  32. 780 / 785 Linking Fields:The Key to Serial Title Changes 780 = Former Title 785 = Next Title

  33. More Linking FieldsThe Case of the Elusive Eels:Supplements and Indexes

  34. Supplements & Indexes Can Be Either Independent or Dependent Independent = has its own MARC record Dependent = Item is with the main title Also: Beware the English Language! “Index Medicus” is a title that happens to have the word “Index” in it, but is it really an Index as we think of it?

  35. Our Citation Reads: “Variations in the Technical Standard for HDTV in the United States” by Chris Keary In: JEI, Journal of the Electronics Industry, (suppl. 1, 2000) A WorldCat search finds a record for “JEI, Journal of the Electronics Industry”

  36. Title matches linked title in previous record Dates match citation Linking field confirms the relationship

  37. The Case of the Fraternal Twins:Same Title / Different Serial

  38. Our Citation Reads: “Hell’s Bibliophiles: The 5th Way of Looking at Aliteracy” by John G. Ramsay Change (Jan-Feb. 2002) A WorldCat search finds 3 serials with this title

  39. Is this Our Change? Dates are incorrect

  40. Is this Our Change? Dates indicate “possible” Subject heading indicates “maybe but unlikely”

  41. Is This Our Change? Dates indicate “possible” Subject heading indicates “highly likely”

  42. The Case of the Phantom Author or the Phantom Title

  43. Our Citation Reads: “Proceedings 2003 Joint Conference on Digital Libraries” by CNI A WorldCat search finds no items with this author & title combination

  44. An Authority File Search for CNI Reveals: Actual name of the conference Conference name in the citation

  45. = 400 = Correct form of author or conference name Incorrect or variant forms of the author or conference name MARC Authority Record Tags

  46. Author and Title now match

  47. Your Case Scenarios?

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